FA3016-15-R-0058-0001_JBSA_LAK_Custodial_Solicitation_Amendment_1.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to correct typo on CLINS 0X10, Electronic Pricing Schedule, update Addenda to 52.212-1 Instructions to Offerors Paragraph 3.6, 4.1.2, Tabs, & Factor #2 iii, and 52.212-2 Evaluation Factor #2 iii..

Please provide signed amendment w ith proposal.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 11

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 18-Mar-2015

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA3016-15-R-0058

X 9B. DATED (SEE ITEM 11)

05-Mar-2015

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

18-Mar-2015

CODE

502D CONTRACTING SQUADRON

1655 SELFRIDGE AVE

JBSA LACKLAND TX 78236-5253

FA3016 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA3016-15-R-0058

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0110

The CLIN extended description has changed from Provide Level 3, Periodic Cleaning - Hard Floor Maintenance, Buff IAW PWS 1.3.1 (42,550 Sq. Ft. - Twice per year) ALL QUANTITIES ARE ESTIMATED to Provide Level 3, Periodic Cleaning - Hard Floor Maintenance, Buff IAW PWS 1.3.1 (42,550 Sq. Ft. - Twice per month X 12 Months) ALL QUANTITIES ARE ESTIMATED.

CLIN 0210

Maintenance, Buff IAW PWS 1.3.1 (42,550 Sq. Ft. - Twice per year) ALL QUANTITIES ARE ESTIMATED to Provide Level 3, Periodic Cleaning - Hard Floor Maintenance, Buff IAW PWS 1.3.1 (42,550 Sq. Ft. - Twice per

CLIN 0310

Maintenance, Buff IAW PWS 1.3.1 (42,550 Sq. Ft. - Twice per year) ALL QUANTITIES ARE ESTIMATED to Provide Level 3, Periodic Cleaning - Hard Floor Maintenance, Buff IAW PWS 1.3.1 (42,550 Sq. Ft. - Twice per

CLIN 0410

Maintenance, Buff IAW PWS 1.3.1 (42,550 Sq. Ft. - Twice per year) ALL QUANTITIES ARE ESTIMATED to Provide Level 3, Periodic Cleaning - Hard Floor Maintenance, Buff IAW PWS 1.3.1 (42,550 Sq. Ft. - Twice per

CLIN 0510

Maintenance, Buff IAW PWS 1.3.1 (42,550 Sq. Ft. - Twice per year) ALL QUANTITIES ARE ESTIMATED to Provide Level 3, Periodic Cleaning - Hard Floor Maintenance, Buff IAW PWS 1.3.1 (42,550 Sq. Ft. - Twice per

The following have been modified:

ADDENDA TO FAR 52.212- 1 & -2

Addenda to FAR 52.212-1 Instructions to Offerors – Commercial Items

Addendum to 52.212-1(b), Submission of Offers. The paragraph is tailored as follows:

1.0 General Instructions. This section provides general guidance for preparing proposals, as well as specific instructions on the format and content of the proposal. Throughout this solicitation, the term “Offeror” includes subcontractors, teammates and/or joint venture partners. The Offeror’s proposal must include all data and information requested, and must be submitted in accordance with (IAW) these instructions. The Offeror shall be compliant with the requirements as stated in the solicitation. A proposal that is sufficiently documented to support technical capability and price in a complete, orderly, and specific detailed manner will enable the Government to perform a thorough and fair evaluation.

Compliance with the instructions and solicitation is mandatory. Failure to comply may result in an unfavorable proposal evaluation and render the proposal ineligible for award.

2.0 Information Regarding Submission Requirements. Documents submitted in response to this solicitation must comply with requirements of the solicitation and Performance Work Statement (PWS).

To be considered, the complete proposal must be received not later than the date and time established in Block 8 of the SF 1449, at:

502 CONS/JBKAA

Attn: SrA Kimberly Helgren 1655 Selfridge Avenue, Building 5450 JBSA Lackland, TX 78236

All proposals delivered in response to this solicitation shall reflect the following information on the address label:

(1) Solicitation Number FA3016-15-R-0058

(2) The legend "To be delivered unopened to the Contracting Officer/ Specialist"

(3) The volume and copy numbers contained in each box

Offerors are cautioned that JBSA Lackland has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. SOME DELAY SHOULD BE ANTICIPATED WHEN HAND-CARRYING PROPOSALS. Offerors should allow sufficient time to obtain a visitor pass and arrive at the location PRIOR to the time specified for receipt. Offerors should be aware of the potential that the Government experiences delays in the postal service to JBSA Lackland and take all necessary precautions. Late proposals will be processed in accordance with FAR 52.212-1(f) “Late submission, modifications, revisions, and withdrawals of offers.”

