FA2823-17-R-4014-0008_Amendment_0008.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment is as follow s:

1. Questions and Answ ers #6 dated 16 May 2017 are hereby incorporated.

2. Paragraph 3 and paragraph 4.3 of Section L have been revised.

SEE SUMMARY OF CHANGES

1. CONTRACT ID CODE PAGE OF PAGES

J 1 11

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 16-May-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA2823-17-R-4014

X 9B. DATED (SEE ITEM 11)

20-Apr-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

16-May-2017

CODE

AFTC/PZIO EGLIN - FA2823

308 WEST D AVE. BLDG 260 STE 130

EGLIN AFB FL 32542-5418

FA2823 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA2823-17-R-4014

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

SECTION L

Section L - Instructions, Conditions, and Notices to Offerors

PROPOSAL PREPARATION INSTRUCTIONS

INFORMATION TO OFFERORS & INSTRUCTIONS FOR PROPOSAL PREPARATION

1. PROGRAM STRUCTURE AND OBJECTIVE

The Government intends to award a single Repair and Replace Roofs Indefinite-Delivery Indefinite- Quantity (IDIQ) contract for Eglin Air Force Base. The Government reserves the right to award without discussions with offerors. Awarded contract will be for a Base Year and four (4) one year Option periods.

2. GENERAL INFORMATION

(a) This section of the Instructions to Offerors (ITO) provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The offeror’s proposal must include all data and information requested by this ITO and be submitted in accordance with these instructions. Evidence of experience, capability, and qualifications that clearly demonstrate and support the offeror’s claims are essential. Non-conformance with the instructions provided in the ITO may result in an unfavorable proposal evaluation.

(b) Proposals shall be complete, clearly presented, and include sufficient detail for effective evaluation as detailed in section M of this solicitation and for substantiating validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but rather provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of the offeror’s facilities and/or experience and will base its evaluation on the information presented in the offeror's proposal.

(c) Elaborate artwork, expensive paper/binding, and expensive visual and other presentation aids are neither necessary nor desired. Include only information that is relevant to this source selection.

(d) The proposal acceptance period is specified in Block 13, SF 1442, of this solicitation. By signing block 20B of the SF 1442, the offeror certifies that the proposal is valid from the due date and time listed in block 13A through the entire period specified in block 13D.

(e) In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. The Government will destroy extra copies of such unsuccessful proposals.

(f) Points of Contact/Questions & Clarifications: The Contracting Officer (CO) and Administrator are the sole points of contact for this acquisition. All questions/clarifications regarding this solicitation must be submitted in writing. Any questions and subsequent answers will be posted to the Federal Business Opportunities website (www.fbo.gov). It is the responsibility of the contractor to continuously monitor the site for updates. To mitigate the risks associated with the cancellation of this solicitation due to untimely submission of questions, offerors are encouraged to submit all questions and requests for clarifications no later than close of business ten (10) days prior to the solicitation closing date. The decision whether to respond to questions and requests for clarification made less than ten (10) days prior to the solicitation closing shall be at the sole discretion of the Contracting Officer (CO). If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the Contracting Officer in writing with supporting rationale as well as the remedies the offeror is asking the Contracting Officer to consider as related to the omission or error. Offerors shall submit questions/request for clarifications to the below points of contact:

Contract Administrator: Kevin Wesolowski, kevin.wesolowski.1@us.af.mil

Contracting Officer: Ronald Wilson, ronald.wilson.22@us.af.mil

3. GENERAL INSTRUCTIONS

(a) Offerors are responsible for submitting proposals so as to reach the Government office designated in this solicitation prior to the time specified in Block 13 of SF 1442. Electronic submission or facsimile of proposals for this solicitation will not be accepted by the Government. Proposals shall be hand delivered or mailed to arrive at the following address:

AFTC/PZIOC

ATTN: Ronald J. Wilson/Kevin J. Wesolowski 210 West D. Avenue, Building 373 Eglin AFB, Florida 32542.

Offerors are cautioned that Eglin AFB, FL has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. SOME DELAY SHOULD BE ANTICIPATED WHEN HAND CARRYING PROPOSALS; therefore, please allow adequate time. If you are unable to access the base or denied access to Eglin AFB, FL, the proposal will need to be mailed sufficiently in advance to permit delivery by the deadline. Contracting Office personnel will not meet Offerors at the gate nor will they arrange for temporary access to Eglin AFB. Please plan accordingly.

(b) Any proposal, modification, or revision, that is received at the designated Government office after the exact time specified for receipt of proposals is “late” and will not be considered unless the Contracting Officer determines the criteria set forth in FAR 15.208 exists.

