PostedPre-solBriefingPart2of3.ppt
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- SATOC Federal contract opportunity
- Solicitation number
- FA3002-06-R-0001
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I n t e g r i t y - S e r v i c e - E x c e l l e n c e Headquarters U.S. Air Force
Acquisition Strategy and Draft RFP Discussion
Mrs. Susan Gill
AETC CONS/LGCK
Acquisition Strategy The SATOC acquisition strategy is undergoing internal reviews and approvals. Be advised, the strategy could change prior to issuance of the RFP. If the strategy is altered significantly, you’ll be advised and information will be posted to the SATOC website and Fedbizops prior to publishing the final RFP.
| Program Ceiling $10 B |
| Based on budget forecasts |
| Unpredictable world events (Rita, Katrina, Iraq) |
| Other federal agencies allowed to use |
| Full Trade-Off Source Selection Procedures |
| Approximately 15-20 awards |
| Up to five 8(a) Set Aside |
| Up to one Service Disabled Veteran Owned Small Business Set Aside |
| Up to one HUBZone Small business Set Aside |
| Period of Performance |
| Ordering Period: 5 years plus 5 one-year options |
| Max Performance completion: 48 months thereafter |
| TO will specify period of performance |
Award by Jul 06
We intend to award without discussions
Number of Contracts
| Approximately 15-20 contracts to be awarded |
| Full and Open |
| Large business and Small business automatically evaluated |
| 8(a), HUBZone, SDVOSB can elect to compete but must identify their intent to compete |
| Competitive Set Asides |
| Up to five 8(a) awards |
| Up to one HUBZone award |
| Up to one Service Disabled Veteran Owned Small Business award |
| Offerors with certifications in multiple small business categories can compete in applicable categories, but must identify their intent to compete |
Choice of Competition
| Offerors must identify the choice of Competition via Attachment L-1 |
| Full and Open Competition |
| 8(a) Set-Aside Competition |
| HUBZone Small Business Set-Aside Competition |
| Service Disabled Veteran Owned Small Business Set-Aside Competition |
| Total number of awards will be based on the quality and quantity of proposals received |
Contract Specifics
| Contract Types |
| Firm Fixed Price (FFP) |
| Cost Plus Fixed Fee (CPFF) |
| NAFI CLINS for both types |
| Indefinite Delivery-Indefinite Quantity |
| Multiple Awards |
| Contractual Minimum Guarantee, Initial TO $2,500.00 |
| SATOC Contractor School (SOW, Atch L-2) |
| Minimum TO size will be $20,000.00 |
| Historical CONUS Average TO Size $ 730,000.00 |
| Historical Min/Max TO $62K - $6.4M |
| Maximum TO size will be $50 Million |
Teaming
| Prime Contractors |
| Fully responsible for contract performance and submittals |
| Shall identify teaming partners |
| Each team partner must have TA/LOI provided in Vol 1, Contracting |
| Subcontractors without a TA/LOI will not be considered or evaluated as part of the team |
| Team members will be written into the contract, reference H013, Teaming Arrangements |
| CO must approve any deviation from teaming arrangement |
| Prime can only be awarded one contract as a prime or as part of a Joint Venture |
Bonding
| FAR 28.102-3 – Performance and Payment Bonds required for construction contracts greater than $100,000 |
| 52.228-15 Performance and Payment Bonds, Construction |
| Exceptions |
| DFARS 228.102 |
| Waives performance and payments bonds for cost-reimbursable contracts however, |
| Prime must obtain from each of its construction subcontractors performance and payments bonds for construction subcontracts greater than $100,000 in accordance with DFARS 228.102-1. |
Bonding
| Miller Act allows CO to waive requirement for performance and payment bonds for any construction contract greater than $100,000 for work in a foreign country |
| Will be determined at TO level |
Terms/Conditions
| H016, Performance Agreement |
| Contractor agrees work will be performed in any location where AFCESA customers have needs; including remote, austere and hostile environments or, |