All proposals must be in English. Fax or email proposals will not be considered. All questions must be submitted in writing no later than Tuesday, 16 March 2015 at noon CST. Questions submitted after this date will not be considered. Any proposal, modification, or revision, that is received at the designated Government office after the exact time specified for receipt of proposals is “late” and will not be considered unless it is received before award is made, the contracting officer determines that accepting the late proposal would not unduly delay the acquisition; and (i) there is acceptable evidence to establish that it was received at the Government installation designated for receipt of proposals and was under the Government’s control prior to the time set for receipt of proposals; or (ii) It was the only proposal received.

3.0 Proposal Preparation and Format Instructions. This section provides general guidance for preparing proposals in regards to the format and content of the proposal. Each volume shall be complete in itself. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein; all the requirements specified in this solicitation are mandatory. Offerors are representing that your firm will perform all the requirements specified in the solicitation by submitting your proposal. Offerors are required to meet all solicitation requirements, including terms and conditions, and representations and certifications, in addition to those identified as evaluation factors or sub factors.

Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

3.1 Page Limitations. Page limitations shall be treated as maximums. Total page count will be based on the printed proposal submission. If page limitations are exceeded, excess pages will not be read nor considered in the evaluation of the proposal. A page is defined as each face of an 8.5 x 11-inch sheet of paper containing information. All information except for document numbers, page number, etc., shall be provided in an image area with no less than one inch in margin. Two pages may be printed back-to-back on one sheet of paper. However, this will be considered two (2) pages for the purpose of page count. The background color of each page of the proposal submission shall be white or ivory stock only. The maximum number of pages for each volume is listed below. Price information shall be limited to Volume I. Excess pages will not be evaluated, but will be retained in the file. See table below for specific number of copies required and pages for each of the Volumes.

TITLE NUMBER OF COPIES MAXIMUM NUMBER OF PAGES

Volume I. Contracting & Pricing Original and 3 copies 1 Compact Disk

No page limitation.

Only the Pricing Schedule spreadsheet is required as an electronic copy in the Compact Disk

Volume II. Technical Original and 3 copies Limit to no more than thirty (30) pages total.

3.2 Pages Counted. Each page shall be counted except for the following:

(a) Cover pages

(b) Table of Contents

(c) List of Figures

(d) Glossaries

(e) Tabs

(f) Dividers

(g) Blank pages

3.3 Text. Text type should be Times New Roman or Arial, no smaller than 12-point with normal proportional spacing. Illustrations and tables shall be no smaller than Times New Romans or Arial 10 point. Text lines will be, at a minimum, single-spaced.

3.4 Tables, Charts, Graphs, and Figures. Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc.

These displays shall be uncomplicated, legible, and shall not exceed 11 x 17 inches in size. Foldout pages shall fold entirely within the volume, and count as a single page. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics not for pages of text. For graphics, exhibits and figures, text shall be no smaller than Times New Roman or Arial 10-point font. Text within tables shall be no smaller than Times New Roman or Arial 10-point font. These limitations shall apply to both electronic and hard copy proposals.

3.5 Binding and Labeling. Each volume (Contracting & Pricing, Technical) of the proposal will be bound separately, with each volume in a standard loose-leaf three-ring binder. Each volume shall be written on a stand-alone basis so that its contents may be evaluated on a stand-alone basis. Cross Referencing between volumes is not permitted. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted. Elaborate format and binding are neither necessary nor desirable. The cover and spine of each binder will clearly identify the Offeror's name, volume number, Request for Proposal (RFP) number "FA3016-15-R-0058", RFP title "JBSA-LACKLAND Custodial Service", and copy number, e.g., copy 2 of 2. The original for each volume will be clearly identified on the cover and the spine. All binders will allow for easy removal and replacement of pages. Replacement pages in response to evaluation notices (if any), shall be colored stock with lines in the margin designating the change and the change highlighted.