(c) All referenced documents for this solicitation are available on the Federal Business

Opportunities website at www.fbo.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

(d) The Government reserves the right to revise or amend the specifications, drawings, or the solicitation prior to the proposal closing time. Such revisions or amendments will be communicated by amendments to the Request for Proposal (RFP) and posted in Federal Business Opportunities website (www.fbo.gov). If such amendments require material changes in quantities or prices, the proposal closing date may be postponed. In such cases, the amendment will include an announcement of the new closing date and time. Offerors MUST acknowledge all amendments in their proposal, either by completing SF 1442 Block 18 or by providing signed copies of the amendments with their proposal.

(e) Submission, Modification, Revision, and Withdrawal of Proposals: Proposals and modifications to proposals shall be submitted on paper media and electronic media in sealed envelopes/packages, addressed to the CO and Administrators at the address shown in Block 7 of the SF 1442, and showing the time and date specified for receipt, the solicitation number, and the name and address of the offeror.

(f) Debriefings: The Contracting Officer will promptly notify offerors of any decision to exclude them from the competitive range; whereupon, they may request and receive a debriefing in accordance with FAR 15.505. Offerors excluded from the competitive range may request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post-award debriefing. However, offerors excluded from the competitive range are entitled to no more than one debriefing for each proposal.

The Contracting Officer will notify unsuccessful offerors in the competitive range of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

(g) Who Can Participate: Proposals may only be submitted by 8(a) concerns under North American Industrial Classification System code (NAICS) of 238160.

(h) Page Limitations: Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Page limitations may also be placed on responses to Evaluation Notices (ENs), if any. The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors. Each page shall be counted except the following: blank pages, title pages, tables of contents, tabs, glossaries and those parts of the proposal noted as unlimited.

(i) Page Size and Format: A page is defined as each face of an 8 ½” X 11” sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. For the purposes of formatting, typing shall not be less than 10 pitch. Double-sided pages are acceptable and counted as 2 pages. Pages shall be numbered sequentially by volume. These limitations shall apply to both electronic and hard copy proposals. Solicitation attachments shall not be altered and are exempt from stated formatting.

(j) Charts and Tables: Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated and shall not exceed 11 x 17 inches in size. Foldout pages shall fold entirely within the volume, and count as a single page. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics, not for pages of text. For tables, charts, graphs and figures, the font size shall be no smaller than 10 point. These limitations shall apply to both electronic and hard copy proposals.

(k) Electronic Copies: One (1) electronic copy of the entire proposal will be submitted on CD or

DVD. The content and page sizes contained on the electronic copy must be identical to the hard copies.

Offeror shall submit all volumes in electronic format, using MS Windows-compatible, CD- ROM(s)/DVDs.

On each CD-ROM/DVD indicate the offeror’s name, solicitation number, volume, and title. One CD- ROM/DVD containing all volumes with all documents is preferred, but multiple CD-ROMs/DVDs are acceptable. Uncompressed files are preferred, but if files must be compressed, WinZip shall be the compression/decompression program used. The electronic copy of the proposal shall be submitted in a format readable by Microsoft (MS) Word 2013®, MS Excel 2013®, MS Power Point 2013®, and Adobe Acrobat® as applicable. Hidden fields, comments, macros, etc. shall be omitted, and read passwords on files shall not be used. The files shall be consistent and uniformly named to allow for easy distinction between Volume, Tab, etc. Inclusion of company name or abbreviation is acceptable. No picture shots of excel spreadsheets shall be included. All excel spreadsheets and formulas shall be accessible for review if submitted. The documents submitted in electronic format, if printed, should match the original paper copy.

In the event there is a discrepancy between the content found in a paper copy and an electronic copy, the paper copy marked “original” shall take precedence.

(l) Pricing Information: All cost or pricing data shall be addressed ONLY in the Price Proposal

Volume.

(m) Cross Referencing: Each volume shall be written on a stand-alone basis so that its contents may be evaluated with no cross-referencing to other volumes of the proposal. Information required for proposal evaluation that is not found in its designated volume will be assumed to have been omitted from the proposal.

(n) Indexing: Each volume shall contain a table of contents to delineate the sections and any subsections within that volume. Tab indexing shall be used to identify sections. Indexing is not included in the page limitations.

(o) Glossary of Abbreviations and Acronyms: Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

(p) Binding and Labeling: Each volume of the proposal should be separately bound to permit the volume to lie flat when open. Staples shall not be used. Three-ring binders are acceptable but not required.

