Attach 1 - PWS 01-Feb12.docx

PROVIDE AND MAINTAIN PORTABLE CHEMICAL TOILETS PERFORMANCE WORK STATEMENT

EGLIN AFB, FLORIDA

CONTRACT#

1 February 2012

Table of Contents

Section Number and Title Page Number

5. APPENDICES

Appendix A, Estimated Work Load 13

Appendix B, Safety Requirements 15

SECTION 1

1. DESCRIPTION OF SERVICES.

The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items or services necessary to furnish and service chemical toilets as defined in this Performance Work Statement (PWS). The contractor shall perform to the standards in this contract. The estimated quantities of work are listed in Appendix A. The contractor shall provide all labor, equipment, tools, materials, supervision and services necessary in connection with delivery, service and pick up of chemical toilets, and possess prior experience with fleet servicing of aircraft as defined in this PWS. Work shall entail cleaning interior/exterior of chemical toilets, emptying and refilling of sanitizing chemicals, restock a minimum of two (2) rolls of toilet paper and locating toilets in a neat and orderly fashion. The contractor shall dispose of all incidental trash, debris, refuse, garbage, etc., off Government property, at their own expense. Contractor shall maintain a listing of units, by station number, with location and service frequency, and reconcile this listing with the Contracting Officer Representative (COR) monthly. Eglin Air Force Base consists of the Main Base, auxiliary fields, ranges, and test sites. All service shall be performed in accordance with Federal, State, and Local Government laws, regulations, policies and procedures.

1.1. Portable Chemical Toilets. The contractor shall provide enclosed, non-flushing, individual portable chemical toilets with inside locking device, 40-gallon holding tank (minimum) capacity, and a minimum of two (2) full rolls of toilet paper. Each toilet unit shall be identified with the contractor’s name, phone number, and serial number in letters three (3) inches high. Units shall be cleaned on the interior/exterior to ensure units are free of all human waste, soiled toilet articles, dirt, and graffiti. Units shall be emptied and refilled with a minimum five (5) gallons sanitizing chemicals per chemical manufacturer’s instructions. Units shall be placed where required, neat, and in an orderly appearance.

1.1.1. Handicapped Chemical Toilets. The contractor shall provide handicapped accessible portable chemical toilets that meet Americans with Disabilities Act (ADA) compliance.

1.1.2. Relocation. On occasion, the Government may require the contractor to relocate chemical toilets. The COR will contact the contractor to relocate chemical toilet(s). The contractor shall relocate the chemical toilet(s) within eight (8) working hours after notification. The contractor will be compensated under the relocation contract line item per Exhibit A - Bid Schedule.

1.2. Service Calls. The contractor shall establish a service call system to include a phone number, mail, and electronic mail (e-mail) or fax capability. Emergency phone numbers shall be provided to the Contracting Officer (CO) and COR prior to beginning of contract performance. The service call system shall be set up to handle all types of service requests for chemical toilets. The service call system shall include permanent, training, special events, emergency needs, and fleet services. The contractor shall have the capability to execute requests for a maximum of 15 units within 48 hours.

1.2.1. Unscheduled Services. On occasion, the contractor may be required to provide unscheduled services for chemical toilet units already in place. Calls for unscheduled services will be placed to the contractor by the CO or COR. Contractors shall have four (4) work hours to respond to all calls for unscheduled service. Calls may be for services outside the hours specified in Section 4, paragraph 4.4.

1.2.2. Emergency Services. On occasion, the contractor may be required to provide emergency service outside the normal duty hours described in Section 4, paragraph 4.4.2. Calls for emergency services shall be placed to the contractor by the CO or COR. The contractor shall have one (1) hour to respond to a call for emergency services. The contractor shall maintain capability to provide two (2) units within four (4) hours to support emergencies

1.2.3. Special Event Services. The contractor shall support “Special Events” throughout the performance periods of the contract without disruption to other services. (Example): Eglin AFB Open House, 2 Comfort Stations, 12 Americans with Disabilities Act (ADA) compliant units and 150 regular use units receiving continuous service over three (3) days.

