Bldg 104 Questions and Answers.pdf

Upgrade Emergency Power System B104

FA282322R0014

Question No. Reference Question Response

Will the government be able to provide the Building 104 asbuilts or RFP drawings showing the layout of the building? As-Built Drawings will be posted in SAM.gov.

2 It states in the Section L attachment in paragraph 1.3 the proposal should be submitted using PIEE, but in section

2.1 it says via DoD SAFE. Please confirm which platform should be used to submit our proposal.

Proposals will be submitted via DoD Safe.

Please provide existing electrical drawings of Building 104 along with any applicable existing drawings the electrical system is connected. (Panel schedules, one-lines, locations of panels, etc.)

As-Built Drawings will be posted in SAM.gov.

4 Weights of the existing 175 KW and 100 KW emergency generators?

In accordance with paragraph 1.1 of the Statement of Work (SOW), the EOR is responsible for providing all required design effort required to upgrade Bldg. 104 as referenced by this project.

Weight of the existing underground diesel fuel storage tank? a. Does this tank currently have diesel in it? If so, is it the contractor’s responsibility to remove the existing diesel prior to removal?

Removal cost wise, assume the tank has fuel in it; however, for bidding purposes assume the salvage value of the fuel is zero dollars.

a. Removal cost wise, assume the tank has fuel in it; however, for bidding purposes assume the salvage value of the fuel is zero dollars.

6 How deep underground is the existing fuel storage tank? (Natural ground to bottom of tank) In accordance with paragraph 1.1 of the Statement of Work (SOW), the EOR is responsible for providing all required design effort required to upgrade Bldg. 104 as referenced by this project.

Please provide existing fuel piping and fuel tank location drawings along with applicable civil/structural drawings related to the existing fuel storage tank

In accordance with paragraph 1.1 of the Statement of Work (SOW), the EOR is responsible for providing all required design effort required to upgrade Bldg. 104 as referenced by this project.

Are there civil/structural/piping design requirements relating to the removal of the existing fuel tank and installation of new 1,000-gallon above ground tank? a. If there are civil/structural/piping design requirements, will a civil engineered and stamped drawing set need to be provided?

Remove piping between the underground fuel tank and Bldg. 104.

a. In accordance with paragraph 1.1 of the Statement of Work (SOW), the EOR is responsible for providing all required design effort required to upgrade Bldg. 104 as referenced by this project.

9 Statement of Work

Per the Statement of Work Attachment 1, Part 1 general, Par. 3.1 this paragraph states “DESIGN-CONSTRUCTION:

The Design-Engineer shall be responsible for contacting the 796 CES/CEOCD Drafting Section (located in Building

634) to obtain copies of any available As-Built drawings that they wish to obtain.” We have contacted 796 CES/CEOCD and was told that we could not obtain these documents direct from them that we would be required to obtain the Asbuilts through the Contracting Officer for this bid project. We are requesting that the asbuilts and/or existing building drawings for Building 104 be provided for the purpose of estimating this design build bid project.

As-Built Drawings will be posted in SAM.gov.

10 Are there any existing drawing of the facility that can be provided to us? As-Built Drawings will be posted in SAM.gov.

During the replacement of electrical equipment, there will be a shutdown of the facility, is there a phasing plan and/or sequence on the replacement of electrical equipment for how long are we allowed to shut down the facility?

Outages shall be limited to weekends and shall require approval by the contracting officer four weeks in advance of any requested outage.

12 Will the facility/building 104 be operational during the entire construction period? Yes 13 Please provide existing drawings and/or as-built drawings of the electrical system of building 104. As-Built Drawings will be posted in SAM.gov.

14 Please provide existing drawings and/or as-built drawing of the underground tank and its connection. As-Built Drawings will be posted in SAM.gov.

15 Please advise when will shutdown of building 104 be permitted and for how long.

Outages shall be limited to weekends and shall require approval by the contracting officer four weeks in advance of any requested outage.

Do we need to provide temporary power to facility/building 104 while each piece of electrical equipment is being replaced?

No. However, Outages shall be limited to weekends and shall require approval by the contracting officer four weeks in advance of any requested outage.

17 Do we need to provide temporary transformers while existing transformer get replaced?

No. However, Outages shall be limited to weekends and shall require approval by the contracting officer four weeks in advance of any requested outage.