3.6 Electronic Copies. The content of electronic copy of the Pricing Schedule spreadsheet must be identical to the hard copy of the Schedule of Supplies/Services. The electronic copy shall be submitted on compact disk/read only memory (CD/ROM) disks in a Microsoft Operation System and as a minimum saved using Microsoft Office Excel 2007® format. Replacement disks may be required in response to Evaluation Notices (ENs). Offerors are advised to perform a computer virus check prior to submission.

The Government will perform computer virus checks on all submitted electronic media and will immediately return for replacement any disk found to be infected. In the event of discrepancies between hard copies and electronic copies of a proposal, the hard copies will be used for evaluation.

3.7 Proposal Clarity. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation of the Offeror’s capabilities and for substantiating the validity of stated claims. The Offeror’s proposal shall not simply rephrase, reiterate, or restate the Government’s own language, but rather shall provide convincing rationale describing how it intends to fulfill the requirement. Legibility, clarity, and coherence are very important. Provide as specifically as possible the actual methodology you would use for accomplishing and satisfying the requirements. The Offeror shall assume that the Government has no prior knowledge of its capabilities, facilities and experience, and will base the evaluation on the information presented in the Offeror’s proposal.

4.0 Specific Proposal Instructions. To assure timely and equitable evaluation of the proposal, the Offeror must follow the instructions contained herein. The proposal must be complete, stand-alone, and respond directly to the requirements of this solicitation. The response shall consist of two (2) separate parts:

Volume I – Contracting & Pricing Volume II – Technical

4.1 Volume I – Contracting & Pricing. The Offeror's proposal shall include a signed copy of the solicitation, and signed copy of any issued amendments. Complete all contract clause fill-ins if applicable. The "original" shall be clearly marked under separate cover.

4.1.1 Instructions. The CO has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the CO will review this determination and if, in the CO’s opinion, adequate price competition exists no additional cost information will be requested.

However, if at any time during this competition the CO determines that adequate price competition no longer exists offerors may be required to submit other than certified cost or pricing data to the extent necessary for the CO to determine the reasonableness of the price.

4.1.2. Each Offeror shall submit a contracting & pricing volume IAW the format below.

Tab 1: Solicitation. A signed copy of the SF 1449 from an individual legally authorized to bind the offeror, and completed blocks 12, 17, 26 and 30; in doing so, the Offeror accedes to the contract terms and conditions as written in the solicitation with attachments. In the event that any amendments (SF

30) to the solicitation are issued, a signed copy of each amendment should be placed before the solicitation in order starting with the most recent amendment issued.

Tab 2: Schedule of Supplies/Services. The Offeror shall complete the Schedule of Supplies/Services of the RFP and the electronic Pricing Schedule spreadsheet and submit within Volume I. A unit price shall be proposed and inserted for each Firm Fixed Price (FFP) Contract Line Item Number (CLIN) for each performance period and shall be rounded up to two decimal places. The extended amount must equal the unit price multiplied by the number/quantity of units. The proposed prices shall be based on the Offeror’s own approach and the Government’s Performance Work Statement (PWS) requirements as set forth herein. Offerors who change the quantities stated in the solicitation will render the proposal ineligible for award.

The Offeror shall submit only pricing information that will be evaluated for award or become part of the resulting contract. Supply costs and associated General and Administrative (G&A) cost plus profit or fee, should be included in the unit price for each task listed in the Price List. Wages will be subject to SCA/CBA increases over the contract life.

Tab 3: Representations and Certifications. Complete the necessary fill-ins, certifications, and provisions. The offeror shall complete only paragraph (b) of the provision FAR 52.212-3 if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site. If the offeror has not completed the annual representations and certifications electronically, the offeror shall complete only paragraphs (c) through (p) of the provision FAR 52.212-3 and return it along with the proposal.

Tab 4: Cognizant SBA Office. Provide the point of contact and information of the Cognizant SBA District Office where the approved business plan is on file.

Tab 5: Financial Disclosure Release Statement. Provide a release statement authorizing the Government to request information from current financial institutions or lenders must be submitted on official letterhead. In addition to this authorization, the offeror should include the financial institution or lender’s address, and a point of contact including email and phone number to be contacted with the authorization.