1.2.4. Fleet Services. On occasion, the contractor may be required to provide fleet service. Fleet services are defined as the cleaning of interior/exterior chemical toilets, emptying and refilling of sanitizing chemicals in Aircraft in accordance with (IAW) Air Force Regulations/Instructions via the use of the provided coupler for each aircraft serviced specified in Section 3, paragraph 3.1.

1.3. Reports and Records. The contractor shall provide a monthly invoice for services rendered. The contractor shall maintain a service log that contains the date and time of service, and shall provide this log with the invoice to the COR. Monthly invoice along with all backup documentation shall be submitted to the COR no later than three (3) workdays following the month of service. Once invoice is reviewed and accepted, the contractor will be notified. The contractor will be responsible for submitting the invoicing documents via methods as directed by the Government, i.e. submission in Wide Area Work Flow. Proper and timely submission of monthly invoicing is solely the responsibility of the contractor.

1.4. Variation in Workload. This is a Requirements contract. Workload estimates in Appendix A are provided for information only as a guide to the contractor in estimating manpower workload and scheduling requirements. The actual quantities ordered may be more or less than the estimated quantities. (See clause 52.216-21 entitled “Requirements”). Variations can be expected for all types of services to include special events and unscheduled services. Variations/deviations in workload data shall not constitute grounds for a claim against the Government. The Government reserves the right to reduce services to meet changing requirements and/or budget constraints. The contractor will be notified of any changes to contract requirements.

1.5. Cancellation of Orders. The Government reserves the right to cancel a request within eight (8) working hours of the required date and time. Cancellation within the allotted timeline will not constitute a claim against the Government.

1.6. Business Relations. Partner with the Government to resolve all issues and conflicts in a timely and expeditious manner. Business and management problems are resolved timely and efficiently within three (3) working days. No more than two (2) noted incidents during contract period of performance.

SECTION 2

2. SERVICE SUMMARY (SS): The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Units free of all human waste, soiled toilet articles, dirt and graffiti.

Empty units and refill with a minimum 5 gallons sanitizing chemicals.

At least 2 toilet paper rolls.

Placed where required, neat, orderly appearance.

Log shall be numbered, dated, inspected/serviced and time

2.1. Performance Assessment.

2.1.1. Customer Complaints. The COR will receive and investigate complaints. The COR shall be responsible for initially validating customer complaints. The Contracting Officer shall make final determination of the validity of customer complaint(s) in cases of disagreement with the COR and the contractor. Validated customer complaints shall be re-performed after notification by the COR. Exceeding the performance threshold for performance objective in any one month period may result in a warning or letter of concern from the CO. Exceeding the performance threshold for performance objective for any two, or more consecutive or non-consecutive months during a contract period may constitute an immediate Progress Meeting with the Multi-functional Team. All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

2.1.2. Periodic Validation. This method requires the COR to employ a “spot check” style of evaluation based on the contractor’s schedule. Periodic surveillances will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends. Any unsatisfactory inspection (defect) result shall be recorded, and the contractor shall re-perform the service after notification by the COR.

2.2. Periodic Progress Meetings. The CO, COR, other Government personnel as appropriate, and the contractor shall periodically meet to discuss the contractor’s performance. The following issues should be discussed; opportunities to improve the contract, any modifications required of the contract, unsatisfactory inspections and valid customer complaints against each performance objective observed and steps taken by the contractor to prevent occurrences in the future. The contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends. Contracting will put the minutes in writing, signed by the CO and any other signatures as deemed appropriate, distributed to the functional area and the contractor and a copy placed in the official contract file. Should the contractor not concur with the minutes, the contractor will provide a written notification to the Contracting Office within five (5) business days of receipt identifying areas of non-concurrence for resolution.

SECTION 3

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES. The Government will not provide any facilities or storage space for the contractor’s use under this contract.

3.1. Government Equipment. Aircraft fleet service coupler will be issued to contractor via hand receipt for accountability.

3.2. Security, Fire and Medical Services. The Government will provide police and fire protection. In the event of a medical emergency, base ambulance service for transporting an injured employee to a local hospital is available on a cost reimbursement basis. Security Police/Fire Department telephone extension is 911 for emergencies. Security Police extension for routine calls is (850) 882-2502 and Fire Department is (850) 882-5856. The Government assumes no non-contractual, i.e. tort or other theory, liability, via its provision of these services.

