Addendum_to_FAR_52.212-1.pdf

Addendum to FAR 52.212-1 - Instructions to Offerors -- Commercial Items (Jul 2013)

A. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors are required to meet all requirements, including terms and conditions, representations and certifications and technical requirements. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the combined synopsis/solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of two (2) separately bound parts, Volume I – Technical

Information and Volume II – Price Proposal.

In proposal volumes, follow the quantity and page limits as follows:

Section Copies Page Limits

Volume I – Technical Information Original 5 page limit

Volume II – Price Proposal

Offeror Cover Page Original 1 page limit

Bid Schedule (Appendix A) Original 1 page limit

Offeror Representations & Certifications Original No page limit

SF 30 amendments issued, if any Original No page limit

The paper files will be checked to determine the number of pages and compliance with proposal instructions. Those pages in excess of the limit will be removed from the back of the volumes and returned by the Procuring Contracting Officer (PCO) to ensure they are not evaluated. The

Government will not keep any pages in excess of the limit. If Evaluation Notices (EN’s) are required, page limits may be placed on any responses. Any page limits for responses to ENs will be identified in the letter forwarding the ENs to you. Excess pages submitted in response to EN’s will also be removed in the same manner by the PCO.

B. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer’s opinion adequate price competition exists, no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists; offerors may be required to submit information to the extent necessary for the contracting officer to determine the reasonableness and affordability of the price.

C. Specific Instructions:

1. Volume I – TECHNICAL PROPOSAL – Submit Original Proposal

(a) Technical information shall not make reference to price data. It will be evaluated strictly on technical merit utilizing a pass/fail determination. Appendix C is NOT to be returned with proposals. It is provided so the offeror understands what will be evaluated during source selection process. All responses should address the items notated on Appendix C.

(b) Technical Requirements:

Factor 1: Management Capability

Factor 2: Requirement Specific Abilities

2. Volume II – PRICE PROPOSAL – Submit Original Proposal

(a) Submit an offeror informational cover page that clearly identifies the firm’s point of contact, phone number, and E-mail address for this combined synopsis/solicitation.

(b) Complete Appendix A – Bid Schedule and sign. In doing so, the offeror accedes to the contract terms and conditions as written in the Request for Proposal (RFP) and

Performance Work Statement (PWS).

(c) Insert proposed unit prices in for each Contract Line Item Number (CLIN) including all option periods in the Bid Schedule. The Contract will have four option periods and one optional six month extension. The proposed prices for all CLINs will be added together to determine the Total Evaluated Price (TEP).

(d) Complete the necessary fill-ins and certifications in Clause FAR 52.212-3 Offeror

Representations and Certifications – Commercial Items (Nov 2013). This clause shall be returned in its entirety with your price proposal. The offeror’s System for Award

Management (SAM) Representations and Certifications record must be current, accurate and complete. For additional information, reference https://www.sam.gov/.

(e) All amendments issued must be signed to acknowledge the amendment and submitted with the Proposal. Submit Original.

D. Relationship Between 52.212-1, Instructions and Evaluation – Commercial Items

Your attention is directed to the functional relationship between FAR 52.212-1 and Evaluation –

Commercial Items of this combined synopsis/solicitation. FAR 52.212-1 provides information for the purpose of organizing the proposal and is not intended to be all-inclusive. Evaluation –

Commercial Items describes evaluation factors for award, to include the evaluation procedures for responsiveness to the combined synopsis/solicitation, ranking of the Price proposal, and evaluation of technical proposal. Since the Government evaluation of proposals will cover areas identified in Evaluation – Commercial Items, proposals should address all such areas of evaluation. PROPOSALS THAT DO NOT CONTAIN THE INFORMATION REQUESTED

BY THIS PROVISION RISK REJECTION.

E. Pages exceeding the page limitations set forth in this Clause will not be read or evaluated, and will be removed from the proposal (in a manner previously described in paragraph A of this contract clause).

F. Format for all proposal Volumes shall be as follows:

1. Proposals shall be neat, indexed (cross-indexed as appropriate) and assembled in an orderly manner. Hard cover binders are not desired or required.

https://www.sam.gov/

2. Page Set-Up/Font Size/Lines on Page. Only 8 ½ x 11 inch, portrait format pages are acceptable for text-oriented material. Landscape (8 ½ x 11 inch) pages are permitted for charts or graphs. Foldout pages are limited to 11 x 17 inch and may be portrait or landscape (limit 5).

