FA282321R0022 Q and As_24 May 2021.xlsx
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- Solicitation number
- FA2823-21-R-0022
About this file
This document contains questions and answers regarding Solicitation Number FA2823-21-R-0022 from Eglin Air Force Base for replacing fire alarm and fire suppression systems in Building 1206. The requirement includes installing a new ultra high speed fire suppression system in seven bays and an overhead wet pipe sprinkler system in eight bays. Additional scope involves a new remote fire pump, associated piping and electrical upgrades. The period of performance is 300 days. The pre-proposal site visit must be scheduled by May 5, 2021. The solicitation is a 100% small business set-aside with a magnitude between $1 million to $5 million. The NAICS code is 238210.
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Sheet1
| Questions | Government Response | Reference Document |
| 1. Project title: “REPLACE FIRE ALARM AND FIRE SUPPRESSION, BLDG. 1206” suggest that the “Fire Alarm” system is being replaced. The drawings indicate the replacement of UHSDS devices, panel, and controls, but do not indicate building fire alarm devices. Confirm the scope is limited to the UHSDS system in building 1206. | No, scope is not limited to the UHSDS System in Building 1206. Refer to Question 35 response. | |
| 2. Sheet E-2 states: “HOMERUN TO EXISTING ZONE CARD IN EXISTING FIRE ALARM CONTROL PANEL. EXISTING FIRE ALARM CONTROL PANEL IS A NOTIFIER, TYPE SFP-10UD.” The SFP-10UD is a conventional control panel. Confirm that the SFP-10UD shown on E-2 will remain in-place and the specification: SECTION 28 31 64.00 10 FIRE DETECTION AND ALARM SYSTEM, ADDRESSABLE does not apply to the existing fire alarm system. | Existing Fire Alarm Control Panel in Building 1206 is to remain and be reused. Specification 28 31 64.00 10 does not apply to existing Fire Alarm Control Panel. Refer to E-2 and E-3 for Fire Alarm Control Panel diagrams. | Refer to E-2 and E-3 for Fire Alarm Control Panel diagrams. |
| 3. Confirm whether it is (or is not) the intent to replace the existing Fire Alarm Control Panel SFP-10UD with an addressable control panel. | No, it is not the intent to replace the existing Fire Alarm Control Panel SFP-10UD with an addressable control panel. Refer to E-2. | Refer to E-2. |
| 4. Sheet E-2 states: “CONNECT FIRE ALARM CONDUIT & WIRING TO DELUGE CONTROLLER. ACTIVATION OF THE DELUGE SUPPRESSION SYSTEM SHALL INITIATE AN ALARM CONDITION IN THE EXISTING FIRE ALARM CONTROL PANEL”. Confirm that the only signal required is “Alarm” from the deluge controller and that supervisory and trouble conditions are not to be monitored by the existing SFP-10UD. | Alarm and trouble signals shall be sent to the Fire Alarm Control Panel per specification 21 13 26.00 40 paragraph 2.5.6.8. | Specification 21 13 26.00 40 paragraph 2.5.6.8. |
| 5. Confirm that the SFP-10UD has available zones for the addition of the points monitoring the deluge controller. | Refer to E-2 for Electrical Plan - Building 1206 diagram notes. | |
| Refer to E-2. | ||
| 6. Confirm whether (or not) the Monaco transmitter will require reprogramming and/or will require additional zones to be added for transmission of signals form the deluge controller. | Refer to FP-103. Because of scope of work shown, reprogramming is recommended. | |
| 7. IAW SOW 1.6 - Which property is considered salvage? | None of the property is considered salvage material. | |
| 8. Where is salvage property to be delivered? | Not applicable. Refer to Question 7 response. | |
| 9. In the electrical drawings there are several sheets that have text replaced with dots (ex. Sheet E-3 PAD MOUNT TRANSFORMER CALCULATION). Please provide a revised drawings that show all of the text. | The final drawings in CE’s and PEI’s record folder do not have the issue stated above. Contact Contracting Officer if problem still persists. | |
| 10. What portion of the scope is American States Utility Services (ASUS) required to perform? | Refer to FP-104. Utility belong to ASUS, all water outage should be coordinated with ASUS. | Refer to FP-104. |
| 11. What portion of the scope is Choctawhatchee Electric Cooperative (CHELCO) required to perform? | Utility belongs to CHELCO. Refer to E-1. | Refer to E-1. |
| 12. On page E-3 the main panel, fire pump #1, #2 shows grounding symbols, but there is no detail on what is required. Please advise. | Provide grounding as required to comply with the NFPA 70. | There are multiple references in the project specifications for NFPA 70. NEC and NFPA 70 are the same. |
| 13. Also typically in the past I have seen the conduits for primary wiring that was required to be encased in concrete. Is this a requirement? Based on details on page E-4 this is not indicated. | Utility belongs to CHELCO. Refer to E-1. | Refer to E-1. |
