FA301620R0028 Amendment 01 CSS.docx

Alteration and Fitting Services JBSA-Lackland, TX

RFP # FA301620R0028

AMENDMENT 01 AS REVISED

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

FA301620R0028, Alteration and Fitting Services, is being issued as a Request for Proposal (RFP) for JBSA-Lackland, Texas. These services are being acquired in accordance with FAR Part 13.5 Simplified Procedures for Certain Commercial items.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2020-06.

This requirement is set aside 100% for small business under the NAICS code 811490 – Other Personal and Household Repair and Maintenance, Clothing repair shops, alterations only, with a size standard of $8M. A single award of a Firm-Fixed Price (FFP), Indefinite Delivery (ID), Requirements Contract will be made as a result of the evaluation of proposal(s) received.

The following is a list of contract line item numbers (CLINs) and items, quantities and units of measure: (see Attachment 2).

The following is a list of descriptions of requirements for the items to be acquired: (see Attachment 1 – Performance Work Statement).

The place of performance will be: JBSA-Lackland, Texas. (see Attachment 1 )

The provision at 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition and a statement regarding any addenda to the provision. (see Attachment 2)

The provision at 52.212-2, Evaluation-Commercial Items applies to this solicitation. (see Attachment 2)

Offerors are required to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items, with its offer.

The clause at 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition and addenda to the clause exist at Attachment 2.

The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition and any applicable additional FAR clauses cited in the clause are marked and applicable to the acquisition. (see Attachment 2).

Additional contract requirement(s) or terms and conditions determined necessary by the contracting officer for this acquisition and consistent with customary commercial practices can be found at Attachment 2.

(a) North American Industry Classification System (NAICS) code and small business size standard: The NAICS code is 811490 – Other Personal and Household Repair and Maintenance, Clothing repair shops, alterations only with a size standard of $8M.

(b) Submission of Offers:

To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein.

Offers must be submitted and acknowledgement of all amendments, if applicable.

Proposals must be complete, self-sufficient, and respond directly to the requirements of this solicitation. The proposal shall demonstrate the ability to provide the required services in accordance with (IAW) the attached Performance Work Statement (Reference Attach 1). The proposal shall be clear, concise and include sufficient detail for effective evaluation and for substantiation of the validity of stated claims.

A complete proposal consists of two (2) parts:

Failure to furnish a complete proposal may result in the proposal being determined unacceptable by the Government. Response to this solicitation (including all parts) must be submitted via e-mail no later than

3:00 PM CT, 06 AUGUST 2020.

The completed technical proposal, and Price Proposal must be submitted electronically to all individuals listed below. Receipt of your electronic submittal will be acknowledged via return email from at least one of the identified government POCs; if you do not receive an acknowledgement, you are advised to call for confirmation as firewall protections may block emails and/or strip attachments. Contact information is as follows:

Cathy Hardy Contract Administrator (CA), catherine.hardy@us.af.mil 210-652-8874 Barbara Jewett Contracting Officer (CO), barbara.jewett.1@us.af.mil 210-652-8427 Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this combined synopsis/solicitation.

Provide one (1) electronic proposal copy. PDF and/or Microsoft WORD documents are acceptable. The submission shall be logically assembled. Each section shall be clearly identified.

All proposal documents shall be in English e-mailed to the POC’s. (Note: periodically the Government e-mail system experiences delays, therefore, offerors are highly encouraged to contact the individuals identified in this combined synopsis/solicitation to confirm delivery and receipt).

The Government will not be responsible for any failure of transmission or receipt of the offer, or any failure of the offeror to verify receipt of the emailed offer.

There will be a preproposal conference and site visit on 17 JULY at 11:00 AM CT. The conference will be held BLDG # 5725, 1550 Wurtsmith STE 4, JBSA-Lackland AFB TX 78236-5250.

Interested vendors should contact the individual(s) below at least 24 hours prior to the preproposal conference/site visit time for installation access instructions and location details:

Cathy Hardy Contract Administrator (CA), catherine.hardy@us.af.mil 210-621-7456 Note: If contacting via e-mail to confirm site visit attendance, please confirm receipt of e-mail by calling Ms. Hardy.

The Contracting Officer has determined there is a high probability of adequate price competition for this acquisition. Upon examination of the initial offers, the Contracting Officer will review this determination and if, in the Contracting Officer’s opinion, adequate price competition exists no additional cost or pricing information will be requested. However, if at any time during this competition the Contracting Officer determines that adequate price competition no longer exists, offerors may be required to submit other than cost or pricing data to support a determination of price reasonableness.