18 Please provide existing electrical one line diagram for building 104. As-Built Drawings will be posted in SAM.gov.

19 Please confirm that we’re removing two transformers and installing only one. Yes 20 Please confirm if existing ATS #1 and #2 are being replaced. They are to be replaced with one new ATS, size as required.

21 Please confirm if we are installing one or two new ATS. Provide one new ATS, size as required.

22 Please provide a concept drawings of what the new work should look. This will be the responsibility of the EOR.

23 Who is responsible for fueling the new 100 gallon storage tank? The contractor shall be responsible for filling the new 1,000 gallon storage tank with diesel fuel.

24 Provide drawing with dimensions for generator room. As-Built Drawings will be posted in SAM.gov.

25 How many new generator will be required? One 26 Please provide site visit sign in sheet. Sign in sheet provided as attachment in SAM.gov

27 Could the government provide a drawing showing the proposed location of the new above ground fuel tank? This will be the responsibility of the EOR.

28 Provide drawing showing location of existing generators. As-Built Drawings will be posted in SAM.gov.

29 Please provide a site plan of building 104 and surrounding areas. As-Built Drawings will be posted in SAM.gov.

30 Section L Can one individual serve as the Superintendent, Quality Control Manager and Site Safey & Health manager for this contract?

Yes

31 Can the government provide the size/dimensions of the existing underground diesel fuel storage tank? As-Built Drawings will be posted in SAM.gov.

32 Can the government please provide the desired location of the new 1,000 gallon above ground storage tank? This will be the responsibility of the EOR.

33 Can the government please provide any as-builts of the existing underground fuel storage tank and piping? As-Built Drawings will be posted in SAM.gov.

34 Please confirm there are no Hazardous Materials expected to be encountered on this project.

To the best of my knowledge there are no hazardous materials that are likely to be encountered on this project.

Please clarify if the contractor should carry cost to provide a focused Hazardous Materials survey of areas expected to be disturbed.

No

If the contractor should supply a focused Hazardous Materials survey, please clarify what Hazardous Materials should be tested for. Lead? Asbestos? Cadmium? Chromium?

N/A

Please confirm that the existing underground diesel fuel storage tank and fuel piping is not leaking. Shall the contractor carry any cost for soil remediations, or will this be deemed an unforeseen should the soils be contaminated?

This shall be deemed an unforeseen site condition should the soil prove to be contaminated.

38 Shall the contractor carry cost to test the soils around the tank for contamination? No

39 Statement of Work Attachment 1 SOW paragraph 3.1 g) calls out details of possible construction stoppage due to mission requirements. Please clarify the extent of delays expected.

This is an unknown that may or may not occur. Therefore, it is impossible to answer your question. Any answer given would just be a guess.

40 Statement of Work Attachment 1 SOW paragraph 12.1 calls out schedule requirements. Please confirm Microsoft Project is an acceptable software for the project schedule.

No, Microsoft Project software will not be allowed.

41 Statement of Work Attachment 1 SOW paragraph 13.3 under Drawing Preparation calls out to add Fire Suppression and Fire Alarm system designs to the BIM model. Please confirm no BIM modeling is required for this project. If it is, please confirm an existing BIM model of the building exists that will be provided to the contractor as an As-Build.

No BIM modeling is required for this project.

42 Statement of Work The final paragraph of the SOW, 6. Payment, calls out for 3% Retainage to be held on the project. Please confirm this to be accurate. Will all payment requests have 3% held, or can 3% of the total project costs be costed to the project completion activity?

Comply with the final paragraph of the SOW.

Solicitation Paragraph H-7 calls out for the contractor to dispose of all hazardous waste. Please clarify if any hazardous waste is expected to be encountered, outside of the underground diesel fuel tank and piping. Please confirm the contractor shall not assume the existing tank or piping is leaking.

No hazardous waste is expected to be encountered, outside of the underground diesel fuel tank and piping. The contractor shall assume the existing tank and piping are not leaking.

44 Please clarify if any Division 25 CyberSecurity requirements are applicable to this project scope. The answer is no.

45 Statement of Work Attachment 1 SOW paragraph 3.2 details each design submittal deliverable. Please confirm if design review meetings will be held in person or will remote meetings be allowed.

Assume the meetings will be held in person.

Before the start of the project is the contractor responsible for removing any fuel that remains in the underground storage tank?