Tab 6: Teaming Agreement. All Team Members shall have a signed Teaming Arrangement (TA) or Letter of Intent (LOI), and provide a copy in this tab. To be valid under this solicitation, a Teaming Arrangement (TA) or Letter of Intent (LOI) must commit the business entities to performance under this contract, should it be awarded to the Offeror.

(a) Any business entity without a TA or LOI with the Offeror is NOT considered as part of the “team” and will not be evaluated as such.

(b) Mentor-Protégé (M-P) is a relationship and not a business entity. M-Ps require formal TAs or

LOIs to qualify for consideration as a Team Member.

(c) A Joint Venture (JV) will be considered a sole business entity. Signed JV documentation must be provided in Volume I, Contracting.

(d) The proposal shall present a complete, coherent presentation of the Team’s ability as applicable.

Tab 7: Continuation of Essential Contractor Services Plan. Provide a written plan in accordance with DFARS 252.237-7023 describing continuation of essential services in the event of crisis situations, emergency, or extraordinary operation requirements.

4.2 Volume II - Technical Proposal. Each Offeror shall submit a technical volume with its proposal IAW the format below. Offerors are cautioned that the Government will only use data provided by each Offeror in this volume in the technical evaluation. By your proposal submission, you are representing that you will perform all the requirements specified in the solicitation. It is not necessary or desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

Tab 1: Technical Factors and Sub factors. All the requirements specified in the solicitation are mandatory. The contractor shall address the proposed approach to meeting the minimum performance or capability requirements of each technical Sub factor. The responses will be evaluated against FAR 52.212-2, Evaluation Factors. Marketing presentations are not wanted and will not be evaluated. Hard and compelling evidence of capabilities is required to receive credit for evaluation factors. Legibility, clarity, and coherence are very important. Offerors are strongly encouraged to provide as specifically as possible, the actual methodology to be used for accomplishing and satisfying the requirements.

(A) Factor # 1 – Management Plan The offeror shall submit a management plan that illustrates the corporate philosophy and management approach to demonstrate evidence of sound organization, appropriate manning mix and qualifications proposed, and performance management processes to successfully accomplish tasks delineated in the PWS. The plan should provide evidence of knowledge and capability delivering janitorial services as defined in the solicitation. At a minimum, the plan should:

i. Demonstrate a business approach for structuring, staffing (to include a proposed manning mix of personnel), retaining personnel, and utilization of key personnel to plan, control, and direct the labor force to meet the requirements of the PWS. The approach shall include an organizational chart with definition of roles and responsibilities of key operating personnel and staffing levels depicting various job classifications (including supervision).

ii. Provide mitigating strategies and processes designed to prevent and proactively identify and forecast potential risks that could have an adverse impact to schedule or performance.

iii. Identify phase-in activities (to include a timeline with rationale addressing the start and completion of staffing, training, and equipment/supplies acquisition) designed to provide seamless continuity of services without interruption or degradation of services by contract start date.

(B) Factor # 2 -- Quality Control Plan:

The offeror shall provide a “quality control plan” (QCP) with a complete written system for identifying and correcting deficiencies. At a minimum, the plan should specifically address contract requirements and location(s) listed and provide the following:

i. Address responsibilities for oversight of the QCP, functions associated with such oversight, and specify authority to coordinate with the COR and CO.

ii. Describe the methodology to monitor deficiencies/complaints in relation to the performance standards. Describe the approach to inform employees of validated deficiencies/complaints, and a process to ensure that the deficiencies/complaints are corrected.

iii. Provide sample inspection forms, records, reports, and any other internal quality control methods.

Addendum to 52.212-1(c), Period for Acceptance of Offers. The paragraph is tailored as follows: “The offeror agrees to hold the prices in its offer firm for 180 calendar days from the date specified for receipt of offers.”

Addendum to 52.212-1(d), Product Samples, is deleted in its entirety.

Addendum to 52.212-1(e), Multiple Offers, is deleted in its entirety.

Addendum to 52.212-1(g), Contract Award. The following sentence is added: “If the Contracting Officer determines discussions are to be conducted, a competitive range will be established.”

