Atch 1 Alt Fit PWS 2020.docx

PERFORMANCE WORK STATEMENT (PWS)

ALTERATION AND FITTING OF MILITARY UNIFORMS

21 JUNE 2020

502 LOGISTICS READINESS SQUADRON JBSA/LACKLAND AFB, TX 78236-5253

Part 1

General Information

1. GENERAL: This is a non-personal services contract to provide Alteration and Fitting services for the United States Air Force (USAF) Uniform to all Air Force Basic Military Trainees and Prior Service Personnel. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Alteration and Fitting of the Air Force Uniform to all Air Force Basic Military Trainees and Prior Service Personnel as defined in this Performance Work Statement except for those items specified as Government furnished property and services. Alterations and Fitting of the Air Force service uniforms. The Contractor shall perform to the standards in this contract.

1.2. Background: The Government has recurring requirements to fit and alter the Air Force service uniform at Air Force Clothing Initial Issue Flight (AFCIIF), JBSA Lackland, San Antonio TX, in accordance with Air Force Instruction (AFI) 36-2903, Dress and Personal Appearance of Air Force Personnel, and Uniform Fit Guide (UFG) for Uniform Fitting and Alterations.

1.3. Scope: This requirements contract is for Basic Military Training in support of an estimated 39,500 plus or minus 10% basic trainees and prior service personnel per year at JBSA Lackland AFB, TX. The Contractor shall accomplish the one day Alterations and Fitting of the Air Force Uniform to all Air Force Basic Military Trainees and Prior Service Personnel.

1.4. General Information

1.4.1. Personnel: The Government will have the right to restrict the employment under the contract of any Contractor employee, or prospective employee, who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population. All personnel are expected to promote professional relationships and adhere to workplace policies and procedures. Ensure employees are kept informed of the standards of conduct and treat all employees and customers with dignity, respect and consideration. Comply with safety and health standards set for the job environment.

1.4.2. Contract Manager/Alternate Contract Manager (Key Personnel): The Contractor shall designate a Contract Manager and alternate in writing to the Contracting Officer (CO). The name of the Contract Manager and alternate, who shall act for the Contractor when the manager is absent, shall be designated in writing to the Contracting Officer. The Contract Manager and alternate shall be the central point of contact for the Government and shall have full authority to act for the Contractor on contractual matters relating to the daily operation of this contract. These individuals shall be knowledgeable of AFI 36-2903, Chapters 4 & 5 and AFGM2018-03, attached memorandum and UFG for Uniform Fitting and Alterations, and must be experienced in altering clothing; for example military uniforms, law enforcement uniforms, etc. The Contract Manager or alternate shall be available between the hours of 7:00 a.m. to 4:30 p.m., Monday thru Friday except Federal holidays, unless necessary, or when the Government facility is closed for administrative reasons.

NOTE: Government issued badges must be surrendered to pass and registration within 48 hours of termination of employment.

1.4.3. Emergency Availability: The Contract Manager or alternate(s) shall be available during normal duty hours within 30 minutes to meet on the installation with Government personnel designated by the Contracting Officer to discuss problem areas. After normal duty hours the manager or designated alternate(s) shall be available within one (2) hours.

1.4.4. Ability to Communicate: The Contract Manager, alternate Contract Manager and all other employees must be able to read, write, speak, and understand English.

1.4.5. Basic Staff: The Contractor shall provide a sufficient staff of qualified personnel to perform alterations and fittings in accordance with the PWS requirements and for the estimated number of male and female personnel identified in the Estimated Workload Data Exhibit. Male tailors shall not be allowed in the female dressing room and female tailors shall not be allowed in the male dressing room. The Contractor shall have a sufficient number of employees to meet the requirements of this PWS.