The volume cover, or a cover sheet, shall be bound in each volume, clearly marked as to volume number, title, original or copy number, solicitation identification, and the offeror's name. The same identifying data should be placed on the spine of each volume, if applicable. Be sure to apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), Restriction on disclosure and use of data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

(q) System for Award Management (SAM): In accordance with FAR provision 52.204-7, System for Award Management, offerors are required to be registered in SAM prior to award. Additionally, if the Government determines that discussions are necessary, discussions may only be held with those offerors who are registered in SAM. Therefore, it is requested that all offerors are registered in SAM prior to the time/date set for receipt of offers to avoid delays in the source selection process.

4. OFFERS

The proposal and other information shall be submitted in hard copies and an electronic copy (CD or DVD) format. The proposal shall consist of the following volumes:

Volume I, Contract Documents (Original + 2 each hard copies) Volume II, Price Proposal (Original + 2 each hard copies) Volume III, Past Performance (Original + 2 each hard copies) Volume IV, First Task Order Proposal (Original + 2 hard copies) CD/DVD – Electronic copy of entire proposal (1 each)

4.1 VOLUME I – CONTRACT DOCUMENTS

Offerors shall submit Original and two (2) hard copies. Page Limitation: unlimited unless otherwise noted.

VOLUME

I

CONTRACT DOCUMENTS

TAB #1

Executive Summary, two (2) page limit

See paragraph (a) below for additional instructions.

TAB #2

Section A, Solicitation, Offeror and Award (Standard Form 1442), with amendments, if any, acknowledged, signed, and dated by a person legally authorized to bind the company.

If an agent signs the proposal, ensure legal evidence of their authority is included.

Complete blocks 14, 15, 16, 17, 18, and 20a, b, c.

Original hard copy must be clearly marked as original. Electronic copy may be scanned but must be legible

See paragraph (b) below for additional instructions.

TAB #3 Bonding Capability:

Provide information, from an acceptable surety in accordance with FAR 28.202, Acceptability of Corporate Sureties, reflecting sufficient bonding capability to meet the maximum single task order amount of $1,000,000 as well as a potential yearly aggregate amount of $8,500,000.

Electronic copy may be scanned but must be legible.

See paragraph (c) below for additional instructions

TAB #4

Section I, Contract Clauses (Standard Form 1442) Only those pages that require offeror responses Electronic copy may be scanned but must be legible; electronically-generated documents are preferred.

TAB #5

Section K, Representations, Certifications and Other Statements of Offerors (Standard Form 1442)

If the offeror is a small business Joint Venture (JV), include a copy of the JV Agreement. If the JV Agreement requires approval by the SBA, furnish SBA supporting documentation.

Complete representations and certifications in Section K and/or the System for Award Management (SAM). Ensure company’s data is current and up-to-date in the System for Award Management (SAM) (https://www.sam.gov/portal/SAM/#1) to include Representations and Certifications.

Electronic copy may be scanned but must be legible; electronically-generated documents are preferred.

(a) Executive Summary: Each offeror shall submit an Executive Summary of no more than two (2) pages total that summarizes the key points from the offeror’s Price and Past Performance areas. Summary shall begin with company/division’s street address; CAGE Code; DUNS Number; and size of business, socioeconomic status if applicable, and a summary of the key points from the offeror’s Price and Past Performance volumes. Offerors shall provide the name, title, telephone number(s) and email addresses of the company/division point(s) of contact regarding decisions made with respect to the proposal and who can obligate the company contractually. Offerors shall identify those individual(s) authorized to negotiate with the Government for this solicitation.

(b) Offerors shall submit the SF 1442 on paper with an original signature of a person legally authorized to bind the company.

(c) Bonding Capability: Offerors shall provide a signed letter or other evidence from an acceptable surety in accordance with FAR 28.202 Acceptability of Corporate Sureties, reflecting sufficient bonding capability to meet the maximum task order amount ($1,000,000) as well as a potential yearly aggregate amount of $8,500,000. Failure to provide this information and/or an Offeror’s inability to secure bonding to meet the minimum requirements of this solicitation shall result in immediate exclusion from the competition.

4.2 VOLUME II – PRICE PROPOSAL

TAB #1

Section B, Supplies or Services and Prices Completed Roofing Bid Schedule and Line Item Pricing Schedule (Attachment 3). Electronic copy of Line Item Pricing Schedule shall be in Microsoft EXCEL 2013 (or earlier) format.

Electronic copy may be scanned but must be legible; electronically-generated documents are preferred.

See paragraph 4.2(a) below for additional instructions.

(a) Offerors shall input their pricing on the provided spreadsheet, Attachment 3, Roofing Bid

Schedule. Offerors shall only input the unit price for all line items and for the base and all option years.

The spreadsheet will automatically calculate the extended price and the total for the base or option year.