Addendum to 52.212-1(h), Multiple Awards, is deleted in its entirety.

(End of Addenda)

Addendum to FAR 52.212-2 Evaluation – Commercial Items

Addendum to 52.212-2(a): Paragraph (a) is tailored as follows:

(a) Basis for Contract Award. The Government intends to award one contract for this competitive 8(a) Small Business Set-Aside service acquisition. Award will be made to the technically acceptable Offeror with lowest evaluated price who is deemed responsible in accordance with FAR 9.104 and whose proposal conforms to the solicitation requirements. The solicitation requirements include all stated terms, conditions, representations, certifications, and all other information required by this solicitation. Unless specifically identified in your proposal, by submission of its offer, the Offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications and technical requirements, in addition to those identified as evaluation factors or sub factors. Failure to meet a requirement may result in a proposal being determined ineligible for award.

This contract will be awarded as Firm Fixed Price (FFP) Indefinite Delivery/Indefinite Quantity (IDIQ) in which the Government will utilize the Lowest Price Technically Acceptable (LPTA) source selection procedures in accordance with FAR.15.101-2. Technical tradeoffs will not be made and no additional credit will be given for exceeding acceptability.

It is the Government’s intent to evaluate proposals and award contracts without discussions with Offerors (except clarifications as described in FAR 15.306(a)). Therefore, the Offeror's initial proposal should contain the Offeror's best terms from a price, and technical standpoint. However, the Government reserves the right to conduct discussions if the Contracting Officer (CO) later determines them to be necessary.

1.0 Evaluation Process. Offers will be ranked from lowest to highest based on initial assessment of Total Evaluated Price (TEP), followed by a full evaluation of technical acceptability of at minimum the lowest three TEP proposals. If the Government receives three (3) or fewer initial proposals all proposals will be evaluated for Technical Acceptability. A price analysis will be conducted on the lowest priced technically acceptable proposal to determine price reasonableness. Award will be made to the lowest TEP proposal meeting the technical acceptability standards (contingent contractor’s responsibility determination). If award is to be made without discussion the evaluation factors and process to be used is listed below.

1.1 Evaluation Factors. In evaluating proposals, the Government will select the proposal that is most advantageous to the Government. To arrive at a decision, each offer will be assessed in accordance with the following evaluation factors for the contract:

Factor 1: Price Factor 2: Technical

1.1.1 Price Evaluation. Evaluations will be completed by multiplying the Offeror’s unit price by the estimated quantity. An offeror’ s proposed TEP will be determined by multiplying the estimated quantities identified in the Schedule of Supplies/Services by the proposed unit price for each CLIN. The extended amounts for each CLIN will then be totaled to obtain the estimated total for each performance period. The TEP consists of all periods of performance. The estimated total for each period of performance will added together to obtain the TEP.

The contract will include FAR Clause 52.217-8, Option to Extend Services, with the potential to extend the contract an additional 6 months beyond the awarded contract performance period. The price for that period will be determined based on the unit prices proposed for the current period of performance and will be evaluated at time of award. In the event the Government requires continued performance, the Government's evaluation of prices proposed will be considered fair and reasonable as applied to an extension of services. Should an extension of services be required rates will be adjusted only as result of revisions to applicable prevailing Department of Labor wage rates.

1.1.2 Technical Evaluation. If the Government receives three (3) or fewer initial proposals all proposals will be evaluated for Technical Acceptability. If the Government receives three (3) or more initial proposals the Government will only select the three (3) lowest priced proposals and then evaluate them for Technical Acceptability. The Government reserves the right to evaluate additional proposals for technical acceptability if in the Government’s best interest. If additional proposals are evaluated for technical acceptability they will be selected in the order of total evaluated price.

1.1.3 Acceptability Ratings. The evaluation factors listed below will be evaluated and receive one of the following ratings:

(i) Acceptable – The proposal clearly meets the minimum requirements of the solicitation.

(ii) Unacceptable – The proposal does not clearly meet the minimum requirements of the solicitation.