1.4.5.1. Professional Appearance: Contractor personnel shall present a neat appearance and be easily recognized. For example, wearing distinctive Contractor provided clothing bearing the name of the company and the individual’s name on a name plate would accomplish this. Conflict of Interest: The Contractor shall not employ any person who is an employee of the United States Government if the employment would create a conflict of interest nor shall the Contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval pursuant to Department of Defense (DOD) Directive 5500.7-R. Employee Background Check: The Contractor shall have a basic background investigation conducted on all new employees prior to hiring and incur all costs for this investigation. The investigation shall be conducted by a law enforcement agency. Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured. Installation Access: Some locations within Joint Base San Antonio (JBSA) have limited access with controlled gate entry and exits. Unscheduled gate closures may occur at any time, which may cause Contractor personnel to experience delays while attempting to enter or exit the installation. If the Contractor is denied entry to the base due to enhanced security, Contractor personnel should immediately contact their base sponsor (502 LRS/COR office or the 502 CONS/CA office). Privately owned vehicles are subject to search while on the Government installation. The award of this contract, in itself, does not create a right to have access to any military installation. Any violation of an installation regulation, state or federal statute may result in the termination of privilege to enter any or all JBSA installation(s) and/or to perform transportation services under the contract.

1.4.5.2. Installation In/Out Processing: All Contractor personnel performing services under this contract shall be required to in-process and out-process through the 502d Security Forces Squadron Visitor Control Center to receive or return base passes. Identification of Employees: The Contractor shall be responsible for furnishing to each employee and for requiring each employee engaged in performing work on this contract to wear an identification badge or wear the Government issued badge that is provided. Upon termination of an employee, the Contractor shall collect the employee’s badge (including any Government issued badges). The Contractor will turn-in the pass/letter to the COR. The COR will turn-in the pass/letter to Pass and Registration and provide a copy or e-mail to the 502 LRS Security Manager.

NOTE: Government issued badges shall be surrendered to Pass and Registration within 48 hours of termination of employment.

1.5. Quality Control: The Contractor shall develop and maintain an effective quality control program documented in a Quality Control Plan (QCP), to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. This data will be collected daily and provided to the COR at the end of every month. The Contractor’s quality control program is the means by which he/she assures himself/herself that his/her work complies with the requirement of the contract. The Contractors QCP will be delivered with the Contractor’s proposal for evaluation. A comprehensive written QCP shall be submitted to the CO and COR within 5 working days when changes are made thereafter. After acceptance of the quality control plan the Contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to his QC system.

1.5.1. Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with (IAW) the Quality Assurance Surveillance Plan (QASP). The Government will record all surveillance observations using the COR’s checklist. When an observation indicates defective performance, the COR will request the Contractor’s representative to initial/sign the observation. Failure to initial/sign does not render the observation invalid.

This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect.

1.6. Inspections: Inspection of fittings and alterations will be performed by the CORs to determine if the following areas are in compliance with the requirements of the PWS and the standards specified therein: Inspection of garment fit shall be performed with the individual wearing the garment as prescribed by the applicable instructions/guidelines. If, as a result of inspection, it is determined that an alteration has not been properly performed because of either improper marking or poor workmanship, the Contractor shall correct the discrepancy at no cost to the Government. Inspections will be conducted announced or unannounced. The COR will also coordinate with the contract personnel on whether substitutions of sizes should be made, and to determine if a trainee’s/prior service individual uniform can be altered or repaired. The COR acts as the final approval on matters under COR review.

1.7. Post-Award/Periodic Meetings: The Contract Manager may be required to meet as frequently as needed with the COR and the Contracting Officer during the first month of the contract. The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance; meetings will be as often as necessary thereafter as determined by the Contracting Officer. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government. The Contractor’s Manager, Contracting Officer, and the COR shall sign the written minutes of these meetings. Should the Contractor not concur with the minutes, the Contractor shall so state any areas of nonoccurrence in writing to the Contracting Officer within three (3) workdays of receipt of the signed documents. These meetings shall be at no additional cost to the Government.

1.8. Daily Closing Responsibilities: The Contractor shall be responsible for accomplishing the following checks at the end of each duty day:

1.8.1. Lighting Secured: All area lighting turned off.

1.8.2. Machinery Secured: All area machinery, except the drink machine and refrigerator, has been turned off.

1.9. Recognized Holidays: If necessary, the Contractor may be required to perform Alterations and Fittings on recognized holidays.