Offerors shall not modify the spreadsheet, change any quantities or change any of the formulas. Offerors shall notify the Points of Contact specified in this solicitation if any error in the formulas or calculations is discovered. Failure to provide pricing for all line items and/or all years may render the proposal as ineligible for award.

(b) The Contracting Officer (CO) has determined there is a high probability of adequate price competition in this acquisition. Therefore, only a limited amount of pricing information is required in the initial proposal. Upon examination of the initial proposals, the CO will review this determination and if, in the CO's opinion, there is adequate price competition, no additional price information will be requested and certification under FAR 15.406-2 will not be required. However if, at any time during this competition, the CO determines that adequate price competition no longer exists, offerors may be required to submit information to the extent necessary for the contracting officer to determine the reasonableness and affordability of the price.

4.3 VOLUME III – PAST PERFORMANCE (FACTOR 3)

Offerors shall submit Original and two (2) hard copies.

I I I

PAST PERFORMANCE VOLUME

TAB #1

Completed Past Performance Information Sheets:

Ensure the primary points of contact for references are currently available to provide past performance information.

Electronic copy may be scanned but must be legible; electronically-generated and signed documents are preferred.

See Paragraph 4.3 (a) below.

TAB #2

Adverse Information (if any): Electronic copy may be scanned but must be legible; electronically-generated and -signed documents are preferred.

See Paragraph 4.3 (c) below.

TAB #3

Teaming/Partnership Agreements (if any): Electronic copy may be scanned but must be legible; electronically-generated and -signed documents are preferred.

See Paragraph 4.3 (d) below.

TAB # 4

Organizational Structure Change History (if any): Electronic copy may be scanned but must be legible; electronically-generated and -signed documents are preferred.

See Paragraph 4.3 (e) below.

(a) Past Performance Information Sheets:

(1) Offerors shall provide past performance information on completed or current contracts (including Federal, State, local government and private) that demonstrates their ability to perform the proposed work as identified within the solicitation. Offerors shall submit information on up to five (5) recent contracts from the Offeror considered most relevant in demonstrating performance abilities to repair and replace roofs as specified in the solicitation. Provide a summary of the previous contracts described above, not to exceed one (1) page of past performance information per reference. The summary shall explain what aspects of each reference are deemed recent and relevant as related to the requirements of this solicitation and in accordance with Section M. Failure to provide required relevancy description may impact the confidence rating. Past Performance Information shall not exceed one (1) page per reference. A maximum total of five (5) references may be submitted and each reference shall include the following:

Name of project (Contract number, if applicable)

Name and address of customer or Government agency

Name, telephone, fax number and/or email of customer contact or contracting officer

Dollar value

Period of performance/Completion date

Brief description of work performed, and why the effort is relevant. Failure to provide required relevancy description may impact the confidence rating.

Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions

(2) If the offeror claims there is no past performance, then that status must be identified to the Contracting Officer not later than the date and time proposals are due from all offerors.

(3) Past Performance Questionnaires: The offeror shall provide completed Past Performance Questionnaires (Attachment 8 of this solicitation) for each past performance reference submitted.

Offerors shall complete Section A, Contractor Information, of Attachment 8, and forward the Past Performance Questionnaire to all past performance references and instruct them to complete Sections B and C. Evaluators are only allowed to use the Attachment 8, Past Performance Questionnaire. Altered or substituted questionnaires will not be evaluated. Offeror are responsible for ensuring the Past Performance Questionnaire is completed by the customer’s project manager for the respective project.

(c) Offerors shall provide any adverse information they received in the past three (3) years, such as

Letters of Concern, Cure and or Show Cause Notices, Terminations for Cause/Default and a narrative explaining the circumstances resulting from its receipt and corrective actions taken, if applicable. This may include a discussion of efforts accomplished by the Offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Merely having problems does not automatically equate to a limited or no confidence rating, since the problems encountered may have been on a more complex program, or an Offeror may have subsequently demonstrated the ability to overcome the problems encountered. The Offeror shall clearly demonstrate management actions employed in overcoming problems and the effects of those actions, in terms of improvements achieved or problems rectified. Submittal of quality performance indicators or other management indicators that clearly support that an Offeror has overcome past problems is required.

(d) Teaming/Partnership Agreements (include only if applicable) Offerors shall include any written contract/teaming arrangement agreements. All written contract teaming arrangements and letters of intent shall be signed by all parties.

(1) Joint Venture (JV) relationships are not assumed IAW 13 C.F.R. 121.103(h). Therefore, Offerors shall identify whether they are proposing as JVs, and if so, shall submit the SBA approved JV agreement or a copy of the unapproved JV agreement in the same format as submitted to the SBA (in accordance with 13 C.F.R. 124.513). Offerors shall also provide the name and phone number of their SBA Regional Office point of contact responsible for the review and approval of a JV agreement.