1.1.4 Evaluation of Factors. Offerors are advised that their initial submission should be their best effort. Only technically acceptable proposals, either initially or as a result of discussions, are eligible for award. If award is made without discussions, proposal revisions will not be permitted. The Government will evaluate the proposals selected above for technical acceptability on an Acceptable/Unacceptable basis. For the technical proposal to be rated as “Acceptable”, all technical factors and sub factors must be rated acceptable. If any technical factor or sub factor is rated “Unacceptable” the overall proposal will be rated as “Unacceptable”.

(A) Factor # 1 – Management Plan Standard: The offeror shall submit a management plan that illustrates the corporate philosophy and management approach to demonstrate evidence of sound organization, appropriate manning mix and qualifications proposed, and performance management processes to successfully accomplish tasks delineated in the PWS. The plan should provide evidence of knowledge and capability delivering janitorial services as defined in the solicitation. At a minimum, the plan should:

i. Demonstrate a business approach for structuring, staffing (to include a proposed manning mix of personnel), retaining personnel, and utilization of key personnel to plan, control, and direct the labor force to meet the requirements of the PWS. The approach shall include an organizational chart with definition of roles and responsibilities of key operating personnel and staffing levels depicting various job classifications (including supervision).

ii. Provide mitigating strategies and processes designed to prevent and proactively identify and forecast potential risks that could have an adverse impact to schedule or performance.

iii. Identify phase-in activities (to include a timeline with rationale addressing the start and completion of staffing, training, and equipment/supplies acquisition) designed to provide seamless continuity of services without interruption or degradation of services by contract start date.

The standard has been met when: The offeror adequately demonstrates a sound, comprehensive, realistic, effective, and efficient management approach to provide and manage the appropriate workforce to achieve consistent, efficient, and uniterrupted operations in accordance with the requirements of the

PWS.

(B) Factor # 2 -- Quality Control Plan:

Standard: The offeror shall provide a “quality control plan” (QCP) with a complete written system for identifying and correcting deficiencies and degradation in the quality of services before the level of performance becomes unacceptable. At a minimum, the plan should specifically address contract requirements and location(s) listed and provide the following:

i. The plan shall address responsibilities for oversight of the QCP, functions associated with such oversight, and specify authority to coordinate with the COR and CO.

ii. Describe the methodology to monitor service deficiencies/complaints in relation to the performance standards, approach to inform employees of identified deficiencies/complaints, and a process to ensure that the deficiencies/complaints are corrected and eradicated.

iii. Provide sample inspection forms, records, reports, and any other internal quality control methods.

The standard has been met when: The offeror adequately demonstrates a sound, comprehensive, realistic, effective, and efficient quality control approach to correct deficiencies and degradation of services to achieve consistent, efficient, and acceptable performance service levels in accordance with the requirements of the PWS. The strategies outlined in the plan are realistic to minimize the effects of defeciencies/complaints and designed to efficiently and effectively correct and prevent reocurrence.

2.0 The Government will conduct a complete Price Analysis on the lowest priced technically acceptable offer using one or more of the techniques defined in FAR 15.404-1, to determine if it is reasonable and balanced. Unbalanced pricing exists when, despite an acceptable TEP, the price of one or more contract line items or sub line items appears to be significantly overstated or understated as indicated by the application of price analysis techniques. An offeror’s proposal may be rejected if the Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government.

2.1 If discussions are to be conducted, the Government will establish a competitive range based on the ratings of each proposal against all evaluation criteria in the solicitation. The competitive range will consist of the most highly rated offerors based on evaluation of all offers against all factors. The Government reserves the right to further limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals. Prior to the establishment of the competitive range, and after the decision to conduct discussions has been made, the Government may enter into limited communications with offerors whose inclusion or exclusion from the competitive range is uncertain. These communications are limited in accordance with FAR 15.306(b)(1). The Government will only enter discussions with those offerors determined to be in the competitive range.

At the conclusion of discussions, each offeror still within the competitive range shall be given an opportunity to submit a Final Proposal Revision (FPR) by a common cutoff date and time as established by the contracting officer. If, after discussions have begun the Government determines that an offeror’s proposal should no longer be included in the competitive range, the proposal will be eliminated from consideration for award. This may occur at any time even if all material issues have not been discussed or if the offeror has not yet been afforded the opportunity to submit a proposal revision. Written notice of exclusion from the competitive range will be provided to unsuccessful offerors.

(End of Addendum)

(End of Summary of Changes)