| Contractor agrees work will be performed in any location where AFCESA customers have needs, but will not work in hostile environments |
| Be sure to complete and include in Vol 1, Contracting |
| H015 – Key Personnel proposed are written into the contract |
| Program Manager, Program QA/QC Manager, Program Construction Manager and Program Health and Safety Manager |
| ACO and PM notified of changes 10 days in advance and gov’t reserves the right to reject proposed change |
| H038, Status of Forces Agreements – |
| Incorporated at Task Order level |
Fair Opportunity
| H032 Fair Opportunity |
| Each order >$2,500, each awardee provided a fair opportunity and is considered |
| Exception: Urgency, highly specialized capability, logical follow-on or satisfying a minimum guarantee |
| Gov’t will first evaluate data already previously obtained |
| Original proposal data |
| Past performance |
| Awardees capabilities regarding functional or technical aspects of requirement |
| Other factors determined by CO |
| Gov’t may request additional data |
Fair Opportunity
| After proposals requested and received |
| Integrated evaluation will be conducted |
| Past Performance |
| Technical and/or managerial expertise |
| Cost/price |
| Capacity |
| Small Business Subcontracting Participation |
| Other factors added by CO |
Pre-Award Reviews Offeror’s without an approved accounting system should request a review through the SATOC website or by contacting the CO
All offerors and teaming partners performing more than 20% or more of the work – register on SATOC website for Financial Review
Schedule Milestone Dates (dates are approximate and subject to change without notice)
| RFP Release 15 Dec 05 |
| Past Performance Information 30 Jan 06 |
| Due Government | |
| Proposals Due | 15 Feb 06 |
| Awards Jul 06 |
Headquarters U.S. Air Force
Scope of Work and Evaluation Criteria
Mr. Frank Simas, P.E.
Chief, S/R&M Pavements Division
SOW Overview Work Classification
| S/R&M Requirements |
| Programs |
| Approvals |
Construction Requirements
Delivery Types
Work Classification Three general categories:
Maintain
Repair
Construct
Work Classification describes the nature of work to be accomplished on facilities and infrastructure.
Maintain / Sustainment
| Work required to preserve real property systems or components and prevent premature failure or wearing out of the same. Includes work to prevent and arrest component deterioration, as well as landscaping or planting work which is not capitalized. |
| Protective Coatings (Paint) |
| Landscaping |
| Cathodic Protection |
| Fog/Chip Seal or Pothole repair |
Source: AFI 32-1032
Repair / Restoration
| Work to restore real property systems or components to such condition that they may effectively be used for their designated functional purposes. …Need not have failed to permit a repair project. |
| Repair by replacement |
| Rectify Code Deficiencies |
| All Interior Rearrangements (including load-bearing members) |
| Utility Modifications for Current Usage |
| Installation of Mezzanines |
| Replacement of roofs, utility systems, pvmts |
| Force Protection |
Construct / Modernization
| To build, develop, convert, or extend real property systems or components |
| Creating new or enlarging (volume or footprint) |
| Facility Replacement |
| Conversion (change in functional use) |
| Installing Air Conditioning |
| Relocating Facilities |
| Upgrading surface of unpaved transportation systems |
| Repair that entails complete replacement of vertical section of building AND includes a substantial portion of its foundation |
Air Force Programs
Plan Identify Rqmts Develop Scope Develop Cost Economic Analysis
Maint Repair Const
P-341 Classify Work Select Program Avenue O&M
MILCON
NAF
MFH
Execution Vehicles
Determine Fund Source
APF
NAF
Validate
SATOC
HERC
Multi
DBP03
Approval Authorities
$5 M $750K
SAF/IEI
Const
MAJCOM
Congress/MILCON Const Rpr Maint
MAJCOM
Congress $7.5 M Install/CC
S/R&M Requirements Outlook
| FY 07-11 FYDP for Restoration and Modernization |
| Approximately $4B |
Sustainment is much larger however primarily locally executed
| Defense Energy Support Center |
| $80 - $250M year estimated |
| Contingency / Disaster Response |
