RFP_Attch_1_-_SOW_dated_1_May_17.pdf

Statement of Work

Project Number: GLEN17-1002

Repair by Replace Chillers, B712

Schriever AFB, Colorado

1 May 2017

GLEN 17-1002 Page 2

SOW Table of Contents

Section

Title

Page

Number

1 Introduction 3

2 Background 3

3 Scope of Work 3

4 Design Requirements 3

5 Work Requirements 3

6 Performance Period 6

7 Meetings 7

8 Contract Completion 8

9 Invoicing and Payments 8

10 Contract Administration/ Points of Contact 8

Appendices

Appendix 1 Deliverables 9

Appendix 2 Outage Request Instructions 10

Appendix 3 SAFB Security Requirements 10

Appendix 4 Security Badging Process 11

Attachments List of attachments 12

Attachment 1 Project Drawing Package

Attachment 2 Project Specifications

Attachment 3 AF Form 66 – Submittal Registry

GLEN 17-1002 Page 3

1.0 INTRODUCTION:

This project is to repair by replace air-cooled chillers as identified in this SOW and all applicable attachments and specifications. All work to be conducted under this contract shall be done under the general conditions of the Statement of Work (SOW) contained herein and all applicable specifications and attachments.

2.0 BACKGROUND:

The 50th Civil Engineer Squadron at Schriever AFB (SAFB) is seeking proposals to repair by replace the three (3) air-cooled chillers at building 712 (SBIRS). The chillers are aging and require frequent repairs.

3.0 SCOPE OF WORK:

The Contractor shall provide all labor, tools, and materials to remove the existing chillers and replace with new chillers in strict accordance with this SOW at SAFB. The Contractor shall include information on each type of equipment they are bidding (i.e. cut sheets from the manufacturer). The Contractor shall provide the Government with complete construction, and warranty for this project.

4.0 DESIGN REQUIREMENTS:

N/A

5.0 WORK REQUIREMENTS

5.1 GENERAL PROVISIONS

5.1.1 The Contractor shall supply all labor, materials, transportation, equipment, and supervision to provide a complete, finished, functional product meeting SAFB Specifications.

5.1.2 All work must conform to the Project Drawings and Specifications, unless specific instructions contained herein exceed the requirements of the specifications.

5.1.3 The work area will be confined to the applicable areas as described in this document.

5.1.4 A submittal register is provided for this project. Provide submittals and maintain the

Submittal Register throughout project construction period of performance. Submittals shall be in accordance with Section 01 33 00, Submittal Procedures, of the Specifications.

5.1.5 Before project commencement and closeout, ensure that all Environmental reports have been submitted and approved by the CO and environmental group (CEIE) in SAFB Civil

Engineering.

5.2 PROJECT REQUIREMENTS

5.2.1 Demolition:

a. Demolish the existing air-cooled chillers as indicated on the project drawings.

Dispose of/recycle chillers and refrigerant per applicable environmental regulations.

GLEN 17-1002 Page 4

Provide recycling tickets to the government. Contractor shall recover any glycol removed from the chilled water system and return it back to the chilled water system prior to chiller startup. Any glycol makeup water shall be provided by the government.

b. Demolish the existing chilled water piping, piping insulation, fittings, and pipe supports as indicated on the project drawings.

c. Demolish wiring and conduit from existing disconnect to chillers as indicated on the project drawings.

d. Disconnect existing control wiring for the Siemens controls system and retain for reconnection.

5.2.2 New Work:

a. Install new air-cooled chillers as indicated on the project drawings; York model

YVAA0248CS or equivalent. Chiller performance shall be as indicated on chiller schedule on drawing M-601.

b. Install new chilled water piping, piping insulation, and fittings as indicated on the project drawings. Install pipe supports, as appropriate, to support chilled water piping. Extend existing concrete equipment pad, as necessary, to support new chillers.

c. Install new wiring and conduit from existing disconnects to the new chillers as indicated on the project drawings.

d. Reconnect Siemens controls to new chillers. Extend/modify wiring as needed to tie in to new chillers. Verify Siemens system is working properly and update graphics on computer in ATCC (B600) as necessary.

e. Provide Manufacturer startup of chillers.

f. Repair any damaged landscaping and building finishes resulting from work performed as part of this project.