| 14. In reviewing the SF-1442 in comparison to Section L of the subject RFP, there is a discrepancy in reference to a bid guarantee being required for proposal submittal. Can you please confirm if the bid guarantee is required with proposal submittal on behalf of Southeastern Industrial Barlovento JV-2, LLC? | Amendment 1 updated SF-1442 and Section L of the RFP to reflect that bid guarantee is not required for this project. This Amendment has been superseded by Amendment 2; SF-1442 and Section L of the RFP has been revised to reflect that bid guarantee IS REQUIRED for this project. | SF-1442 & Section L |
| 15. Contract duration: 180 days is not sufficient time to procure the manufactured equipment required. Request contract duration be reviewed and updated to a longer duration; 300 days would be sufficient. | Period of Performance (PoP) will be revised to 300 days (10 months). | |
| 16. Performance scheduling: How many of the Bays will be made available to the contractor at one time for renovations? | During the duration of the PoP, all Bays are going to be made available to the Prime Contractor. For bidding purpose, assume all Bays are going to be available at the same time. | |
| 17. What is the transfer timing needed to move from one Bay to another Bay for the government? | See response to question 16. | |
| 18. Would the government allow the contractors to submit recent/relevant projects that are valued above the magnitude that now stands between $2M-$5M. | Section M has been revised to allow magnitude greater than $2M. | Section M |
| 19. There is a conflict between the lead time for the pump house and the period of performance (POP). |
The typical lead time for the pump house is between 16-24 weeks. Coupled with the time necessary to secure contracts, provide QFPE reviewed submittals / shop drawings, and government review / approval of the submittals we will have already surpassed the POP. We also still need to take in account for shipping, installation / utility connection, Fire Alarm installation, pretesting, QFPE testing, Government acceptance testing, and closeout inspections / paperwork.
Please advise how you would like us to proceed considering this discrepancy.
| Period of Performance (PoP) will be revised to 300 days (10 months). |
| 20. There is a conflict between the lead time for the electrical meter and the period of performance (POP). |
The typical lead time for the meter is between 16-18 weeks. Coupled with the time necessary to secure contracts, provide submittals, and government review / approval of the submittals we will have nearly depleted the entire POP. We also still need to take in account for shipping, installation, the remaining fire alarm / fire protection installation / testing, and closeout.
Please advise how you would like us to proceed considering this discrepancy.
| Period of Performance (PoP) will be revised to 300 days (10 months). | ||
| 21. Will 1206 be occupied during the project? | Yes. | |
| 22. Is there any lead paint or asbestos? | Our design process did not include a Lead and/or Asbestos Survey. If the Contractor encounters asbestos and/or lead based paint, they shall stop work and notify the Contracting Officer immediately. See specification 01 57 20.00 10 and 01 57 20.01 for more information on Environmental Protection procedures. | Specification 01 57 20.00 10 and 01 57 20.01 for more information on Environmental Protection procedures. |
| 23. What will be the new building number of the pump house? | Recommend using 1206P. | |
| 24. On drawing FP-001, note 14 states; “The project shall be phased based on the scope of work and the mission requirements of building 1206 at the time of construction.” Does that mean that at any time we may be asked to leave while working? | No, nobody is going to asked to leave while working because of scope of work and/or mission requirements for Building 1206. | |
| 25. Can the superintendent also serve as the SSHO? | Refer to Specification Section 01 35 26, paragraph 1.5.1 Personnel Qualifications. | Specification Section 01 35 26, paragraph 1.5.1. |
| 26. Is an onsite QC manager required for this project? There is not a specification for this position and want to confirm this is not required. | QC manager is required. There are multiple references in the project specifications for the QC manager. | |
| 27. Will the contractor be required to perform a hazardous material survey? There is not one provided and need to confirm that there is no lead or asbestos present that will need to be abated. | Our design process did not include a Lead and/or Asbestos Survey. If the Contractor encounters asbestos and/or lead based paint, they shall stop work and notify the Contracting Officer immediately. See specification 01 57 20.00 10 and 01 57 20.01 for more information on Environmental Protection procedures. | Specification 01 57 20.00 10 and 01 57 20.01 for more information on Environmental Protection procedures. |
| 28. May the fire protection specialist be provided by the fire suppression subcontractor per spec section 21 13 13.00 10, para. 1.4.1, or will this personnel have to be third party? | The fire protection specialist (project Qualified Fire Protection Engineer—QFPE) can be hired by the contractor. | |