3.3. Contractor-Furnished Property, Equipment and Services. The contractor shall furnish all personnel, vehicles, and equipment required to perform all contract requirements. The contractor shall notify the COR immediately if a chemical toilet(s) is damaged other than fair, wear and tear.

3.3.1. Telephone Service. The contractor shall maintain at his own expense an operating business telephone at all times. The contactor shall provide a point of contact and phone number at contract start.

3.3.2. Personnel. The contractor shall furnish identification badges, clothing and equipment to contractor personnel as required for job performance. All personnel requirements in Section 4 shall apply.

SECTION 4

4. GENERAL INFORMATION

4.1. Quality Control. In compliance with the contract clause entitled “Inspection of Services” FAR52.246-4, the contractor shall develop and maintain a “Quality Control Plan” to ensure all services are performed IAW Federal, State, and local requirements and standards and commonly accepted commercial practices and standards. The contractor shall develop and implement procedures to identify and prevent defective services from reoccurring. As a minimum, the contractor shall develop quality control procedures that address the areas identified in Section 2, Service Summary. Contractor records shall be kept and made available to the Government throughout the contract performance period. The Quality Control Plan shall be approved prior to contract start date and revised, as required, through the life of the contract.

4.1.1 Quality Control Manager. The contractor shall provide a Quality Control Manager who shall be responsible for the performance of the work. The name of this person and alternate shall be designated in writing to the CO prior to the contract start date. Changes to personnel shall be submitted to the Government within five (5) workdays of the changes. The Quality Control Manager or alternate shall have full authority to act on all contract matters relating to the daily operation of the contract.

4.2. Quality Assurance. The Government shall inspect and evaluate the contractor’s performance to ensure services are received IAW requirements set forth in this contract. The COR will evaluate the contractor’s performance through random on-site inspections, investigating customer complaints, conferring with facility managers or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. The Government may inspect each task as completed or increase the number of quality assurance inspections if deemed appropriate due to repeated deterioration of services discovered during COR inspections or because of repeated customer complaints. Likewise, the Government may decrease the number of quality assurance inspections if performance dictates. Results of the surveillance inspections become the official Air Force record of the contractor’s performance. When a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate and provide the CO a Contract Discrepancy Report (CDR) for issuance to the contractor. The contractor shall respond to the CDR IAW instructions provided and return it to the Contracting Officer within ten (10) calendar days of receipt.

4.2.1. Government Observations. Building managers, Inspectors General, or Air Force Audit Agency persons are authorized to observe contractor operations. These personnel shall not direct nor interfere with contractor performance.

4.3. Government Remedies. The Contracting Officer shall follow FAR 52.212-4, Contract Terms and Conditions-Commercial Items, for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

4.4. Hours of Operation. Normal work hours are 7:00 A.M. to 3:30 P.M., Monday through Friday, excluding federal holidays. The Government reserves the right to change hours of operation or restrict contractor access. Work outside these hours is prohibited without CO approval. The contractor may request to work during periods outside of normal duty hours. The request shall be submitted in writing to the CO and COR with the dates, times and work that will be accomplished. Approval for extended hours during exercises, mission changes or completion of backlog work will not be unreasonably withheld.

4.4.1. Federal Holidays. Unless required by the Contracting Officer or COR, the contractor will not be required to provide routine services on the following holidays recognized by Eglin AFB. These holidays are normally as follows:

4.4.2. Hours of Operation Other Than Normal. The contractor shall work whatever hours necessary to resolve an emergency occurring within his or her area of responsibility. There are numerous mission situations that may require the contractor to work other than normal hours. Some of these situations include but are not limited to: military exercises, contingency operations, weather emergencies, or other special events such as open house, change of commands, and distinguished visitor support, etc.

4.4.3. Make Up Service. If services are performed three (3) times weekly or less frequently, and that service day falls on one of the above holidays, the contractor shall be required to make that service up the following Government work day.

4.4.4. Base Closures. Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the base.

4.4.5. Operations under other than Normal Conditions. During emergency situations, i.e., hurricanes, etc. or as directed by the Contracting Officer, the contractor shall provide services as required. The contractor shall perform all services as required IAW paragraph 4.4.2. above.