5.2.3 Project Schedules and Updates.

5.2.3.1 Project Schedule: Provide a legible project schedule in printed and PDF format indicating all critical milestones leading to a final completion date.

5.2.3.1.1 Salient features to be included in the contractors’ progress schedule include, but not limited to:

• Construction Surveying/Construction Layout

• Pre-Final and Final Inspections

• Punchlist Items/Final Cleanup

• Lead and lag time expected/required

5.2.3.2 The contractor shall be required to submit weekly project schedule updates. Project updates shall clearly note project progress, project time count, project milestones, material lead times, and tentative/adjusted finish dates. A two week look-ahead schedule shall be submitted with the weekly project schedule update.

5.2.4 Materials Testing/Quality Assurance

GLEN 17-1002 Page 5

5.2.4.1 The contractor will be required to secure and coordinate all applicable project related materials testing. The 50 CES construction inspector shall be given the opportunity to accompany the contractors’ representative to observe all materials testing practices.

5.2.4.2 All completed layout, test submittals, and project schedules shall be reviewed internally for completeness prior to submittal to Schriever AFB 50 CES Engineering.

5.2.5 Additional services incidental to the work include, but are not limited to:

5.2.5.1 Final project clean up.

5.2.5.2 Submittal of “as-built” drawings and close out submittals per Form 66 requirements.

5.2.5.3 All other items incidental to completion of the work in its entirety.

5.2.5.4 The Contractor shall return all areas affected by construction activities, both within and outside the scope of this project, to their previous existing condition, to include site cleanup, repair of damaged real property, restoration and establishment of native vegetation, and removal of any and all construction refuse generated.

5.2.6 Work Equipment and Materials Staging

5.2.6.1 All work, equipment and materials required for this contract shall be staged in an area coordinated with the 50 CES Project Manager. This staging area will not interfere with building operations or access to work spaces by plant or building personnel. Staging area will be cordoned off appropriately per applicable safety requirements.

5.3 SPECIAL CONDITIONS/REQUIREMENTS

5.3.1 All work shall be coordinated with Base Civil Engineering (BCE) personnel and the Project

Manager (PM). All electrical and equipment outages must be scheduled through the BCE personnel, PM, and the “Outage Board” at least 15 working days in advance. Outage requests must be issued in strict accordance with the instructions contained in Appendix 3.

5.3.2 All construction work shall be subject to stoppages and delays due to critical SAFB mission requirements.

5.3.3 The Contractor shall ensure the building maintains temperature setpoints. Two chillers are required to maintain building temperatures when ambient air is above 75°F. The Contractor shall either provide temporary chillers, or phase work such that two chillers are available at all times.

5.3.4 The Contractor shall access the site via the roll-up doors to the mechanical yard. The

Contractor shall provide appropriate flaggers, traffic control devices, and signage to direct vehicle and pedestrian traffic around the work area.

5.4 GUIDES & REGULATIONS

GLEN 17-1002 Page 6

5.4.1 The project shall conform to all applicable Federal, State and local laws, regulations and base-specific standards and applicable Unified Facilities Criteria (UFC). Where there is a conflict between the referenced standards, the most stringent shall take precedence. All work accomplished by the Contractor shall comply with these criteria unless a waiver is obtained from the Air Force when conditions warrant such consideration.

5.5 AS-BUILTS/DRAWINGS AND O&M MANUALS

5.5.1 Geographic Information Systems (GIS) and CAD Requirements

5.5.1.1 As-Built Construction Documents

The contractor shall provide as-built drawings as per the attached AF Form 66. All drawing data will comply with the AEC CAD Standard Release 5.0 currently being used by Schriever AFB, Civil Engineer Squadron. All as-built drawing shall be delivered on a CDROM/DVD in both

*.PDF and *.DWG format. All sheets should be converted to PDF by their discipline. All DWG files should be projected to both NAD 1983 State Plane Colorado Central FIPS 0502 US Feet and Geographic Coordinate System WGS 84. Duplication of this data in both coordinate systems assures compliance with both DoD and State standards. All civil drawings shall clearly indicate survey site control monuments for basis of bearings and distance.