1.10. Hours of Operation: The Contractor is responsible for conducting business, between the hours of 7:30 AM to 4:30 PM Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the Contractor will not be reimbursed when the Government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.10.1. Place of Performance: The work to be performed under this contract will be performed at the Air Force Clothing Initial Issue Facility located at 1550 Wurtsmith, Suite 4, Building 5725, JBSA - Lackland, TX 78236.

1.10.2. Type of Contract: Fixed Price, Requirements Type Contract with Task Orders.

1.10.2.1. The Government may issue Task Orders on a monthly, quarterly or annual basis. Orders may be issued for other-than-identified rates of frequency upon agreement between the Contractor and Government, and only after authorization by the Contracting Officer.

1.10.2.2. Funds are applied at the Ordering Period.

1.10.2.3. Under a Fixed Price contract, overtime is not authorized, separately priced or reimbursed under this contract. Whether or not a Contractor is responsible for paying overtime premiums to its employees under applicable labor laws, is a matter between the Contractor and its employees.

1.10.3. Period of Performance: The period of performance shall be for a Base plus four ordering periods and will begin upon contract award.

1.10.4. Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures dealing with key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the COR and the Contracting Officer. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.10.5. Use of Keys: The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.11. Driving and Parking: The Contractor and the Contractor’s employees shall register their vehicles through Pass and Registration in order to drive and park on JBSA Lackland. The Contractor’s employees shall be issued appropriate car-registration and parking stickers if applicable. The Contractor shall ensure employees comply with JBSA Lackland parking directives and traffic regulations. Violations of law or JBSA Lackland regulations shall be immediately reported to the CO through the COR. Appropriate action will be taken to include suspension of driving privileges or recommendation for employee removal.

1.11.1. Conservation of Utilities: The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operation under conditions, which preclude the waste of utilities, which shall include:

1.11.1.1. Lights. Lights shall be used only in areas where and when work is actually being performed.

1.11.1.2. Heating and Air Conditioning. The Contractor employees shall not adjust mechanical equipment controls for heating, ventilation, and air conditioning systems.

1.11.1.3. Water. Water faucets or valves shall be turned off after the required usage has been accomplished.

1.12. Facilities Maintenance Plan: The Contractor shall maintain the areas designated (Bldg. 5725, Room 1141) in a neat and orderly condition. No food shall be near machines or in the work area. Beverages shall be contained in a spill proof container. The Contractor shall initiate (through the COR) all maintenance requests for the furnished facilities and property. The Contractor shall maintain these requests on file.

1.12.1. Cleaning: A satisfactory clean surface shall not have dust, dust streaks, trash, or deposits. Cleanup shall be accomplished at the end of each duty day, to include removal of scrap cloth, thread, and cleaning the floors.

1.13. Services During a Crisis Situation

1.13.1. Performance of Services during Crisis Declared by the National Command Authority or Overseas Combatant Commander IAW DODI 3020.37: During peacetime situations, the Contractor shall fit and alter Air Force service uniforms within the one-day requirement as stated in Section 1 of the PWS.

1.13.2. Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration.

1.13.2.1. Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.14. Security and Installation Access: Contractor personnel performing work under this contract must have a National Agency Check Inquiries (NACI), initiated within 14 days of employment by the Contractor for work under this contract and must maintain the level of security required for the life of the contract.

1.14.1. Obtaining a NACI: Each Contractor employee shall possess or obtain a NACI IAW Air Force Instruction (AFI) 31-501, Personnel Security Program Management, Chapter 3, Security Clearance, at no cost to the Contractor. Upon submission of the information required Contractor personnel may be granted base access for immediate performance of work; this process is separate from NACI requirements below. Each contract employee shall complete and submit a Standard Form 85P (SF 85P), Electronic Personnel Security Questionnaire (EPSQ), OF 306, be finger printed and complete AF Form 2583, Request For Personnel Security Action, with the 502 LRS/Unit Security Manager to obtain a NACI within 14 days of employment by the Contractor for work under this contract. The Government will conduct the background investigations for required clearances. Contract POC/Alternate and those required to perform dispatch duties will require Common Access Credentials (CAC) card issuance. Contractor personnel may be denied access to JBSA installations if negative information is present in the background investigation. Upon completion of performance, termination of the contract, or termination of personnel, the Contractor shall return all Government issued access cards, base passes, and/or other similar documents to the appropriate issuing office, 502 LRS/COR office , or the Contractor Primary/Alternate POC within 24 hours. Any access cards, passes or other documentation turned into the Contractor’s Primary/Alternate POC shall be presented to the 502 LRS/COR office no later than 24 hours of receipt.

