Solicitation_Questions_and_Answers.pdf

Solicitation No.: FA3016-17-R-0001

Medical Evaluation Board Services

Questions and Answers

1. According to paragraph 1.4.1.2., page 74, CP shall provide a full range of Physician

Assistant (PA) duties to include counseling, review of medical records, treatment and follow-up in accordance with privileges granted by the Commanding Officer. “The PA is to provide and supervise the medical care for orthopedic conditions”, treat patients in accordance with protocols, counsel patients directly and indirectly as required, and order appropriate diagnostic tests, as applicable. Does this mean that the Physician Assistant require orthopedic experience in order to qualify for this position?

Answer:

Please refer to paragraphs 1.4.1.9. and 1.4.1.10 of the Performance Work Statement for the education and experience requirement for the Physician Assistant. Orthopedic experience is not a requirement for the Physician Assistant position.

2. The CLIN structure for this contract calls for 1960 hours of performance for each year of service. The solicitation further specifies on paragraph 1.7.2.5., pages 84-85, that the

MTF will observe a total 10 holidays (80 hours). This paragraph also states that there are

5 Family Day/Down Day (40 hours) on which the clinic might be closed. Since contract is applicable to 52. 222.41 Service Contract Act, there will not be enough hours to provide the expected contract performance while allowing contractor to comply with

SCA guidelines for minimum required Vacation and Holidays per SCA. Please clarify if the 1960 hours of performance are correct?

Answer:

1960 hours are based on working hours and correct for the period of performance.

3. Modification 1 changes the Periods of Performance hours for the base year. Is your office sending a new Bid Schedule, Attachments 1, reflecting the new hours breakdown or should we proceed using the already provided document?

The Amended Bid Schedule, Attachment 1 was uploaded to FBO.

4. Per FAR 52.212-2 Evaluation procedures on Page 22, would the government consider evaluating price for Realism as opposed to Reasonableness to avoid unrealistically low priced bids?

No, the government will evaluate price in accordance with FAR 52.212-2 as outlined in the Solicitation.

5. Would the government request base salary compensation to determine price Realism to be able to evaluate compensation as part of its price evaluation procedures?

Please see the Answer to Question No. 4.

6. The SCA wage determination you included in the RFP Medical Evaluation Board

Services JBSA Lackland - FA3016-17-R-0001 mentions E.O. 13706 “Establishing Paid

Sick Leave for Federal Contractors” but the RFP does not include FAR 52.222-62.

Please clarify whether this contract will be subject to E.O. 13706.

This contract will be subject to Executive Order 13706. The solicitation will be amended to include FAR 52.222-62.

7. The solicitation states in paragraph 1.4 (Page 21): The Offeror shall include a Table of

Contents, Solicitation Number, etc... Could you please confirm that the Table of

Contents is required for Volume II Technical Management Approach) only and doesn't apply to Volume I - Price?

Each Volume shall include a Table of Contents.

8. Paragraph 1.3 Formatting (Page 21): the text size shall be no less than 12 pt. Times New

Roman font. Are we allowed to use smaller fonts for graphs and tables? Would 8 pt .

Times New Roman font be acceptable?

No.

9. Is it possible to increase Volume II Technical Management Approach pages' count from

10 pages to 15 pages?

The page limit for the technical portion shall not exceed 10 pages.

10. Base year CLINS are for 5 months , Please confirm that the option years are 1960 hours vice an FTE 1920.

The period of performance for the base CLIN should be 820 hours per FTE. The

Solicitation will be amended to correct the labor hours for each CLIN for the base period

(28 April 2017 through 30 September 2017).

11. Also is this an IDIQ due to the fact that the min/max are on page 13/14, Clauses 52.216-

1, -19 and 22 or this a hybrid contract? I also notice you have options please clarify the type of contract that the government will award. (C or D contract).

As annotated in the Solicitation, Clause 52.216-1, the Government contemplates award of a Firm Fixed Price Indefinite Delivery, Indefinite Quantity contract.

12. Is there a current Incumbent?

This is a follow-on contract and there is a current incumbent contractor and incumbent employees.