The *.DWG file delivered shall be created using AutoCAD Map 3D 2014. Accuracy level of data provided shall be +/- .02 feet. All Civil drawings shall reflect mean combination ground to grid factor, be printed upon any calculation sheets anytime ground (modified) State Plane

Coordinates are used, and be noted in the bearing source statement. Digital media must have an external label listing the name of the project and contract number and the words “As-Built

Record Set”. The *.DWG’s shall be bound and have no external references. When opened the

*.DWG’s shall be seen exactly as they should be plotted. Include any symbol libraries, font libraries, color tables, pen tables, plot configuration files, user command files, etc. necessary for a complete project. Compress, reduce, and/or purge all files using the appropriate utilities. All

*.CTB and *.PC3 files shall be supplied if used on the project.

5.5.1.2 GIS

Not required for this project.

5.5.1.3 Operations and Maintenance Manuals

Provide hard copy O&M Manuals in *.PDF format including all warranties, warranty and vendor contact information, relevant product data including proper maintenance and operation, and pertinent shop drawings describing all installed materials, systems and equipment in the project.

Manuals must be organized by CSI specification sections.

6.0 PERFORMANCE PERIOD

A Period of Performance of two hundred forty (240) Calendar days will be allowed from the execution of the Contracting Officer’s (CO) Notice To Proceed (NTP). The Period of

Performance includes processing all required submittals, installation of all components, testing, submission of as-built drawings, and lead time for any ordered materials. The Performance period includes fourteen (14) calendar days for approval of all preliminary submittals, and plans.

GLEN 17-1002 Page 7

Any and all project delays shall be addressed on an as-needed basis, and any requests for contract time extension shall be provided, in writing, to the contracting officer for consideration by the 50 CES project manager.

If the work period extends into periods of unsuitable weather, the project may be suspended for

Winter Exclusion.

6.1 WORK HOURS

Standard work hours under this contract are Monday through Friday, 7:00 a.m. to 5:00 p.m.

Mountain Standard Time (MST). Upon written request from the Contractor, the CO may grant permission to deviate from the standard work hours on a case by case basis. Request to the CO for non-standard work hours shall be requested at least 48 hours in advance. In addition to non-standard work hours, the Contractor shall not work on federal holidays without written approval from the CO.

7.0 MEETINGS

The time and place of meetings shall be determined by the CO. Project meetings shall include, at a minimum, the Contracting Specialist and the Project Manager.

7.1 KICK-OFF MEETING

The contractor shall attend one pre-construction (kickoff) meeting at Schriever AFB. A pre-construction meeting will be held at the Contracting conference room within ten (10) business days after the contract award.

7.2 PRE-CONSTRUCTIN SITE SURVEY

The Contractor, prior to the start of any on site construction activities, shall conduct a condition survey with the Contracting Officer and the 50th CES Project Manager, after which the

Contractor shall note the condition of any structural damage that may exist immediately within or adjacent to work site.

7.3 PROGRESS MEETINGS

Bi-weekly progress meetings shall be held. The contractor shall provide the weekly project schedule updates prior to the weekly progress meeting for discussion. These meetings will cover the progress made in the past period and will include any pertinent issues which could affect future contract progress. The Contractor will be responsible for providing Progress Meeting

Minutes within one (1) business day of conclusion of the meeting.

The following items shall be covered:

a) Meeting Attendees and Contact Information

b) Project Percent Complete (Actual and Scheduled)

c) Schedule

d) Two Week Look Ahead

e) Material Submittals and Statuses

f) RFI’s and Statuses

g) Resolution of Existing Issues

h) New Business

GLEN 17-1002 Page 8

8.0 CONTRACT COMPLETION

8.1 DELIVERY & WARRANTY

The Contractor shall complete all requirements prior to final inspection. Following final inspection, all drawings, O&M Manuals, and CDs shall be delivered to the CO within ten (10) business days.