(2) Small Business Administration (SBA) Mentor/Protégé or JV Agreements require SBA approval prior to award of this effort. It is imperative that Offerors intending to perform as a Mentor/Protégé or JV submit their SBA-approved Mentor/Protégé or JV Agreement upon, or as soon as possible after, submission of their proposal. At the time of award, the Government will notify all Offerors who have declared their intent to apply for SBA approval of a SBA Mentor/Protégé or JV that they must submit their approved Agreement. From an Offeror’s receipt of this notice, Offeror has three (3) days to submit their approved Agreement to the Contracting Officer. Receipt of this notice does not, in any way, imply that the Government will make award to any particular Offeror. The Government will not withhold award of this effort pending receipt of any Offeror’s approved SBA Mentor/Protégé or JV Agreement beyond the three

(3) day notice period.

(e) Organizational Structure Change History (include only if applicable): Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant past efforts or between the conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, offerors shall include a "roadmap" describing any/all such changes in their organization. A pamphlet or other commercial document describing such reorganizations may suffice. As part of this explanation, show how these changes impact the relevance of any efforts identified for past performance evaluation/ performance confidence assessment. Since the Government intends to consider past performance information provided by other sources as well as that provided by the offeror(s), the "roadmap" should be both specifically applicable to the efforts identified, yet general enough to apply to efforts on which the Government receives information from other sources.

4.4 VOLUME IV – FIRST TASK ORDER PROPOSAL

Offerors shall submit one (1) original and two (2) hard copies. Page Limitation: 3-pages

I V

TASK ORDER 0001 PROPOSAL VOLUME

TAB #1

Provide Price Proposal Electronic copy may be scanned but must be legible; electronically-generated and - signed documents are preferred.

(a) The first Task Order will be for project FTFA 16-1072, (Repair Roof Munitions Storage Magazine Building 984) at Eglin AFB. See Section J of the solicitation Attachment 9, FTFA 16-1027 Statement of Work. Site visit will be held at Building 984 on 04 MAY 2017 at 0900, see Attachment 11 (Directions).

(b) Offerors shall utilize their proposed Base Year pricing to submit a price proposal for the first Task Order. At a minimum the price proposal must include proposed line item and description from the Roofing Bid Schedule, proposed quantity, unit price, extended amount for each line item, total price and any assumptions the offeror has made in the development of the Task Order proposal.

(c) The evaluation of the first Task Order proposal will not be used in the selection process. After the apparent successful offerer is selected, and the disappointed offerors are notified, but before award, the Government will negotiate the first task order with the apparent successful offeror.

5. SITE VISIT AND BASE ACCESS FOR SITE VISIT

(a) An organized site visit for the first task order will be held, as mentioned in Section 4.4 paragraph A above. This will be the sole pre-proposal site visit for this requirement, no requests for individual site visits will be entertained. The site visit is not mandatory in order to propose on this requirement.

(b) If requesting base access, the Offeror must submit a completed Eglin AFB Form 90 (Attachment 12) and a written request, i.e. Base Access Memorandum (Template-Attachment 13) on company letterhead to the Contract Specialist (kevin.wesolowski.1@us.af.mil) and the Administering Contracting Officer

(kristine.wright.2@us.af.mil) listing the following: the RFP number FA2823-17-R-4014, site visit date, hours of 0800-1200 complete name and last four (4) digits of SSN/Date of Birth /Driver’s License #/State of employee needing access to the base. Please note that anybody modifications or tattoos must be described on the affidavit, along with the location of the body modification or tattoo. The written request must specify the individual authorized to sign for a request for base identification credentials or temporary pass. The Contracting Officer or Contract Specialist will endorse the pass request memorandum and then send it with the affidavit to Security Forces for processing. Processing takes three (3) to five (5) business days before passes can be picked up. Passes can only be picked up on the date of the site visit.

6. RELATIONSHIP BETWEEN INSTRUCTIONS AND EVALUATION.

Your attention is directed to the functional relationship between Sections L and M of this solicitation.

Section L provides information for the purpose of organizing the proposal and is not intended to be all inclusive. Section M describes evaluation factors for award. The Government evaluation of proposals will cover areas identified in Section M, proposals should address all such areas of evaluation.

7. SOLICITATION REQUIREMENTS, TERMS AND CONDITIONS

Offerors are required to meet all solicitation requirements, in addition to those identified as evaluation factors. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

8. AMENDMENT OF SOLICITATION PRIOR TO CLOSING.

The Government reserves the right to revise or amend the specifications, drawings, or the solicitation prior to the proposal closing time. Such reservations or amendments will be communicated by amendments to the Request for Proposal (RFP) and posted on the Federal Business Opportunities website (www.fbo.gov).