13. If so, can you provide incumbent information and also how many current positions are unfilled?

All positions are currently filled. The incumbent contractor is Avosys Technology.

Incumbent contract employee information will be provided upon award to the Awardee.

14. Is this a new requirement?

No, please see the Answer to Question No. 12.

15. If this is an existing requirement are all the positions currently filled with incumbents?

Please refer to the Answer to Question No. 13.

16. Are we required to submit proposal through AMRDEC SAFE or can we submit directly to you?

Offerors shall follow instructions as outlined in the Solicitation, Addendum to 52.212-1, paragraph 1.5 and 1.6.

17. Please inform if Figures and Tables can be font size less than 12 pt. Times Roman. Can we use font size 8 or 10 ?

Please refer to the Answer to Question No. 8.

18. Also confirm if Bid Schedule (Attachment 1) will be submitted as a separate Excel file along with Volume I - Price Proposal.

Yes, Attachment 1 shall be submitted as a separate Excel file. Volume I – Price proposal shall also be submitted.

19. Do you have a list of incumbents for each position? If so, can you please forward contact information so we may reach out to them ma'am?

Please refer to the Answer to Question No. 13.

20. Can you please tell me if this is a new requirement? If not, who is the incumbent, and what is the contract number?

Please refer to the Answer to Question 13. The incumbent contractor is Avosys

Technology, Contract No. FA3016-16-C-0006.

21. Please confirm that no Past Performance Questionnaires or Information is to be provided for this solicitation.

A Past Performance Questionnaire or Information is not required for this solicitation.

22. Please confirm that Cover Page & Table of Contents are excluded from 10 Page limitation for Technical Volume.

The cover page and table of contents are excluded from the 10 page limitation for both

Volume I – Price and Volume II – Technical.

23. Please confirm that Signed SF 1449 with CLIN Pricing (Continuation Sheet) and completed Reps n Certs can be included in Volume I - Price, including Attachment 1 (Bid

Schedule).

Please refer to the Solicitation, Addendum to 52.212-1, paragraph 2 for the instructions for Volume I – Price Proposal. The signed SF 1449 to include the CLIN Pricing and completed Representations and Certifications should be a separate attachment.

24. Is this a new requirement or existing requirement. If existing requirement, please provide incumbent contract #, Period of Performance, Contract Value, Number of FTEs by Labor

Category, Length of Service of incumbent Contractor Personnel.

Please refer to the Answer to Question 14. The incumbent contractor is Avosys

Technology, current Contract No. FA3016-16-C-0006; Period of Performance 28 March

2016 to 27 April 2017.

CLIN 0001, Physician Assistant (1 FTE)

CLIN 0002, Nurse Practitioner (1 FTE)

CLIN 0003, Medical Administrative Technician (1 FTE)

CLIN 0004, Physical Evaluation Board Liaison Officer (7 FTEs)

The previous long term contract was FA3047-10-D-0019; Contractor, Decypher

Technologies, LTD; Period of Performance: (Base plus 4 Option Yrs + 6-month extension of services) 28 September 2010 - 27 March 2016.

In accordance with the clause at FAR 52.222-41(n), the Contracting Officer will provide a seniority list to the successor contractor which will include the anniversary dates of the incumbent employees.

25. The Amended Bid Schedule reduced the base period PoP to 5 months, but still has 1,960 hours per FTE. Should the hours should be reduced to reflect the PoP?

Please refer to the Answer to Question No. 10.

26. Can you please confirm that Invoicing will be FFP – Labor Hour (versus Lump Sum)?

Can we reduce our labor hours to 1880 for the PA/NP and 1920 for the rest of the personnel?

The CLINs are all Firm Fixed Price CLINs with the exception of the Cost Reimbursable CLIN for travel allowances (CLINs, 0005, 1005, 2005, 3005 and 4005). Please refer to the Solicitation, Addendum to 52.212-1, paragraph 2.1. All the Firm Fixed Price CLINs will be based on labor hours as annotated on the Solicitation and shall be invoiced accordingly.