Text font must be Times New Roman (with no “narrow” font versions acceptable). Font size must be 12 point with proportional spacing permitted. Type size for figures and tables must be no smaller than 8-point with proportional spacing permitted. Text may be wrapped around figures and tables. Margins on all four (4) edges of each page will be at least 1 inch. Include: RFP number, Volume and/or subdirectory title and page number in the margin on the upper right of all pages. Single spacing may be used for figures and tables. Company name and proprietary information notices must be placed on top and/or bottom margins. Use single column formatting only; multi-column formatting is not allowed. Graphics are allowed in either color or black & white with an 8-point minimum on embedded text except where data is only being used as a sample and readability is not intended. Proposals must not be supplemented by a package or supplemented by reference documents. Elaborate formats, bindings or color presentations are not desired or required.

3. Page Definition. A page is defined as one face of a sheet of paper containing information.

4. Page Numbering. Pages in each volume must be numbered sequentially and consecutively. The cover page, table of contents, list(s) of tables and drawings, and blank pages are excluded from the page count.

G. Deviations. Deviations from these instructions will be reviewed by the Contracting Officer to ensure that no contractor receives a competitive advantage. Deviations resulting in a competitive advantage for an offeror will result in the proposal being determined noncompliant with the RFP requirements. Offerors unconditionally assume the risk that a clear quantitative deviation will be deemed qualitatively advantageous to the offeror and determined noncompliant with the RFP.

H. Disposition of Unsuccessful Proposals. In accordance with FAR Subpart 4.8 (Government

Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the offeror requires otherwise, the Government will destroy extra copies of unsuccessful proposals.

I. Proposal Delivery. Offerors are advised that delays can be experienced entering the installation when proposals are hand carried to the base. See clause 5352.242-9000 Contractor Access to Air

Force Installations (Nov 2012) for specific requirements to access this installation. Proposals may be submitted in hard-copy (paper) format with one original or electronically by email or on electronic media. Offerors are also advised that file sizes over 5MB will be returned as non-deliverable. Proposals that are electronically mailed need to be broken up unto smaller emails in order to ensure delivery. Acceptable electronic media is a CD-ROM. Flash drives are unacceptable. Proposals must be hand delivered, electronically mailed, or mailed to arrive at the following address by the required dates:

AFTC/PZIOC

ATTN: MSgt Jodi Zellers / Jonathan Post

308 WEST D AVENUE, BUILDING 260, SUITE 130

EGLIN AFB FL 32542

Email: jodi.zellers@us.af.mil jonathan.post.1@us.af.mil

HAND-CARRIED proposals must be deposited in the bid repository located in Building 260, Room 130, Eglin AFB, FL. The envelope used in submitting your proposal must be plainly mailto:jodi.zellers@us.af.mil mailto:jonathan.post.1@us.af.mil marked with the combined synopsis/solicitation number, and the date and local time set for proposal closing. NOTE: It is imperative that a contractor intending to deliver their bid or proposal by commercial carrier, e.g. Federal Express, DHL, UPS, etc., ensure that the outer envelope of the commercial carrier’s package identifies the contents as a proposal. This outer package must clearly show the combined synopsis/solicitation number and the date and local time set for proposal closing.

J. Electronic Reference Documents. All referenced documents for this combined synopsis/solicitation are available on the Federal Business Opportunities (FedBizOpps) website at http://www.fedbizopps.gov. Potential offerors are encouraged to subscribe for real-time email notifications when information has been posted to the website for this combined synopsis/solicitation.

K. Formal Communications: Offerors should submit formal communications such as requests for clarifications and/or information concerning this combined synopsis/solicitation in writing (E-mail is considered the recommended method) to the following address NO LATER THAN SIX

(6) CALENDAR DAYS prior to receipt of proposal date.

AFTC/PZIOC

ATTN: MSgt Jodi Zellers / Jonathan Post

308 WEST D AVENUE, BUILDING 260, SUITE 130

EGLIN AFB FL 32542

Email: jonathan.post.1@us.af.mil http://www.fedbizopps.gov/ mailto:jonathan.post.1@us.af.mil