If such amendments require material changes in quantities or prices, the proposal closing date may be postponed by enough days to enable offerors to revise their proposals. In such cases, the amendment will include an announcement of the new closing date and time. Offerors MUST acknowledge all amendments in their proposal, either by completing SF 1442 Block 18, providing signed copies of the amendments with their proposal.

9. ALTERNATE PROPOSALS

No alternate proposals will be accepted.

10. INCURRED EXPENSES

The Government is not responsible for any costs incurred or associated with preparation and submission of a proposal in response to this solicitation. NO OFFERORS WILL BE COMPENSATED FOR

SUBMITTING A PROPOSAL.

(End of Summary of Changes)

FA2823-17-R-4014-0008

QUESTIONS AND ANSWERS #6

16 May 2017

Question 1: Per the instructions in Section L, Paragraph 2(f) of this solicitation, I'm requesting Contracting Officer clarification regarding the presentation of the line item costs in Attachment 3 - Roofing Bid Schedules.

As an 8(a) firm working under NAICS 238160, we will use a qualified roofing contractor--a subcontractor to us--to execute work under this contract. Hence, in addition to our direct subcontract costs, we as the prime will also have costs for general conditions, project administration, etc. As the Roofing Bid Schedules are currently designed, it seems we will need to incorporate our prime contractor costs into every line item in the Bid Schedule in order to effectively capture total contract cost to the Government. Is that the Government's preference?

I'm asking because, due to the differing complexity of individual task orders under this IDIQ, I can envision scenarios where general project conditions, etc. for some task orders could be significantly greater than for others. Trying to average those costs into each line item could potentially result in either higher risk to an 8(a) contractor on more complex task orders or higher cost to the Government for more straightforward roofing projects.

Answer: This is a firm-fixed price contract and as such the prices are not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract and this contract type places upon the contractor maximum risk and full responsibility for all costs and resulting profit or loss. Therefore, Offerors should propose prices that take into account all aspects of the cost to perform the contract, to include any overhead and profit. Additionally, all Offerors are reminded that the awarded contractor is subject to FAR clause 52.219-14, Limitations on Subcontracting and that the Government considers this effort to be construction by special trade contractors. The awarded contractor will be required to perform at least 25 percent of the cost of the contract, not including the cost of materials, with its own employees.

Question 2: Solicitation, Page 55. If representations and certifications are up-to-date in SAM, shall the offeror provide printed copies of data from the website for Volume 1, Tab#5?

Answer: Yes. Offerors are reminded to complete both the FAR and DFARS representations and certifications in SAM. Offerors must also ensure that any additional representations and certification listed in Section K that are not in SAM are completed and submitted with their offer.

Question 3: Solicitation, Page 57. Shall the offeror submit individual task orders under an IDIQ contract for the past performance examples or shall the offeror use an entire IDIQ contract as one Past Performance example?

Answer: The entire IDIQ should be submitted as one reference and the Offeror should annotate the number of task orders completed under the contract in their description of the work performed and explanation of why the referenced effort is relevant.

Question 4: Solicitation, Page 58 and Attachment 8, Page 1. According to the solicitation, the Past Performance Questionnaires are to be submitted with the proposal from the offeror. However, according to the instructions on Attachment 8, the evaluator is to email/fax the completed evaluation directly to Mr. Wesolowski. Is it acceptable for the evaluators to send the evaluations to the offeror to include in the proposal documents?

Answer: No. If you will notice above in the Tabs there is no specified Tab for completed Past Performance Questionnaires. As specified in Section L, Offerors are to complete Section A of the Past Performance Questionnaire (Attachment 8) and forward to their clients and instruct them to complete Sections B and C. Offeror’s clients will then follow the instructions on the Questionnaire and forward the completed Questionnaire directly to Mr.

Wesolowski.

Question 5: Attachment 8, Page 1. If the PPQ's are to be emailed/faxed to Mr. Wesolowski, what is the latest date these can be emailed/faxed by the evaluator?

Answer: We need all PPQs no later than the date for receipt of proposals, 24 May 2017.

Question 6: 1. On page 65 of the Solicitation Document, it is stated "in evaluating the past performance of a Joint Venture, the Government will limit its evaluation to the past performance of the Joint Venture, not its members." It is the intent of our firm to submit an offer for the subject solicitation as a new Joint Venture. The strength of this new Joint Venture comes from one member bringing exceptional roofing expertise, while the other member brings exceptional construction management expertise. Is it permissible to submit a proposal from a new Joint Venture and show past performance from each of the Joint Venture members for evaluation?