PART I, TECHNICAL PROPOSAL. Offerors shall provide sufficient information, as required below to allow the Government to judge the offeror’s technical capability to perform the requirements of the PWS and attachments. Offeror’s technical proposal must, at a minimum, address the following technical performance criteria:

Fitting and alterations-The contractor shall provide a narrative describing how it will accomplish alterations, fitting/tailoring and repairing in a timely manner with quality in accordance with the PWS, AFI 36-2903, and Uniform Fit Guide for Fitting and Alterations standards and where standards are not available, in accordance with best industry practices. The narrative must address how the offeror will meet the following technical sub factors in accordance with the PWS:

Sub Factor # 1 – Quality Control Plan Sub Factor # 2 -- Continuation of Essential Contractor Services Plan

PART II, PRICE PROPOSAL. Offerors are require to complete/provide the information described below.

(a) Offeror Information and Schedule. Complete the offeror information and Schedule at Attachment 2 to the solicitation as described below. In doing so, the offeror accedes to the contract terms and conditions as written in the solicitation, to include attachments. The solicitation constitutes the model contract.

(b) Section B, Price Schedule. The periods of performance and applicable contract line item numbers (CLINs) are reflected below.

The extended amount must equal the quantity multiplied by the unit price. To prevent rounding issues, unit prices are limited to two (2) decimal places and no rounding of the extended amount is allowed.

Note: It is the responsibility of each offeror to verify their calculations.

(c) Period for acceptance of offers: The offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers.

(d) Multiple Offers: Multiple offers will not be accepted.

(e) Late submissions, modifications, revisions, and withdrawals of offers:

The following is added:

“(2)(iii) Notwithstanding (2)(i) above, the Contracting Officer may accept a late offer if the Contracting Officer determines accepting the late offer is in the best interest of the Government.”

(f) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without interchanges with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct interchanges if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(g) Multiple Awards: The Government will award a single contract on an “all or none” basis; multiple awards shall not be contemplated.”

CLAUSES INCORPORATED BY FULL TEXT

ADDENDUM TO FAR 52.212-2 Evaluation – Commercial Items

THIS ADDENDUM REPLACES THE PROVISION AT ATTACHMENT 02 IN ITS ENTIRETY

FAR 52.212-2 Evaluation – Commercial Items

(a) Basis for Contract Award. The subject acquisition is being competed under FAR 13.5 Simplified Procedures for Certain Commercial Items, utilizing the Lowest Price Technically Acceptable (LPTA) procedures. The Government intends to award one Firm Fixed Price Indefinite Delivery (ID) Requirements contract for this competitive Small Business Set-Aside service acquisition. Award will be made to the technically acceptable Offeror with lowest evaluated price who is deemed responsible in accordance with FAR 9.104 and whose proposal conforms to the solicitation requirements. The solicitation requirements include all stated terms, conditions, representations, certifications, and all other information required by this solicitation. Unless specifically identified in your proposal, by submission of its offer, the Offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications and technical requirements, in addition to those identified as evaluation factors or sub factors. Failure to meet a requirement may result in a proposal being determined ineligible for award. Technical tradeoffs will not be made and no additional credit will be given for exceeding acceptability. The solicitation requirements include all stated terms, conditions, representations, certifications, and all other information required by this solicitation. It is the Government’s intent to evaluate proposals and award contracts without interchanges with offerors. Therefore, the offeror's initial proposal should contain the offeror's best terms from a price, and technical standpoint. However, the Government reserves the right to conduct interchanges if the Contracting Officer (CO) later determines them to be necessary.

(b) The government intends to award one contract for this requirement. The resultant contract will have five (5) ordering periods.

(c) If any aspect of an offeror’s proposal does not meet the government’s requirements and is not considered correctable, the offer may be eliminated. All technically acceptable proposals shall be treated equally except for their price record. Offers will be ranked based on initial assessment of overall total evaluated prices. Offers will then be evaluated for Technical Acceptability followed by Price Reasonableness. Only proposals rated technically acceptable are eligible to receive an award.

(d) It is the Government’s intent to evaluate proposals and award a contract without interchanges with Offerors Therefore, the Offeror's initial proposal should contain the Offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct interchanges if the Contracting Officer later determines them to be necessary.