1.14.2. Anti-Terrorism: The Contractor shall follow the direction of the Random Anti-Terrorism (AT) Measures (RAM) checklist provided by 502 LRS Emergency Management Office. During exercises the Contractor shall continue to perform services unless otherwise directed by the CO, COR or Government dispatch office. The Contractor shall ensure all contract employees complete AT Level I awareness training which can be obtained from http://jko.jten.mil/courses/atl1/launch.html. If Contractor personnel do not have computer access to complete the training electronically, it can be obtained by the COR in presentation form and completion shall be documented via memorandum signed by the Primary or Alternate POC. Once completed, the Primary/Alternate POC shall submit a copy to the contracting office within 30 days of contract performance start date and maintain a copy of certificates on site for review by the Government upon request. The Contractor shall create alternate routes (on/off installation) and be prepared to implement these routes during Anti-Terrorism measures and upon notification by the Government dispatch office or the 502 LRS/COR office. As directed by the 502 LRS/COR or the 502 CONS/CO, the Government may require the Contractor to perform additional passenger verification protocols in reaction to local force protection measures.

PART 2

DEFINITIONS & ACRONYMS

2.1 DEFINITIONS:

· Air Force Clothing Initial Issue Flight (AFCIIF): The initial uniform issue point in the United States Air Force for issuing Air Force uniforms to new recruits, and prior service personnel located at JBSA Lackland, San Antonio, Texas.

· Alteration: The placement or movement of a seam, hem, or button on a garment to make it fit in accordance with contract standards. Action taken after marking may include, cutting of fabric and pressing/steaming of the garment when applicable.

· Altered Garment: A tariff size garment that has been altered to fit a specific individual.

· “Available” (Stock Availability): Any clothing item(s) that is in the bins/racks or has been delivered to the fitting areas. This also includes items that can be ordered and delivered within 30 minutes. NOTE: Boxes containing clothing items will be clearly marked by line personnel, but will not necessarily be placed in the bins/racks on the processing floor.

· Blueline: A trainee(s) or prior service personnel that leave the scheduled 2nd clothing issue without all required garments and will return at a later date to complete the process.

· Clothing Inventory: Process where each trainee/prior service personnel count and verify that he/she received the correct amount of garments. The electronic reading of the inventory accountability tags are completed by Government personnel to ensure proper quantities/sizes were issued to each trainee. This is used for sales/inventory accountability.

· Clothing Recovery Program: Uniform items that have been recovered from trainees/prior service personnel discharged from the USAF.

· Contracting Officer (CO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government.

Note: The only individual who can legally bind the Government.

· Contracting Officer's Representative (COR): Government representatives responsible for the surveillance and acceptance of Contractor performed services. An employee of the U.S. Government appointed by the Contracting Officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications.

Note: This individual does NOT have authority to change the terms and conditions of the contract.

· Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

· Crisis Situation: Any emergency so declared by the National Command Authority (NCA) or the overseas Combatant Commander, whether or not U.S. Armed Forces are involved, minimally encompassing civil unrest or insurrection, civil war, civil disorder, terrorism, hostilities buildup, wartime conditions, disasters, or international conflict presenting a serious threat to DoD interests.

· Defective Garment: A garment with visible defects that is immediately identifiable by a trained fitter. If the defect is blatantly noticeable, the garment should not be altered. If a defective garment is altered, the Contractor will not be compensated for alterations of a new garment.

· Defective Service: A service output that does not meet the standard of performance associated with the Performance Work Statement.

· Deliverable: Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

· Duty Day: Between the hours of 7:30 AM and 4:30 PM, Monday through Friday.

· Excessive Alterations: Alterations to a garment whose combined cost would exceed 25% of the total cost of the garment.

· Fitting: The process of issuing tariff-size garments to trainee/ prior service personnel, evaluating his or her appearance in the garments to ensure the correct size was issued, and determining the alterations required achieving a fit IAW AFI 36-2903 and Uniform Fit Guide for Fitting and Alterations.