Answer: Yes. Paragraph 4(b)(2) Relevancy Assessment of Section M has been revised to allow for the submission of past performance for the members of any Joint Venture. See Amendment 0005.

Question 7: What weight do you place on Team Members? It is stated on page 58 of the Solicitation that we may include a teaming or partnership agreement or letter of intent for consideration. It is not stated that we can submit our Team Member’s past performance, but we believe that being able to include these references would be the best way to show the strength that a Team Member would bring to the teaming arrangement. How will you evaluate (or what weight do you place on) a Team Member? And is it permissible to submit our Team Member’s past performance as part of the 5 requested past performance references?

Answer: In regards to the requirement for the submission of teaming/partnership agreement. In accordance with FAR 9.603 in order for the Government to recognize the validity and integrity of any contractor team arrangement, the arrangement must be fully disclosed in an offer. In the context of this solicitation it is primarily for those contractor team arrangements in which two or more companies form a partnership or joint venture to act as a potential prime contractor (See FAR 9.601 (1)). The Government will not evaluate subcontractor past performance under a typical Prime-Subcontractor team arrangement. (See FAR 9.601(2))

In the context of a Joint Venture, the Government has not established any weighting of individual Joint Venture participants. However, the Government will consider and evaluate the past performance of the members of a Joint Venture taking into consideration the information presented in an Offeror’s SBA approved Joint Venture agreement.

Question 8: Are bidders permitted to include major subcontractors’ past performance for certain aspects of work?

Answer: No. See response to Question 7 and revised Section M (Amendment 0005).

Question 9: Please clarify if you will accept a CPARS Evaluation in lieu of the Past Performance Questionnaires (Attachment 8) for Solicitation No. FA2823-17-R-4014, or if we need to use the attachment 8 PPQ for all past performance references?

Answer: It may be the policy of some Government agencies to respond to Past Performance Questionnaires by attaching the CPARS evaluation in lieu answering specific questions. In these instances Offerors may instruct their clients to complete Section B of the PPQ and attach the CPARS Evaluation instead of completing Section C. If the agency does not have a specific policy in regards to PPQs and CPARS Evaluations then we request that they complete the PPQ and send directly to us.

Question 10: Reference: SF 1442, Item 13. A. states the Government requires: “Sealed offers in original and 3 copies…” while Solicitation, Pg. 54 of 67, Section 4. OFFERS, states the offeror shall submit original + 2 each hard copies. Please clarify proposal submittal is one (1) original and: either two (2) or three (3) hard copies.

Answer: SF 1442 Item 13A should read original and two (2) hard copies to correspond with Section L of the solicitation. In addition, Offerors are reminded of the requirement to submit their entire proposal on CD/DVD.

Question 11: The Table of Contents shows DIV 01 57 20 as Temporary Environmental Controls, however, the specification section is shown as 01 57 19. Furthermore, there are references to "01 57 20 Environmental Protections" (e.g. Section 01 11 00, 1.35.3), but there is no Environmental Protections section included. Should we use the "Temporary Environmental Controls" specification instead?

Answer: The specifications have been revised. See Amendment 0006. The Table of Contents shows has been revised to show 01 57 19. This change has been noted with a triangle and a numeral 1 on the revised specifications.

Question 12: The Table of Contents shows DIV 01 74 19 Construction and Demolition Waste Management, however, there is no specification section included.

Answer: The specifications have been revised. See Amendment 0006. The specifications have been updated with this DIV 01 74 19 specification section included. This change has been noted with a triangle and a numeral 1 on the revised specifications.

Question 13: The Table of Contents shows DIV 07 41 63 Fabricated Metal Roof Panel Assemblies, however, there is no specification section included.

Answer: The specifications have been revised. See Amendment 0006. The specifications have been revised to remove the reference to DIV 07 41 63. This specification is not a part of this project. This change has been noted with a triangle and a numeral 1 on the revised specifications.

Question 14: The UFC provided is based on 01 May 2012 / Change 1, 22 May 2014. There is a recently version of UFC 03-110-03, 01 May 2012 / Change 2, 1 Jan 2017. Question: The Government wants to use the 2014 version for this IDIQ or the most recent one that is 2017.

Answer: The specifications have been revised. See Amendment 0006. The updated version of UFC 03-110-03, 1 Jan 2017 shall be used and has been included in the specifications. The outdated UFC 03-110-03 has been replaced.

This change has been noted with a triangle and a numeral 1 on the revised specifications.

Question 15: Is it acceptable for a contractor to individually list projects that were performed under an IDIQ contract?

There are several projects that we would like to individually showcase with their own questionnaire rather than completing one PPQ for the entire IDIQ.