Yes

Please confirm if any fencing/screen wall will be required around the fuel tank and the generator if it cannot be located inside the building.

No fencing or screening will be required.

48 What is the source of power for new 800A panel, MDP? It is your responsibility to provide all design and construction effort required by this project.

49 What is the existing load of panels DPTE, DPME &LA? It is your responsibility to provide all design and construction effort required by this project.

50 Can a single line drawing be provided of the existing system? As-Built Drawings will be posted in SAM.gov.

51 What panel are the mechanical room lighting circuits fed from? It is your responsibility to provide all design and construction effort required by this project.

What are the “….associated wiring and conduit not required by any existing electrical systems not being removed by this project.” Comply with the SOW as written

53 Can the Government provide the overall KW consumption for the building that is used on a monthly basis? No 54 Please provide an Electrical As-Built of the Electrical System. As-Built Drawings will be posted in SAM.gov.

55 Please provide an As-built one-Line diagram of the electrical power system. As-Built Drawings will be posted in SAM.gov.

Please provide and As-Built, to scale, plan of the building so the contractor can determine the distances of the cable runs. As-Built Drawings will be posted in SAM.gov.

57 What is the allowable down time for electrical change overs from the old equipment to the new equipment?

Outages shall be limited to weekends and shall require approval by the contracting officer four weeks in advance of any requested outage.

Who is responsible for any Haz-Mat contamination at or around the existing underground tank. a. Should it be the contractor’s responsibility, please provide a volume to be figured for contaminated soil or give an allowance value to be included in the bid so that all bidders are bidding the same scope for this unknown item.

Contractor’s responsibility.

a. It is your responsibility to provide all design and construction effort required by this project.

59 Are there Hazardous Materials associated with this project that the contractor should be aware of? Just the diesel fuel associated with the underground diesel fuel tank and piping.

The “Statement of Work” (Attachment+1) page 1 states that the new ATS should be 4-pole, Bypass Isolation, and Closed Transition. The Statement of work does not mention Synchronizing switch gear. Will synchronizing switch gear be required on this project to allow the Closed transition ATS to operate properly and safely?

No synchronizing switch gear be required on this project.

The solicitation does not appear to provide design requirements for the proposal submission. What design submissions are required to be incorporated into the proposal package? No design drawings are required initially when your cost proposal bid is submitted.

62 Section L In section L paragraph 1.3 it states that proposals shall be submitted via the PIEE, however in paragraph 2.1 it states that they should be submitted via DoD SAFE. Please confirm which is correct and if we need to request a DoD SAFE link.

Proposals will be submitted via DoD Safe.

63 Section L

In section L paragraph 4.4.1 it states “Note - CPARS may be submitted for Past Performance Questionnaire (Attachment L5) OR Previous Past Performance Customer Questionnaire may be submitted for each Attachment L3 Submission”. Please confirm that CPARS or previous PPQ’s can be submitted in lieu of Attachment L5 (customer questionnaire), but that Attachment L3’s are required for each project.

NOTE – CPARS may be substituted for Past Performance Customer Questionnaire (Attachment L5) OR Previous Past Performance Customer Questionnaire may be submitted for each Attachment L3 submission.

Will the Government confirm if the preferred method of electronic proposal submission is through PIEE or DoD

SAFE?

Proposals will be submitted via DoD Safe.

65 Could we please request another site visit to allow for closer examination and measurements of the work areas?

Unfortunately at this time the Government does not have bandwidth to support another site visit.

66 Would the government please provide as-built facility drawings to include all utilities for B104? As-Built Drawings will be posted in SAM.gov.

What is the expected down time allowed for change-out and installation of new units prescribed in the SOW?

When and how long?

Outages shall be limited to weekends and shall require approval by the contracting officer four weeks in advance of any requested outage.

Does the government require temporary backup emergency generators to be hooked up during the construction period? No

Will the government please extend the proposal due date to allow for refinement of the proposal costs (which will be of significant benefit to the government)? Unfortunately at this time the Government does plan to extend the proposal due date.