4.5. SECURITY REQUIREMENTS.

4.5.1. Contractor/Employee Base Pass and Identification, Special Clearances and Vehicle Passes. The contractor shall comply with all requirements and procedures IAW FAR 5353.242-9000, Contractor Access to Air Force Installations. All documentation shall be submitted on or before the pre-performance conference, as required. The contractor shall also comply with all requirements and procedures IAW EAFBI 31-101, Installation Access. The contractor shall ensure all employees requiring access to the installation to include all ranges and sites have completed all requirements and obtained authorization from the contracting office. All vehicles shall be operated IAW Base traffic rules and regulations. Vehicle operators that will service aircraft shall complete the Eglin Base Operations Flight Line Driving Orientation prior to operating on any portion of the active flight line. The Government reserves the right to limit or deny access to the installation as required.

4.5.2. The contractor shall retrieve all identification media, including vehicle decals, from employees who depart for any reason before the contract expires, e.g. termination, retirement. Vehicles are subject to inspection by the COR, Base Safety Office, and Security Forces.

4.5.3. Restricted Areas/Access. During the course of the contract, certain areas/sites may be restricted or closed to contractor personnel. The contractor shall comply with all requirements for entry to include signing in or securing an entry badge. In addition, unscheduled gate closures may occur at any time and personnel entering or exiting the installation may experience delays.

4.5.4. Contractor-Furnished/Operated Vehicles. Vehicles shall be maintained in good operating order and meet all Federal, State, local, and base requirements. This includes but is not limited to: compliance with environmental laws, weight restrictions, and safety requirements. The contractor shall not perform vehicle maintenance or repair on Government property unless classified as an emergency or as approved by the Contracting Officer.

4.6. Performance of Services During Crisis Declared by the National Command Authority. IAW DFARS 237.76 and aforementioned Air Force implementation, unless otherwise directed by an authorized Government representative, it is determined that services as identified in this PWS are non-essential for performance during a crisis.

4.6.1. Continuation of Essential DoD Contractor Services During Crisis. All services to be performed under the contract have been determined to be non-essential for performance during crisis; some services may be required to support an activation, exercise of contingency plans outside the normal duty hours, or crisis. The Base could be closed because of security problems or other events. Should one of these situations occur, Base Command approval authority or the CO would determine services required during the crisis. Unless otherwise notified by the Government the contractor should listen to or watch one of the local television or radio stations for notification of a possible base closure.

4.7. CONTRACT MANAGER. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and alternate shall be designated in writing to the CO prior to the contract start date. Changes to personnel shall be submitted to the Government within five (5) workdays of the changes. The contract manager or alternate shall have full authority to act on all contract matters relating to the daily operation of the contract. The contract manager or alternate shall be available during normal duty hours within one (1) hour to meet with Government personnel to discuss contract issues or concerns. After normal duty hours, the manager or alternate shall be available within two (2) hours.

4.7.1. Contractor Employees. The selection, assignment, and management of contractor employees is the responsibility of the contractor; however, the contactor shall not employ any individual who is identified as a potential threat to the health, safety, security, and general well being, or operation of the installation’s mission or personnel. The contractor is fully responsible for the performance and conduct of his/her employees at all times. The contractor shall not allow any employee to perform work under this contract while under the influence of alcohol, drugs, or any other incapacitating agent. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees.

4.7.2. Contractor Non-Availability. In the event the contractor cannot be contacted or is unavailable within the above time frames to perform the work required under this contract, the Government reserves the right to call another company.

4.8. SAFETY REQUIREMENTS AND REPORTS. The contractor shall perform work in a safe manner as required by Eglin AFB and in accordance with all Occupations Safety and Health Act (OSHA) standards and AFOSH. All requirements as specified in Appendix B, Safety Requirements shall apply to the contractor and any and all subcontractors performing work under this contract. The contractor shall provide a verbal report to the CO/COR within four (4) hour for each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed hard copy of required Accident Investigation Reports to the CO within three (3) calendar days of each occurrence.

4.9. ENVIRONMENTAL CONTROLS.

4.9.1. Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Federal, State, Interstate, and local laws and permits, regulations, and requirements regarding environmental protection. This includes Air Force regulations, operating procedures and permit conditions. Contractor operations are subject to environmental compliance inspections without notice. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect.