| 29. Please confirm that the contractor is required to include CHELCO’s primary electrical work within the bid estimate for this project. | Utility belongs to CHELCO. Refer to E-1. | Refer to E-1. |
| 30. Can the contractor utilize the existing cored holes within the existing walls for the new fire suppression or fire alarm piping installation? | Existing penetrations shall be permitted to be reused. | |
| 31. Section L and Section M- Past Performance Information- Can the government please adjust the past performance period to 5 years from the issue date of the solicitation. For a project to meet Section M criteria of very relevant, the project needs to involve essentially the same scope and magnitude. Three years is very restrictive to meet this criteria as projects that are solely Fire Suppression systems of this nature are not common projects issued by AF or DoD. | The past performance period will remain three years from the issue date of the solicitation. | Section M |
| 32. Section L- Teaming Arrangement and Joint Ventures- “Provide a letter from all subcontractors (Attachment L5) that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor, only if it is being used as part of the past performance evaluation. Include a Statement of Assurance that the team member will not be replaced for the duration of the contract, and any exceptions should be identified. Also include a Statement of Assurance that the team members are not teaming with another firm for this requirement.” Can the government clarify this statement, if you utilize the past performance of a subcontractor, they are not allowed to be on any other teams for the proposal? | “Also include a Statement of Assurance that the team members are not teaming with another firm for this requirement” statement has been removed from Section L. | Section L |
| 33. The drawings are all stamped “as-built”. Is this correct? | The drawings are not as-built drawings. The “as-built” verbiage is part of the Eglin standard drawing title block that is to be filled at out at project completion. | |
| 34. Are the drawings truly showing what is currently installed for fire alarm and sprinkler? | The existing deluge system and detection system shall be removed as indicated on sheet FP-101 and 102. | Sheet FP-101 and 102. |
| 35. Is the fire alarm panel shown in the drawings existing? | Fire Alarm Control Panel shown in Building 1206 is existing. Fire Alarm Control Panel in pump house is new. Refer to E-2 and E-3 for Fire Alarm Control Panel diagrams. | Refer to E-2 and E-3 for Fire Alarm Control Panel diagrams. |
| 36. What make and model is this fire alarm system? | Refer to E-2 for Electrical Plan - Building 1206 diagram notes. | Refer to E-2. |
| 37. Is the Monaco transceiver shown on the drawings existing anywhere in the building? | Fire alarm scope is limited as shown on the drawings. Fire Alarm scope is to monitor new UHSDS and to furnish a new fire alarm system in the new fire pump house. Existing fire alarm panel in 1206 is to remain and be reused. | |
| 38. Is the intent of the specification to replace one for one what is shown on the project drawing? | See response to question 37. | |
| 39. Is there a preferred manufacturer of the fire alarm equipment? | Fire alarm control panel (FACP) should be compatible with Eglin current Fire Alarm System. Known manufacturers are NOTIFIER, GAMEWELL/FCI, or EST3. | |
| 40. The specification calls for NICET Level II installers to run and terminate wiring. Is this requirement going to be enforced throughout the duration of the project? | Per project specification section 28 31 64.00 10 paragraph 1.3.1.2, yes. | Specification section 28 31 64.00 10 paragraph 1.3.1.2 |
| 41. The specification calls for a NICET Level III technician to supervise the installation. Is this requirement going to be enforced throughout the duration of the project? | Per project specification section 28 31 64.00 10 paragraph 1.3.1.2, yes. | Specification section 28 31 64.00 10 paragraph 1.3.1.2 |
| 42. Is there a preferred manufacturer of the ultra-violet flame detectors specified for this project? | See specification 21 13 26.00 40 paragraph 2.5.6.5.2 Detection. | Specification 21 13 26.00 40 paragraph 2.5.6.5.2 Detection. |
| 43. Is it acceptable to reuse existing conduit and wiring? | Provide new conduit and wiring. |
| RFI |
| 44. Project title: “REPLACE FIRE ALARM AND FIRE SUPPRESSION, BLDG. 1206” suggest that the “Fire Alarm” system is being replaced. The drawings indicate the replacement of UHSDS devices, panel, and controls, but do not indicate building fire alarm devices. |
• Confirm the scope is limited to the UHSDS system in building 1206.
| No, scope is not limited to the UHSDS System in Building 1206. |
| 45. Sheet E-2 states: “HOMERUN TO EXISTING ZONE CARD IN EXISTING FIRE ALARM CONTROL PANEL. EXISTING FIRE ALARM CONTROL PANEL IS A NOTIFIER, TYPE SFP-10UD.” |
The SFP-10UD is a conventional control panel.