· Flight: A group of basic trainees or prior service personnel consisting of between 15 to 70 males and females.

· Heal of the Thumb: One-inch forward of the wrist bone in the direction of the fingers.

· Initial/First Issue: The first day AF Basic Trainees are scheduled to arrive at AF Clothing Issue for their initial uniform issue.

· Incidental Property: Property that is incidental to the place of performance when the contract requires contractor personnel to be located on a Government site or installation. Property used by the contractor within the location remains accountable to the Government. Items considered to be incidental to the place of performance include, for example, office space, desks, chairs, telephones, computers, and fax machines.

· Items: When referencing Contractor work, the word item is interchangeable with the word garment.

· Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

· Makeup Trainee/Prior Service Personnel: Trainee(s)/prior service personnel that did not receive their second issue garments with their assigned flights.

· Marking: The act of identifying on each garment the specific alterations to be accomplished to make it fit IAW AFI 36-2903, and Uniform Fit Guide for Uniform Fitting and Alterations.

· Occupational Camouflage Pattern (OCP): Initial Issue/1st Issue Uniform issued to new Basic Trainees

· Performance Plan (PP): An organized written document used for Quality Assurance surveillance. The document contains specific methods to perform surveillance of Contractor performance.

· Performance Work Statement (PWS): A document that accurately describes the essential technical requirements for items, materials, or services including the standards used to determine whether the requirements have been met.

· Physical Security: Actions that prevent the loss or damage of Government property.

· Prior Service Personnel: Individuals who are returning or recalled to active duty.

· Processing Time: 7:30 AM to 12:00 PM Central Time and 1:15 PM to 4:30 PM Central Time.

· Quality Assurance (QA): The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards. Those actions taken by the Government to assure services meet the requirements of the PWS.

· Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

· Quality Control (QC): All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements. As well as those actions taken by the Contractor to control the performance of services so they meet the requirements of the PWS, and do not exceed the performance thresholds of the PWS.

· Special Measurement Clothing: Clothing of standard design and material, tailored to the measurement of an individual for whom no tariff size is in the supply system that will provide a proper fit.

· Standard: Acknowledged measure of performance as determined by the Government.

· Subcontractor: One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

· Stockage: The amount of uniform assets and equipment on hand or scheduled to be on hand in controlled quantities during the time of performance

· Tariff Size: Refers to the worldwide frequency of issue of each size within the total size range of a particular clothing item. It is used to justify procurement for stockage within the supply system.

· Validated Complaint: A validated complaint is the verification by two or more individuals (preferably a COR and the Contractor’s onsite supervisor) of a condition where the Contractor did not take prompt and appropriate action to address the complaint. Such verification must be reduced to writing and signed by the parties performing the verification.

· Verification: COR confirming the need for alterations of a tariff size garment as marked by the Contractor.

· Waist: (Location for fitting purposes) Bottom of the waistband, resting on top of the hipbone.

· Weight Gain/Loss: Any trainee that returns with a Service Uniform item(s) for exchange/alteration because of weight gain or weight loss.

· Work Day: The number of hours per day the Contractor provides services in accordance with the contract.

· Work Week: Monday through Friday, unless specified otherwise.

· Zero Balance: When a required garment is not available during the fitting process and will not become available during the current duty day.

2.2. ACRONYMS:

PART 3

GOVERNMENT FURNISHED PROPERTY AND SERVICES

3. General: The Government will provide, without cost to the contractor, the facilities, equipment and or services listed below. The total dollar value of all Government Furnished Property (GFP) is $80,013.80.