4.9.2. Environmental Training. In accordance with Air Force regulations, the contractor shall have a Hazard Communication Program. Certification of hazards communication training shall be forwarded to the CO within ten (10) days after contract start date. Certification of training shall be updated annually, or as required. The contractor shall ensure that all efforts are made to prevent or minimize the exposure of any persons to health hazards during the performance of work under this contract. The contractor shall ensure the availability and use of appropriate personnel protective equipment.

4.9.3. Notification of Environmental Spills. If the contractor spills or releases any material in performance of this contract (such as oils, sewage or grease) or any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to the Base Security Forces at 911 and the CO or designated COR. The COR will notify 96 CEG/CEVCE.

4.9.4. Liability. The contractor shall assume liability for acts of omission in regard to compliance with Federal, State, and local environmental statutes, regulations and applicable guidelines, including, but not limited to fines or penalties associated with enforcement actions and costs for environmental restoration (removal actions, remedial actions, and corrective actions). The contractor and any subcontractor shall assume liability in the event that their actions result in the release of any hazardous substance in the air, soil, surface water, or ground water. The liability for the spill or release of such substances rests solely with the contractor and its agent. The contractor and any subcontractors shall be responsible for documentation, reporting, assessment, and remedial action requirements associated with such release and any resulting contamination. The contractor shall provide copies of all manifests and/or shipping papers to the Government prior to removing wastes from Eglin AFB. The Government reserves the right to initiate and complete all cleanup actions. This does not alter or amend the contractor’s liability for the site cleanup. The contractor or subcontractor shall reimburse the Government for all costs associated with cleanup.

4.9.5. Environmental Pollution Prevention. The contractor shall perform all work so as to minimize environmental pollution or degradation of the environment or natural/cultural resources. The contractor shall comply with all Federal, State, and local regulations and guidelines, while on the reservation to ensure safe working conditions for contractor personnel and a safe environment for the occupants of Air Force facilities.

4.9.6. Hazardous Materials/Waste. The contractor shall adhere to the provisions of the Eglin Hazardous Materials Management Control Program. Storage of hazardous materials on base is not authorized.

4.10. Prohibitions. Unless otherwise approved, in writing, by Air Armament Center’s Environmental Management Compliance division (AAC/EMC), the contractor shall not use: Lead–based paints containing .5 percent or greater, by weight, of lead, products containing Class I Ozone Depleting Chemicals (ODCs), or paints, paint thinners, solvents or strippers with 3.5 pounds per gallon or more of volatile organic compounds.

4.11. Special Qualifications.

4.11.1. Licenses/Permits. The contractor shall, at no expense to the Government, obtain all licenses and permits required for the services identified in the PWS. The contractor shall be responsible for all damages to persons/property that may occur as a result of contractor negligence in connection with the work services, including spills.

4.11.2. Health and Rehabilitative Services (HRS) Permit. The contractor shall be permitted for operation as a temporary pumping service by the State of Florida Department of Health and Rehabilitative Services (HRS), Okaloosa County Public Health Unit. The contractor shall provide a copy of the permit to the CO at the pre-performance conference and when updated as required by HRS.

4.11.3. Spill Response. The contractor shall provide a “Spill Response Plan” with their proposal. The plan shall outline procedures for spill(s) response and shall comply with all State, Federal, and Environmental Protection Agency (EPA) rules and regulations for coverage of non-hazardous spills. The Spill Response Plan shall be approved prior to contract start date and revised, as required, through the life of the contract.

4.11.3.1. The contractor shall report all spills IAW paragraph 4.9.3. Information to be provided includes; spill location, type of material, and estimated quantity. The contractor shall have absorbent materials and containers on hand at all times to contain up to 100-gallon spills. For spills/releases beyond internal capability, the contractor must request immediate emergency response support from the base Fire Department (911).