| Unpredictable |
SATOC Construction Requirements SATOC is a construction contract
| A Project Management Plan (PMP) is required for all task orders |
| WBS |
| Quality Control and Health/Safety Plan |
| Project Schedule |
| Additional requirements are listed in the SOW |
Construction Management and Documentation
| Site security and safety |
| Remote, Austere, and Hostile Locations Possible |
Delivery Types
| Turn – key |
| Manage/coordinate all facility delivery activities |
| Design Build / Design Build Plus |
| Professional AE services and CD assist |
| Concept Work Plan / Implementation Work Plan |
| SATOC contractor not AE of Record |
Traditional Construction
Maintenance activities
Mission Capability Evaluation Criteria
1.1 Resources
1.2 Management Approach
1.3 Sample Task Order
1.4 Small Business Participation
Sub-factors 1.1 and 1.2 are equally important. Sub-factor 1.3 is less important than 1.1 and 1.2. Sub-factor 1.4 is less important than 1.3
Sub-Factor 1.1 - Resources Key Personnel
Prime Resources
Team Resources
Geographically Dispersed
Remote, Austere, and Hostile capabilities
Bonding Capacity
Key Personnel
| Program Manager |
| Technical bachelor’s degree |
| Program Management Experience |
| 10 years minimum |
| 7 years minimum in construction |
| 4 years minimum in DoD construction |
| Professional registration requirement removed |
Will be evaluated using resumes and organizational chart
Desirables: None
| Program Construction Manager |
| Bachelor’s degree requirement to be removed |
| Construction Management Experience |
| 10 years minimum construction experience |
| 5 years minimum in construction management |
| 4 years minimum in DoD construction |
Will be evaluated using resumes and organizational chart
Desirables: Bachelor’s degree
> 15 years construction experience
| Program QA/QC Manager |
| Bachelor’s degree in technical field |
| 8 years of additional experience can substitute |
| QA/QC Experience |
| 10 years minimum construction experience |
| 5 years minimum in construction QA/QC |
Will be evaluated using resumes and organizational chart
Desirables: > 15 years construction experience
| Program Health and Safety Manager |
| Bachelor’s degree in relevant field |
| 8 years of additional relevant experience can substitute |
| Health and Safety Experience |
| 10 years minimum construction experience |
| 5 years minimum in construction health and safety |
Will be evaluated using resumes and organizational chart
Desirables: none
Bonding Capacity Revised per Industry Feedback
Letter from surety on surety letterhead
| Minimum Bonding Requirements (excess): | |||
| Full and open competition: | $25M | ||
| 8(A) set asides: | $10M | ||
| Hubzone: | $10M | ||
| SDVOSB: | $10M |
Desirable: Demonstrate capacity above minimum
| Team management |
| CONUS and OCONUS |
| Geographically Dispersed TOs |
Processes to manage QA/QC and Health/Safety
Processes for Cost, Schedule, and Quality management
Evaluated using descriptions provided by offeror
Desirables: Prime using own resources to manage
Sub-Factor 1.2 – Management Approach
Sub-Factor 1.3 - Sample Task Order
| Statement of Work |
| New construction – approx 3000 sf facility |
| General concept provided |
| Location: 250 miles from local office assumed |
Project Management Plan
| Proposal – reasonable estimates |
| Direct material, labor, equipment costs provided |
| No need for sub-contract quotes |
Implementation Work Plan
Desirables: None
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Colonel Gus G. Elliott, Jr. Commander, HQ AFCESA
Commander’s Call
GOOD MORNING OR GOOD AFTERNOON, I AM MR. BRIAN LALLY, EXECUTIVE DIRETOR OF HQ AIR FORCE CIVIL ENGINEER SUPPORT AGENCY AT TYNDALL AFB FL.
Briefing Subjects
AF CE Awards Presentation
Unit Compliance Inspection
O&M Sustainment, Restoration & Modernization (SRM) Update
Reach-Back & Call Center Operations
AFCESA CARE Banquet
Civilian Personnel Update
Space Utilization Update
Unit Compliance Inspection
Schedule
Dates/Timeline
Purpose
Areas of Inspection
Monday –
Tuesday –
Wednesday –
Thursday –
Friday --
4 – 8 April
Mon- Friday, 0800-1600??