3.1. Property: See Attachment 2

3.2. Facilities & Safety: The Government will furnish Building 5725, Room 1141, (approximately 7,470 square feet) for use by the Contractor in the performance of this contract. This space shall be used solely and completely to support the requirements of this contract. Facilities have been inspected for compliance with Occupational Safety and Health Act (OSHA). No hazards have been identified for which workarounds have been established. The Government corrects OSHA hazards in accordance with base wide Government developed and approved plans of abatement taking into account safety and health priorities. A higher priority for correction will not be assigned to the facilities provided hereunder merely because of this contract initiative. The fact that no such conditions have been identified does not warrant or guarantee that no possible hazard exists, or that workaround procedures will not be necessary or that the facilities as furnished will be adequate to meet the responsibilities of the Contractor. Compliance with OSHA and other applicable laws are an obligation of the Contractor, and the Government will assume no liability or responsibility for the Contractor’s compliance or noncompliance with such responsibilities, with the exception of the aforementioned responsibility to make corrections in accordance with approved plans of abatement subject to base wide priorities.

3.2.1. Employee Break/Snack Area: Employee break/snack area is located within Room 1141, is provided and is the only area where food is authorized. The use and/or possession of alcoholic beverages or illegal drugs while on duty or on JBSA Lackland AFB is strictly prohibited.

3.2.2. Prior to any modification of the facilities performed by the Contractor, the Contractor must notify the Contracting Officer and provide documentation describing in detail the modification requested. No alterations to the facilities shall be made without specific written permission of the Contracting Officer; however, in the case of alterations necessary for contract compliance, such permission shall not be unreasonably withheld. The Contractor shall return the facilities to the Government in the same condition as received, except for fair wear and tear, and approved modifications/alterations.

3.3. Government Furnished Property (GFP Attachment 2): The Government will provide the Contractor Government Furnished Property and work stations for employees that at a minimum will consist of a chair and a sewing machine unit, as listed in Attachment 2. The property shall be used solely for providing services required to fit/alter garments under the Fitting/Alteration Contract; i.e. cutters shall only be used to cut garments prior to altering the garments. A joint inventory will be conducted by the COR and Contractor representative not later than 10 workdays before the start of the basic contract and 10 workdays prior to contract expiration, to include expiration of each ordering period or as deemed necessary by the COR. The Government will maintain the items listed in serviceable condition. In the event that an item listed in Attachment 2 becomes unserviceable, the Contractor shall identify that property to the COR for disposition. The COR shall coordinate the replacement of the property with the Contracting Officer and the Contractor

3.3.1. The Contractor shall be responsible for all major and minor maintenance of equipment listed in Attachment 2 The Contractor at no cost to the Government shall perform minor maintenance valued at less than $100.00. Minor maintenance and repairs in excess of $100.00 shall be coordinated with the COR for this is considered a major repair. The Government will reimburse the Contractor for parts, materials and labor only on major maintenance (>$100) that is preapproved by the COR. Prior to repairing any equipment (when repairs are expected to exceed $100), the Contractor shall furnish an itemized list to the COR showing material and parts needed. All reimbursement parts must be new.

3.3.1.2 In the event that it is not practicable to repair an item listed in Attachment 2, the Contractor shall identify that equipment to the COR for disposition. The COR shall coordinate the replacement of the equipment with the Contracting Officer and the Contractor.

3.3.1.3. The Contractor shall procure a like item replacement utilizing the pre-approved Government Site Provided. There will be a minimum of three replacement costs estimates.

3.4. Services: The Government will provide utilities, which include electricity and water; Class C Telephone; refuse collection; insect/rodent control and security police and fire protection. Contractor shall be required to take daily refuse to the refuse container located at the southeast corner of Clothing Issue loading dock and shall comply with all base-recycling programs.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Items And Responsibilities:

4.1. General: The Contractor shall furnish necessary supplies, equipment, and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Materials: All necessary materials needed to perform the requirements associated with this PWS, which includes but is not limited to needles, thread, and other sewing/alterations materials needed to perform the duties associated with the requirements of this PWS.

4.3. Equipment: This refers to additional equipment the Contractor deems necessary to perform the duties and requirements associated with this PWS

4.4. Contractor Manpower Reporting (CMR)

4.4.1. The Contractor is responsible for Contractor Full-Time Equivalent Reporting. The Contractor shall report all Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for 502 LRS via a secure data collection site. The Contractor is required to completely fill in all required data fields at http://www.sam.gov/

4.4.2. Reporting inputs will be for the labor executed during the period of performance for each Government Fiscal Year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk.

4.4.3. Reporting Period: Contractors are required to input data by 31 October of each calendar year.

4.4.4. Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and Contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the Contractor name and contract number associated with the data.