Answer: No. An IDIQ contract should be submitted as one reference. This is consistent with Relevancy Assessment language in Section M which states that the Government considers relevant IDIQ type contracts more relevant than single projects. See Response to Question 3.

Question 16: Will Past performance of subcontractors be considered relevant?

Answer: No. See responses to Question 7 and 8 and Amendment 0005.

Question 17: Is there lead paint or asbestos identified at Bldg 945?

Answer: No lead paint or asbestos has been identified by the Government.

Question 18: Will escorts be required full time for contractor personnel working on site?

Answer: The Government will provide any required escorts required for work being performed in secure locations.

Question 19: RFP references the Eglin Architectural Compatibility Standards. Where can we get a current copy of this?

Answer: The document has been uploaded to the Federal Business Opportunities website. The document is titled, Eglin Architectural Compatibility Plan.

Question 20: To avoid sending multiple PPQ’s to our current contracting officers for our ongoing projects, can we use a PPQ recently written for another contract proposal? We just submitted one to __________ that is nearly identical.

Answer: No. In accordance with the solicitation instructions for Past Performance Questionnaires, “Evaluators are only allowed to use the Attachment 8, Past Performance Questionnaire.”

Question 21: I don’t understand what this line item means.

SPECIAL CONDITIONS AND CIRCUMSTANCES

HEIGHT FACTOR, 30 FEET OR GREATER ABOVE GROUND, UNIT EACH=JOB CSQ 5

Can you please elaborate?

Answer: This is an additional Cost per 100 Squares (CSQ) that will be added for work performed at 30 feet or Greater above the ground.

Question 22: Is it possible to provide us with the metrics for the past few years on types of task orders awarded? For example, 53% were new standing seam; 47% were repair modified bit roof etc...

Answer: Unfortunately, no. The Government does not have task order data broken out by type of repair or roof type.

Question 23: We are interested in submitting the Proposal with a Teaming/Agreement with the Primary GC. The teaming company do we need to be 8a?

Answer: The prime contractor is required to be 8(a).

Question 24: Past Performance Questionnaire and References- will Teaming Company (will be _________) will be able to submit these documents?

Answer: No. See responses to Questions 7 and 8 above.

Question 25: For my hand delivery of the listed proposal, will I need to provide my info again for base access? My plan is to arrive the morning of 05/24/2017 and deliver to Bldg. 37. Actually, I plan on dropping the proposal off on the afternoon of 05/23. Please advise on base access procedures to accomplish this.

Answer: The Contracting Office will not assist in gaining access to the base to hand deliver proposals. I direct your attention to paragraph 3 (a) of Section L which states, “Offerors are cautioned that Eglin AFB, FL has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. SOME DELAY SHOULD BE ANTICIPATED WHEN HAND CARRYING PROPOSALS; therefore, please allow adequate time. If you are unable to access the base or denied access to Eglin AFB, FL, the proposal will need to be mailed sufficiently in advance to permit delivery by the deadline. Contracting Office personnel will not meet Offerors at the gate nor will they arrange for temporary access to Eglin AFB. Please plan accordingly.”

Also, the building number listed for delivery of proposals is incorrect. The correct Building number is 373. Paragraph 3 of Section L has been revised. See Amendment 0008.

Question 26: “We are forming a new Joint Venture (JV) comprised of an 8(a) Prime and highly qualified small business roofing contractor to pursue this opportunity. Due to the time and cost constraints associated with forming a JV, will the government accept a letter of intent to form the JV at the time of offer and allow the official SBA approved JV to be submitted upon award? This will potentially support more 8(a) respondents and increased competition for best value to the government.”

Answer: No. As we have received several questions on the topic of Joint Ventures, paragraph 4.3 (d) of Section L has been revised to clarify what Offeror’s are required to submit in response to the solicitation if the intent is to form a Joint Venture for this solicitation. See Amendment 0008 for the changes in submission requirements for Joint Ventures.

Question 27: Reference: SOW 7.1 Demolition Work- 3. Remove and dispose of paint coatings on approximately 133 LF of 3" x 4" x 1/2" angle. Are we to remove all paint from the angle to expose the metal in its entirety, or remove the loose and deteriorated coatings where they exist, and has this material been tested for hazardous materials?

Answer: Remove the loose and deteriorated paint, and up to 133 LF or un-deteriorated paint, along the exposed leg of the angle. Assume the paint has been tested for hazardous materials and does not contain any (will confirm). If hazardous materials are detected, they will be removed under separated contract.

Question 28: Reference: SOW 7.2 New Construction- 9. Touch up newly exposed or damaged wall paint with matching color. The existing walls are in varied states of decline.