APPENDIX A

ESTIMATED WORK LOAD

Monthly 1X service per week 128 EA

Monthly 2X service per week 8 EA

Monthly 3X service per week 7 EA

Monthly 5X service per week 1 EA

Monthly 7X service per week 1 EA

Weekly 1X service per week 29 EA

Weekly 2X service per week 7 EA

Weekly 3X service per week 1 EA

Weekly 5X service per week 1 EA

Weekly 7X service per week 1 EA

2 week 1X service per week 1 EA

2 week 2X service per week 1 EA

2 week 3X service per week 1 EA

3 week 1X service per week 1 EA

3 week 2X service per week 1 EA

3 week 3X service per week 3 EA

3 week 5X service per week 1 EA

3 week 7X service per week 1 EA

Unscheduled Services 1 EA

Emergency Services 4 EA

Relocations 3 EA

Handicap per day with daily service 8 EA

Air show support 1 EA

(ANNUAL REQUIREMENT)

Aircraft toilet 4 EA

APPENDIX B

SAFETY REQUIREMENTS

1. The contractor must have and submit a “Safety and Health Plan” which addresses in detail the items listed below prior to commence of work. The company’s specific processes and procedures must be included in the Safety and Health Plan. If task specific procedures are incorporated into a company local document, those procedures must be attached to the submitted Safety and Health Plan. Referencing the company's local procedure/document in the Safety and Health Plan is not adequate; procedures/processes must be part of the plan. If the company's local procedure/document is not attached; the submitted Safety Plan will be returned NOT ACCEPTED by the Government. The Safety and Health Plan shall be approved prior to contract start date and revised, as required, through the life of the contract.

2. CONTRACTOR EMPLOYEES: Contractor employees must comply with all state, federal and local regulations, Occupational Safety and Health Administration (OSHA) standards, Air Force Occupational Safety and Health (AFOSH) Standards and Corps of Engineers Safety Manual (EM 385-1-1) while working on an Air Force Installation. If a conflict is noted, the most stringent requirement takes precedence. The government shall assume no liability or responsibility for the contractor's compliance or non-compliance with such requirements. The contractor shall furnish to each of his/her employees a place of employment, which is free from recognized hazards. The contractor shall brief his/her employees on the safety requirements of this contract and on hazards associated with prescribed tasks. In addition, the contractor is required to flow down the safety requirements/specification to all subcontractors. This contract shall in no way require persons to work in surroundings or under working conditions which are unsafe or dangerous to their health. The contractor must coordinate and perform work so as not to impact the safety of government employees or cause damage to government property. This requires providing personnel with protective equipment and associated safety equipment as may be necessary. The contractor must also protect personnel from hazards generated by the work. If the contractor employs BILINGUAL speaking employees, they must post bilingual signs and have written procedures for specific tasks in applicable languages. As part of the Contractor Safety and Health Program, the contractor shall assign in their plan, by name and phone number, a person who will be the primary point of contact for safety and health issues for the on-site operation.

3. MISHAP NOTIFICATION: The contractor shall notify the Center Safety Office (AAC/SEG) telephonically at (850)-882-5603 during duty hours and (850)-883-4020 after hours, within four (4) hours after initial notification of all mishaps or incidents for damage to DoD property (material plus labor) entrusted by this contract and employee injuries as a result of the contract operation per Air Force Instruction (AFI) 91-202/AFMC Sup 1, chapter 12.2.4. A follow-up (written or e-mail) of this mishap/incident notification shall be sent within three (3) calendar days to the Contracting Officer (CO) or the Administrative Contracting Officer (ACO) and the Government Contract Representative (COR)/Quality Assurance Personnel (COR), who will forward it to the Center Safety Office. The information that is not available at the time of the initial notification shall be provided within 20 calendar days after the mishap. Mishap notification shall contain, as a minimum, the following information:

Note: If requested by Government Personnel (CO/ACO/COR), the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the investigating safety office. If the Government investigates the mishap, the contractor and the subcontractors shall cooperate fully and assist the Government personnel until the investigation is finalized and closed out.

4. CELL PHONE USAGE: It is prohibited to use a cell phone while operating a motor vehicle on Eglin AFB, except when using a hands-free device. A hands-free device is a headset (such as a Bluetooth) or earpiece that allows vehicle operators to keep both hands on the steering wheel and eyes on the road whenever the vehicle is in motion. Speakerphone is not hands-free. Texting while driving a vehicle is PROHIBITED on Eglin Air Force Base.