The contract will include FAR Clause 52.217-8, Option to Extend Services, with the potential to extend the contract an additional 6 months beyond the awarded contract performance period. The price for that period will be determined based on the unit prices proposed for the current option period and will be evaluated at time of award. In the event the Government requires continued performance, the Government's evaluation of prices proposed will be considered fair and reasonable as applied to an extension of services. Should an extension of services be required rates will be adjusted only as result of revisions to applicable prevailing Department of Labor wage rates.

1.2 Technical Evaluation. If the Government receives three (3) or fewer proposals all proposals will be evaluated for Technical Acceptability. If the Government receives three (3) or more proposals the Government will only select the three (3) lowest priced proposals and then evaluate them for Technical Acceptability. The Government reserves the right to evaluate additional proposals for technical acceptability if in the Government’s best interest. If additional proposals are evaluated for technical acceptability they will be selected in the order of TEP.

1.3 Acceptability Ratings. The evaluation factors listed below will be evaluated and receive one of the following ratings:

Standard: The Offeror shall provide a Quality Control Plan (QCP) with a complete written system for identifying and correcting deficiencies to include measurable metrics to identify deficiencies and the steps to be taken to correct them; as well as protocols to reduce/eliminate repeated occurrences. The written plan shall specifically addresses contract requirements and at a minimum, provide the following:

document training of all personnel.

vi. Plan to promote safety at every level of the organization to include accident/incident prevention and general employee safety. Provide a comprehensive plan that also incorporates wing, base, squadron and location level actions. Plan should also recognize implementation of OSHA compliance safety actions associated with the activities performed in the area as well as safe handling/maintenance of machinery and material.

vii. Plan to protect, preserve, and establish accountability controls over Government facility space, furniture, automated data processing equipment (ADPE), keys, and combination locks provided to the Contractor for use in performance of contract requirements.

viii. Plan that, at a minimum, provides a comprehensive system of internal controls to manage (account for, control, preserve and protect, Government Furnished Property (GFP) in its possession. The system shall be adequate to satisfy all requirements of FAR clause 52.245-1, Government Property.

The standard has been met when: The Offeror adequately demonstrates a sound, comprehensive, realistic, effective, and efficient plan which addresses all of the elements (i. thru viii.) of Sub-Factor #1 above, meets the requirements of the PWS. The strategies outlined in the plan are realistic, minimize the effects of deficiencies/complaints, and are designed to efficiently and effectively correct and prevent reoccurrence.

(D) Sub Factor # 2 -- Continuation of Essential Contractor Services Plan:

1.0 Standard: The Offeror shall provide a plan that, illustrates the ability to maintain essential contract requirements/ contractor services as required by DFARS Provision 252.237-7024, DFARS Clause 252.237-7023 and Attachment 5, in case of local or national emergency, to include but not limited to base access, unexpected loss of personnel and at a minimum, includes:

who are capable of relocating to alternate facilities or performing work from home;

The standard has been met when: The Offeror’s proposal clearly addresses all of the elements (i. thru v.) of Sub-Factor #2 above in order to have the ability to maintain essential contract requirements IAW DFARS Provision 252.237-7024, DFARS Clause 252.237-7023 and in Attachment 5.

2.0 The Government will conduct a complete Price Analysis using one or more of the procedures defined in FAR 13.106-2, to determine if the lowest price technically acceptable offer is reasonable.

Definitions:

Interchanges Interchanges can be informal or formal. The CO may use e-mail, send an Interchange Notice (IN) or phone call, etc., asking for clarifications, change pages, revisions or other documentation. The Government may conduct interchanges with one, some, none, or all offerors at its discretion. Only proposals rated technically acceptable, either initially or as a result of interchanges, will be eligible for award.

(End of Addendum)

(x) See Attachment 2 – Additional Terms & Conditions and for full-text of Provisions Clauses.

(xi) Proposals are due via e-mail no later than 3:00 PM CT, 06 AUGUST 2020. All questions should be submitted to the contacts listed below no later than

4:00 PM CT, 24 JULY 2020.

(xii) For additional information regarding this solicitation, please contact the following via e-mail:

Contract Specialist – Cathy Hardy (catherine.hardy@us.af.mil)

Contracting Officer – Barbara Jewett (barbara.jewett.1@us.af.mil )

Ensure you reference the solicitation number, FA301620R0028, in the subject line.

Please be advised that this RFP in no manner obligates the Government regarding award of a contract that results from the issuance of this RFP.

Attachments:

1. Performance Work Statement (PWS)

2. Schedule/Clauses

3. Price List

4. Wage Determination 15-5253

5. Mission Essential Contractor Services