AFCESA O&M SRM Program
Funding
Transfer SRM to AFCESA
Milestones
OPR: Myron Anderson DSN 523-6470
Supports Back-to-Bases Vision
O&M SRM identified as overlap and shortfall of
FOAs
Aligns more closely w/AFCESA roles and missions
Perfect fit with our subject matter technical experts
Feedback from SRM and POL work, will improve engineering criteria, standards and specifications
Goal: Sustain contractor staffing with 2.5% payment charge to customer
Day-to-Day Construction Management and Inspection = % negotiated
Initiated AFCESA SRM staffing based on $150M workload estimate
DESC will fund 4.5% management fee for POL projects
1 Oct 04
1 Oct 05
Current Projects
MAJCOM
ACC
AMC
AFSOC
AFMC
# Projects
Value (K)
$ 979.4
$ 3,000.0
$ 3,100.0
$ 980.0
Total - $8.1M
AFRC - Youngstown AFRS Tank Repair Project
In Project Development- Cost: $500K+
Initial Operational Capability
Partial staff in place
Use of AFCESA & AFCEE contracts
Does not include overseas MAJCOMs
Full Operational Capability
Full staff in place
AFCESA SRM Full Worldwide Support
Innovation and Expertise
Innovative cost and project tracking software
SRM PMs have direct access to the AF Subject Matter Experts (SME) in the following areas:
Electrical Systems
Roofs
AT/FP
Water/Waste Water Systems
Pavements
Cathodic Protection/Protective Coatings
Fire/Life Safety Engineering
POL Systems
HVAC
Agronomy/ Pest Management
PACES
Lightning Protection/Grounding
Controls
Small Arms Ranges
AFCESA will use the powerful Soloman software to help manage/track essentially all aspects of the SRM program. SME list is typical and may not be all inclusive of the kinds and depth of expertise AFCESA brings to the SRM table.
Contracts Available
Full Architect/Engineering Services and Construction
4P A-E (WORLDWIDE PLANING PROGRAMMING AND DESIGN)
30 Primes
ECOS (ENVIRONMENTAL CONSTRUCTION AND OPERATIONS & SERVICES)
7 Primes
WERC (WORLDWIDE ENVIRONMENTAL RESTORATION & CONSTRUCTION)
27 Primes
AE45PC (MILITARY FAMILY HOUSING A-E)
7 Primes
DBP03 (DESIGN BUILD PLUS 03)
6 Primes
4pae – traditional design services including title 2 ceiling 1.1B-2.75B
ECOS – construction repair force protection and demo. Ordnance removal and disposal energy management and GIS
WERC – construction and engineering services incl. Demo repair emergency response operation and maintenance
AE45PC – design – value engineering condition studies renderings inspection studies pubs guides handbooks
DBP03 – design build
Contacts
CEI Four Divisions
POL/Fuels (CEIF)
Pat Mumme DSN 523-6361
Pavements (CEIP)
Jim Greene DSN 523-6334
Utilities (CEIU)
Mike Giniger DSN 523-6520
Vertical (CEIV)
Norm Fowler DSN 523-6345
This Directorate is divided into four divisions according to work type. Call any one of them for quick answers on how to use our services.
We cost less than anyone else other than your own staff. All POL and Fuels projects are centrally funded from the Defense Energy Support Center (DESC) while all other services cost 2.5% to cover AFCESA’s staffing costs. The team comes to you with the experts to implement your SRM program quickly in a quality manner.
AFCESA Contracting Support
AFCESA Support Flight
SRM/POL
Contract Negotiator
GS-12 (1)
AETC/CONS
1 PCO
1 Attorney
1 Reviewer - Cost/Price Analyst
AFCAP
All Tasks prioritized by and flow through AFCESA Task Leads
AFCESA Task Leaders
SRM/POL/Agency Support Team Lead
GS-13 (1)
Contract Negotiator
GS-12 (1)
Contract Negotiator
GS-12 (1)
Contract Negotiator
GS-12 (1)
Contract Negotiator
GS-12 (1)
Contract Negotiator
GS-12 (1)
Contract Specialist
GS-11 (1)
Contract Specialist
GS-11 (1)
AFCAP
Team Lead
GS-13 (AFCAP Variance Position)
Contract Negotiator
GS-12 (1)
Contract Negotiator
GS-12 (1)
Contract Negotiator
GS-12 (1)
Contract Negotiator
GS-12 (1)
Contract Negotiator
GS-12 (1)
Contract Negotiator
GS-12 (1)
AFCESA Task Lead
Current Inbound Staff
Future Projected Staff (#s TBD by workload)
HQ AFCESA/CC
Business Operations Support Directorate
AFCESA Support Flight Chief
GS-14 (AFCAP Variance Position)
Bold Boxes Rep.