5. MOTOR VEHICLES: Contractor shall comply with the standards in: DoD Directive 5525.4, Enforcement of State Traffic Laws on DoD Installations", Nov 2, 1981, para 3-4; DODI 6055.4, DoD Traffic Safety Program, 20 Jul 99; AFI 91-207, USAF Traffic Safety Program, 22 May 07; and AFI 91-207 AFMC SUP1, The US Air Force Traffic Safety Program, 1 Oct 07. Each applies to all persons at any time on an Air Force Installation and includes all leased, owned, or privatized property including housing areas. In addition: AFI 13-213, Airfield Management, 29 Jan 08, paras 1.3.6 and 4.4.2.1 guidance applies to all contractors, sub-contractors, vendors, commercial delivery companies, and all other private business vehicles who operate on an Air Force Base, including the airfield (to include the industrial areas and any buildings or hangars located upon the airfield) in support of their mission.

6. FOREIGN OBJECT DAMAGE (FOD) Awareness, Prevention and Responsibilities Contractor shall comply with the standards in: AFI 21-101 AFMC SUP 1, Aircraft and Equipment Maintenance Management, 14 Dec 07, paragraphs 14.19 - 14.19.10.1.13; National Aerospace Standard (NAS) 412, Foreign Object Damage/Foreign Object Debris (FOD) Prevention Program, Oct 97; AFOSH STD 91-100, Flightline Vehicle Operations, 1 May 98, Chap 6; for Eglin AFB. The FOD program must be integrated into the day-to-day operations to reduce/eliminate FOD incidents. Programs will include covering waste dumpsters, waste hauling trucks, barriers in place to stop migrating FOD from dirt and gravel piles, and end of shift or daily clean-up. The contractor will brief their personnel at least weekly on any FOD requirements. All contractors, subcontractors performing maintenance in a FOD–potential area will receive and have documented initial FOD Awareness and Prevention training. Contact Tim Gunnison, phone: 882-2614 to enquire about training. All vehicle operators are responsible for performing a Foreign Object (FO) inspection on their vehicles including all towed equipment, vehicle tires and open cargo areas of vehicles prior to entering the marked runway, taxiway, flight line, and aircraft parking ramps and other areas as directed by the Installation FOD Awareness and Prevention Officer. All “open-air” delivery vehicles must be free of loose items/debris that could potentially fall from the vehicle and cause a FOD hazard. The cargo beds of pickups truck must be clean or covered prior to entering the airfield. Vehicles will be subject to inspection and denied entry if found unacceptable. Contractors and site/operations evaluators will ensure tools; equipment, rags, residue and hardware are properly stored and accounted for. “Clean as you go” methods are required.

7. POWERED PLATFORMS, MANLIFTS AND VEHICLE-MOUNTED WORK PLATFORMS: Contractor shall comply with the standards in 29 CFR 1910 Subpart F. Manlifts are used for the purpose of allowing workers to perform duties at elevated levels. A competent and qualified person must be onsite to make decisions on manlift operations.

Note: Fall restraint is the preferred method for fall protection. Contractor’s Safety Plan shall also address:

8. HAZARDOUS COMMUNICATIONS: Contractor shall comply with the standards in 29 CFR 1910.1200. Contractor’s Safety Plan shall address:

-Employee information and training-methods used to inform employees of the hazards, and precautionary measures

9. INCLEMENT/SEVERE WEATHER PLAN: Contractor shall develop and comply with the inclement weather requirements listed in EM 385-1-1, para 06.1. Contractor’s Safety Plan shall address instructions for personnel to follow during inclement and severe weather as well as equipment requirements during all weather conditions.

10. FLIGHTLINE VEHICLE OPERATION: Persons driving on the flightline or to activities related to the flightline will be knowledgeable of and comply with the requirements listed in AFOSH Std 91-100, chapter 6. Personnel exposed to a traffic environment or flightline operations during hours of darkness, periods of reduced visibility will be provided and use reflective vests and accessories IAW AFOSH Std 91-501, para 14.6.10.2.

11. Honoring the Reveille/Retreat:

This is to inform you that the Reveille will be played at 0730 daily and the Retreat will be played at 1700 daily on Eglin Air Force Base. During those times, patriots will stop their cars to show respect for all the men and women of the Armed Forces. All entry lanes at the gates will stop to avoid additional traffic build up; lanes exiting the base will remain open. Drivers must remain alert at all times and stop if the car/traffic ahead of them stops. Stop time is approximately 2.5 minutes.