70 Would the government consider using an enclosed, outdoor generator sitting atop the fuel tank? Yes 71 Would the government consider allowing the ATS to be located outdoors in a weather enclosure? No 72 Are there any life safety loads currently being served by either generator? No 73 Would the government consider the new construction of an electrical room outside the existing one? No

Does the base have a required vendor to use for the generator? It was noted Cummins was utilized for both generators and transfer switches as well as other locations on base. No

If it is determined an exterior installed generator is necessary, can it be installed on the fire station side of the facility near the current below grade diesel storage tank. Yes

If it is determined an exterior installed generator is necessary, can it be installed on the flight line side of the facility? Can trees be removed to free space to efficiently install hardware? No, yes

If it is determined an exterior installed generator is necessary, can a 1000gal belly fuel tank integral to the generator enclosure be utilized in place of a separate above ground fuel tank? This would remove additional fuel piping, pumps, and additional future maintenance for base personnel Yes

Due to space constraints in the mechanical room, it is believed the new required equipment cannot be installed within that room and meet code required clearances, egress requirements, and overhead foreign utility clearances.

Can the new transfer switch and transformer be installed outdoors in weather rated enclosures (NEMA 3R)?

No

The current mechanical room does not meet NEC for egress and foreign utilities routed over panel boards. If the design build team is to reinstall the new panels within that space, is compliance with NEC 110.26 required for dedicated 6’ of electrical space over panel boards? Deviations from the Code will be considered on a case-by-case basis during design.

The current mechanical room does not meet NEC for egress and foreign utilities routed over panel boards. Is the design build team required to modify the existing room doors with panic hardware to comply with NEC 110.26(C) for gear over 800A? Yes

After reviewing site conditions, the only meter seen on site was the Chelco Utility Meter. Upon installation of the new MDP, is a new main feed meter necessary? If so please provide requirements and tie in (BAS) requirements.

No, N/A

RFP references 14 days’ notice for outage, primary facility panels are being replaced as part of this project. Please provide a maximum allowed outage duration and required times such that the design build team can determine a phasing plan to minimize outages. A detailed list of requirements is requested stating when outages can occur during the week, duration, and if temporary power is necessary, please state what is necessary. RFP only requires 14 days prior notice with approval at this time for outages.

Outages shall be limited to weekends and shall require approval by the contracting officer four weeks in advance of any requested outage.

Please advise if there will be an acceptable Contractor staging area to allow for a potential job trailer and possible storage trailers for material. Yes

Will this building require escorted entry and room access at all times. If so please advise of the requirements for obtaining the proper escorts. No

85 If escorts are required for Contractor and Subcontractor access, please advise what times they will be available. Escorts not required.

Bidding Contractor requests that the bid due date be extended at least 14 calendar days from current bid due date to allow for further pre-design time and pricing of the required/intended materials. Unfortunately at this time the Government does plan to extend the proposal due date.

Does the government prefer a specific electrical gear manufacturer (panel boards, transformers, disconnects, etc.)

to use as basis of design? If so please provide who the preferred manufacturer is for reference purpose.

I would prefer Square D equipment, but the government cannot dictate whose equipment you use.

88 Are the existing generators to be turned over to the Air Force for salvaging or is the contractor to dispose of them?

The contractor will be responsible for disposing of the generators.

New generator probably will not fit in the existing generator room. Can it be located outside in weatherproof enclosure? Yes

90 Confirm location of 150 and 225 KVA transformers. It is your responsibility to provide all design and construction effort required by this project.

91 Please provide the location and size of panel LA. It is your responsibility to provide all design and construction effort required by this project.

SOW Part 1, Paragraphs 3,4, and 6 direct the contractor to size the transformers, ATS, and generator "as required."

Is any existing demand data available to assist the DB team in sizing this equipment? No.

The existing generator room does not have adequate ventilation to support the existing generators. Please advise if the intent of the RFP is for the DB team to enlarge the room inlet and outlet louvers to provide additional ventilation for the generator. It is your responsibility to provide all design and construction effort required by this project.

94 Please provide underground utility plans for the area around Building 104. As-Built Drawings will be posted in SAM.gov.

95 Please provide as-built facility drawings for Building 104. As-Built Drawings will be posted in SAM.gov.

96 Please advise how much downtime is permissible when replacing the standby power system equipment.

Outages shall be limited to weekends and shall require approval by the contracting officer four weeks in advance of any requested outage.

97 The RFP requires a 1,000 gallon fuel tank. Please advise if a fuel polishing system is required. It is your responsibility to provide all design and construction effort required by this project.

The RFP states to locate the generator within the existing generator room if possible. If the generator is located outside, will a high-velocity hurricane zone enclosure be requried? No.

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