• Confirm that the SFP-10UD shown on E-2 will remain in-place and the specification: SECTION 28 31 64.00 10 FIRE DETECTION AND ALARM SYSTEM, ADDRESSABLE does not apply to the existing fire alarm system.
• Confirm whether it is (or is not) the intent to replace the existing SFP-10UD with an addressable control panel.
• Existing Fire Alarm Control Panel in Building 1206 is to remain and be reused. Specification 28 31 64.00 10 does not apply to existing Fire Alarm Control Panel. Refer to E-2 and E-3 for Fire Alarm Control Panel diagrams.
• No, it is not the intent to replace the existing Fire Alarm Control Panel SFP-10UD with an addressable control panel. Refer to E-2.
46. Sheet E-2 states: “CONNECT FIRE ALARM CONDUIT & WIRING TO DELUGE CONTROLLER. ACTIVATION OF THE DELUGE SUPPRESSION SYSTEM SHALL INITIATE AN ALARM CONDITION IN THE EXISTING FIRE ALARM CONTROL PANEL”
• Confirm that the only signal required is “Alarm” from the deluge controller and that supervisory and trouble conditions are not to be monitored by the existing SFP-10UD.
• Confirm that the SFP-10UD has available zones for the addition of the points monitoring the deluge controller
• Confirm whether (or not) the Monaco transmitter will require reprogramming and/or will require additional zones to be added for transmission of signals form the deluge controller.
• Alarm and trouble signals shall be sent to the fire alarm panel per specification 21 13 26.00 40 paragraph 2.5.6.8.
•Refer to E-2 for Electrical Plan - Building 1206 diagram notes.
•Refer to FP-103. Because of scope of work shown, reprogramming is recommended.
47. FP-102 Demolition Plan identifies the existing riser on west of the door to the mechanical room. FP-103 New Work Plan relocates the riser to the east side of the door to the mechanical room. There is an electrical disconnect on the exterior of the south where the new riser is shown. There are existing electrical panels / devices on the south and east wall inside the mechanical room where the new is shown. FP-103, Note 13 states; “Provide minimum 3’ clearance around riser” – the location shown on the drawings will not allow for that.
• Confirm the location of the riser and whether or not it is the intent is to relocate the electrical panels
• If the intent is to relocate the electrical devices, please identify each item and its new location.
| Locate riser on east side of door as shown. Orient valves and riser components to provide 3ft of maintenance access in front of valves and components. Existing electrical panels shall remain in same location. |
| 48. NFPA 13, 2016 |
8.16.4.3* Protection of Piping in Hazardous Areas.
8.16.4.3.1 Private service main aboveground piping shall not pass through hazardous areas and shall be located so that it is protected from mechanical and fire damage.
8.16.4.3.2 Private service main aboveground piping shall be permitted to be located in hazardous areas protected by an automatic sprinkler system.
The riser is located in the mechanical room. The UHSDS bladder tank is located in the mechanical room. The feeds for the wet pipe system and the UHSDS pass through the mechanical room and into the corridor to feed the bays. Is it the intent for the mechanical room and corridor to remain unprotected by fire sprinklers?
| The mechanical room does not pose a degree of hazard greater than the general occupancy of the building. Therefore, the mechanical room is not considered a hazardous area. |
| 49. NFPA 13, 2016 |
4.1 Level of Protection. A building, where protected by an automatic sprinkler system installation, shall be provided with sprinklers in all areas except where specific sections of this standard permit the omission of sprinklers.
Refer to Sheet FP-103, Note 2 – Has the AHJ accepted partial coverage?
The remaining portions of the building is not protected by a wet sprinkler system. Confirm it is the intent to limit protection to the 8 bays and no other portions of the building will be protected by sprinklers.
| The fire suppression scope is limited to the eight (8) ordnance processing bays as shown on the drawings. | |
| 50. The existing Notifier SFP-10UD Conventional Fire Alarm Control Unit has 10 zones. It has been confirmed, during the site survey, that all 10 zones are being used. The SFP-10UD does not have capabilities for expansion. Is it to be assumed that demolition of the existing detectors and devices in the bays will free up the necessary zones to tie in the UHSDS Control Panel points? | Yes, refer to E-2 for Electrical Plan - Building 1206 diagram notes. |
51. Has asbestos testing and lead testing been conducted to ensure demolition of pipe and disturbances to the existing building will not pose a health risk? Our design process did not include a Lead and/or Asbestos Survey. If the Contractor encounters asbestos and/or lead based paint, they shall stop work and notify the Contracting Officer immediately. See specification 01 57 20.00 10 and 01 57 20.01 for more information on Environmental Protection procedures. Specification 01 57 20.00 10 and 01 57 20.01 for more information on Environmental Protection procedures.
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