4.4.5. User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for Government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

4.5. INSURANCE: The Contractor shall be required to carry minimum insurance limits under this contract when doing work on a Government installation.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services: The Contractor shall provide one-day fitting and alteration of Air Force service uniforms (See Appendix 2). The Contractor shall provide all supplies, equipment, tools, labor, and other items and services (except as specified in Section 3, Government Furnished Property and Services) necessary to fit and alter Air Force service uniforms at Air Force Clothing Initial Issue Flight (AFCIIF), JBSA - Lackland, TX, in accordance with (IAW) Air Force Instruction (AFI) 36-2903, Dress and Personal Appearance of Air Force Personnel, UFG for Uniform Fitting and Alterations, and the Performance Work Statement (PWS). Government Furnished Property (GFP) shall be used solely for providing services required to fit/alter garments, i.e. cutters shall only be used to cut garments prior to altering the garments. The Contractor shall perform to the standards in this contract in support of an estimated 39,500 basic trainees and prior service personnel per year at JBSA - Lackland, TX.

5.1.1. Storage: While garments and supply items are under the Contractor’s control, the Contractor shall ensure that uniforms and other Government provided property is stored in such a manner as to protect their security, quality, and cleanliness. The Contractor shall be responsible for the security of all items and shall be responsible for reimbursing the Government for any loss or damage to these items.

5.2. Standards for Alterations and Fittings: The Contractor shall be responsible for the quality of the fit and workmanship in accordance with AFI 36-2903, Chapter 4, Dress and Personal Appearance of Air Force Personnel, Uniform Fit Guide. Alterations shall be re-accomplished on any garments, which are inspected by a Contracting Officer Representative (COR) and found to be improper alterations or substandard quality alterations at no additional cost to the Government.

5.3. Standard Practices: All alterations shall be in conformance with common standard tailoring practices of the industry. If any conflicts arise between standard tailoring practices and AFI/UFG, the AFI/UFG shall take precedence. If any conflicts arise between the AFI and UFG, the AFI shall take precedence.

5.4. Extent of Alterations: The Contractor shall accomplish alterations beyond the standards of the commercial tailor shops to include but not limited to the repair of manufacturer errors, sleeves, collars, cuffs, pockets, and flaps provided the garment is serviceable. Serviceability will be the sole determination of the COR. Miss-sized garments are serviceable and shall be altered as close to Government standards as possible. If uniform stock is low, a substitute size of one to two sizes larger and/or one to two sizes longer is considered serviceable. Damaged garments may or may not be serviceable and will be evaluated by the COR on a case-by-case basis.

NOTE: Total alteration cost shall not exceed 25% of the total cost for the garment as determined by Defense Logistics Agency Troop Support (DLATS) without prior approval of the COR.

5.4.1. Alteration Markings: All alterations markings shall be made by qualified Contractor tailors who are both experienced and familiar with altering clothing; for example military uniforms, law enforcement uniforms, etc. Alteration marking shall be performed while the garment is on the individual to be fitted, and shall include all markings necessary to alter the garment to within the tolerances specified in AFI 36-2903, Chapter 4, and UFG for Uniform Fitting and Alteration.

5.4.2. Sewing, Stitching, Cutting, and Tailoring: All sewing, stitching, cutting, and tailoring shall be performed by qualified Contractor personnel in accordance with ASTM D 6193, Standard Practice for Stitches and Seams, and shall conform to the original intended appearance of the garment within the guidelines permitted by AFI 36-2903, Chapter’s 4 and 5, and UFG for Uniform Fitting and Alterations.

5.4.3. Alteration to Linings: All alterations shall include alteration to the uniform linings, to include, but not limited to the bottom of slacks and trousers when required.

5.4.4. Skirt Alterations: All skirt alterations shall be done so that the skirt hangs straight and even. Hems shall be even and not less than two (2) inches and not more than three (3) inches in width.

5.4.5. Hems and Seams: All hems and seams must be smooth and unpuckered with hemstitching that is not conspicuous or noticeable from the outside of the garment. Hems of trousers/slacks shall be not less than two (2) inches, and not more than three (3) inches in width.