18 Permanent Gov’t
Positions Added to AETC UMD
AFCESA Reach-Back & Call Center Support
Provide AFCESA customers streamlined, multi-tiered access to the technical and professional knowledge produced by AFCESA experts.
OPR: Mr. Kurt Bergman, DSN 523-6679
AFCESA Reach Back Center (ARBC)
Capture data from deployed locations/teams
Centralized master deployment library
Site data, joint concepts, lessons learned, and observations
Compliment existing Geo-Initiatives
Create a worldwide peer-to-peer network for expeditionary engineering
Contingency Engineering Support
Portal
Milestones
Provide access to AFCESA experts and knowledge
Via various technologies (forums, phones, email, chat)
Centralized service desk for all support
Information requests tracked from creation to resolution
The right information at the right time
1 Dec 04
1 Mar 05
1 Oct 05
Reach Back Center IOC
“Normal” duty hours
2 Moderators
Expertise Yellow Pages
Centralized contact center
ASK Program FOC
KM processes normalized
K-Map/Database in place
Contingency Engineering Support Site IOC
Contingency support forum
Library - Customer Templates, Flow-charts
The vision for ASK is to create a performance based support environment with the tools and business processes necessary for AFCESA personnel, teams, customers, and communities of practice (CoP) to optimize the effective application of knowledge to assist USAF Civil Engineers with their missions, goals and operational objectives worldwide.
The first year development and deployment of the AFCESA Searchable Knowledge System is focused at putting more validated and actionable information at the disposal of the AF CE career field. This will be accomplished through the creation of the following:
- AFCESA CE Expertise Yellow Pages: A detailed expertise finder for AFCESA SME and a methodology for contacting them
- Centralized AFCESA bulletin board, news letter, calendars, resource scheduling capabilities and virtual online project environments.
- Deployment of a centralized Call Center AFCESA Service desk to provide a single contact point for data requests. Service center will be accessible through various technologies (Internet, Forums, Telephone)
- Deployment of a matured CESS and associated CoPs to put a greater quantity of validated contingency related data and information. Become the repository for AF Contingency Engineering Lessons Learned, deployment data and related information.
What does the “Compliment Existing Geo-Initiatives” mean? ASK program will compliment those on-going efforts (if not already created) on Geo-initiatives such as GEO-Reach, GEO-Base, and GEO-Best, and etc. Basically ASK would not duplicate the same efforts that are already created by these where it can be easily linked to those sites.
AFCEA CARE Banquet
The Commander's Annual Recognition for Excellence Banquet was established to recognize AFCESA's superior performers
When
End of April or 1st Wk of May (TBD)
CEMIRT Facility (TBD)
Recognition Categories
Civilians
Military
Contractors
Special Ind. Unit Spirit Awds
How
Lunchtime event
1200-End of Duty
Family members are invited
Theme—”Excellence in Combat Support”
Games, activities, etc..
Civilian Personnel Update
PURPOSE
Who?
What?
When?
Space Utilization Update
Objectives
Timeline
Current Requirement
New Requirements
Recommended Apportment
27 CEB
57 CEO
CEX
AFCAP
1 CEX (Guardian)
CEX
CE0
1 CEO
Short 30 CEX
1 CEB graphics (in office)
1 CES
3 Knowledge Management in library
1 CE0
CES
CEB
CEX
35 CEI
CEB
CEB
CEX
CE0
Call Center
Puts CEI in one spot but breaks up CEB more. Put contracting far from CEO
This concludes the mission briefing. Are there any questions?
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