5.4.6. Fitting: The United States Air Force requires a high standard of dress and appearance for all personnel. To maintain these high standards, contract fitters must ensure that garments are properly fitted to the trainees at the time of issue. A properly fitted uniform gives the trainees the feeling of being well dressed, creates high morale, and presents a smart military appearance. Uniforms issued must be tried on and checked by trained clothing fitter for the best fit from regular tariff sizes. This is very important since garments of a given size may vary due to different manufacturers, and the physical features of individual trainees being fitted. Only by actually trying on each outer garment can it be determined if the approved fit has been achieved. The contract fitters are responsible for providing the recruits with the proper size service uniforms. Where a proper fit cannot be obtained using tariff size clothing, the closest fitting item will be put on and marked for alterations to comply with AFI 36-2903, Chapter 4, and UFG for Uniform Fitting and Alteration. If the number and types of alterations are excessive or the proper fit cannot be obtained, the fitter will obtain permission from the COR for a special measurement.

5.5. Flight Processing – Time Requirements: AFCIIF personnel will provide Second Issue flight schedules to the Contractor weekly. Contractor will also be provided first issue schedules that will aid the Contractor with the projected actual number of individuals scheduled for processing on any given day. In addition to the scheduled trainees, the Contractor can expect makeup trainees and trainees returning to pick up blueline garment(s). In the event the number of individuals scheduled for any given day exceeds 250 trainees, the 3:15 PM time requirement is waived for that day. The Contractor must still complete same day processing and no additional compensation will be provided. The Contractor shall have from 7:30 AM – 3:15 PM to properly fit, mark, alter, and re-alter if necessary all scheduled flights and from 2:45 PM to 4:30PM for weight gain/loss, blueline and other trainees. This will include 15 minutes per flight for verification of proposed alterations by the COR prior to altering, 30 minutes for trainee lunchtime and 15 minutes for COR afternoon preparation to perform the services outlined in this PWS. Lunchtime for the trainees will be from 12:30 PM – 1:00 PM. The COR lunch time is from 12:00 PM to 13:00PM, the COR has 15 minutes, after lunch time, to prepare afternoon inspection paperwork. The trainees are turned over to AF Clothing staff at 12:00 PM for issue of other accessories and lunch. The Contractor shall resume his process starting at 1:15 P.M. Trainee and prior service personnel shall have all required service uniform garments ready for a “shake down” inventory after completing flight processing. No more than 10 percent of the flights per month shall exceed the 3:15 PM time limit. The Contractor will not be held liable for Government caused delays. Examples of Government caused delays include, but are not limited to: lack of stock, late arrival of flight, building evacuations, and stock arrivals late in the afternoon.

5.5.1. If the Contractor becomes aware that a tariff size is depleted during the fitting of a flight, it shall be the responsibility of the Contractor to immediately notify the COR for replenishment.

5.6

5.6.1. The Government has the unilateral right to order services in excess of the scheduled individuals, as long as the increase is within the scope of the contract, and the Contractor will be obligated to provide services at the specified rate shown in its submitted pricing schedule.

5.7. All Garments Fitted: Clothing items are issued in tariff sizes, when required sizes are showing a Zero Balance, the Contractor shall fit the trainee and prior service personnel in the nearest, best fitting size, which requires minimum alterations, available to comply with AFI 36-2903, Chapter 4, and UFG for Uniform Fitting and Alteration. If garment alterations would be numerous or excessive, the trainee or prior service personnel will be recorded as a blueline and return for garment at a later date. Contractor shall ensure trainees/prior service personnel physically try on each garment. The Contractor shall expect a variation in the fit of like garments from different manufacturers; however the best fitting size garment requiring minimum alterations will be used. The Contractor shall fit trainees and prior service personnel with all garments available for issue. The COR shall validate Contractor proposed alterations as deemed necessary.

5.7. Verification: The COR Briefing period shall take no longer than 15 minutes. Once the briefing process begins, the Contractor shall not have any involvement with trainees or prior service personnel unless required by the COR. The COR has the final authority on whether garments comply with the specifications outlined in AFI 36-2903, Chapter 4, and UFG for Uniform Fitting and Alterations.