8.2 PRE-FINAL INSPECTION

The Contractor shall conduct a pre-final walk through inspection with Base personnel and publish the pre-final inspection findings in a pre-final inspection (punch list) report.

8.3 FINAL INSPECTION

The Contractor shall conduct a final inspection with base personnel and publish the findings in a final inspection report. The inspection shall concentrate on the items identified at the pre-final inspection and recorded in the pre-final inspection (punch list) report. A final inspection shall not be performed until the pre-final inspection (punchlist) report has been resolved.

Final acceptance: Upon successful final testing in presence of the CO & PM, final “as-built” drawings submitted to CO, and approved site clean-up the contractors work will be complete.

9.0 INVOICING AND PAYMENTS

Invoicing will be IAW DFARS clause 252.232-7006, Wide Area WorkFlow Payment

Instructions and PGI 232.70 - Electronic Submission and Processing of Payment Requests and

Receiving Reports.

10.0 CONTRACT ADMINISTRATION/POINTS OF CONTACTS

10.1 LGCA Contracting Officer (CO)

2d Lt Michael Kilbourn

Building 210, Room 237

Schriever AFB, CO 80912

Voice: COMM (719) 567-3811 michael.kilbourn.2@us.af.mil

10.2 50 CES Project Manager (PM)

Bryon W. Gohl, PE

Bldg 500, Room 153

Schriever AFB, CO 80912

Voice: COMM (719) 567-6383 bryon.gohl.2@us.af.mil mailto:michael.kilbourn.2@us.af.mil mailto:bryon.gohl.2@us.af.mil

GLEN 17-1002 Page 9

GLEN 17-1002

APPENDICES

Appendix 1: Deliverables

Appendix 2: Outage Request Instructions

Appendix 3: SAFB Security Requirements

Appendix 4: Security Badging Process

Appendix 1: DELIVERABLES

The Contractor shall provide submittals to the CO via the IMT Form 3000. A complete list of deliverables needed for approval can be found on the Project Submittal Form, AF Form 66. Any submittal that will be in electronic format shall use a version that is compatible with the

Government’s 2010 version of Microsoft Word, Excel, and Adobe Acrobat. Submittals in

AutoCAD shall be as listed in paragraph 5.6.1.1. All deliverables shall also be dated.

Task Project Work Plan (Deliverables)

The Contractor shall produce and submit a project work plan for approval. The plan shall contain at a minimum the strategy and milestones for completing the project tasks and completed in Gant Chart Format.

CONTRACT PROGRESS SCHEDULE (AF 3064)

The Contractor shall submit a signed AF 3064 Contract Progress Schedule, depicting an overall contract progress schedule for the main elements of work for the period of performance as described in the Table of Deliverables above. The Contractor shall also provide a line graph depicting actual construction progress (solid line) versus scheduled construction progress (dotted line) throughout the period of performance.

The PM and CO shall approve the first (baseline) progress schedule and it shall not be altered without the approval of the CO.

The PM and CO shall sign subsequent and periodic updates to the progress schedule.

CONTRACT PROGRESS REPORT (AF 3065)

The Contractor shall submit AF 3065 every two weeks after the issuance of NTP. The work elements and percentages of the total job identified on the AF 3065 shall be identical to the work elements and percentages on the AF 3064. If the Contractor is more than 5% behind schedule, the Contractor shall note in the Remarks section the reason why and what is being done to get back on schedule. The PM will sign the AF 3065 and send to the CO for coordination and approval.

An AF 3065, signed by the PM and the CO, shall accompany each invoice submitted in WAWF.

GLEN 17-1002 Page 10

Appendix 2: OUTAGE REQUEST INSTRUCTIONS

The contractor shall coordinate all equipment and utility outages with the 50 CES PM. The contractor shall provide the 50 CES PM with the date(s) and time(s) that the equipment or utilities will be out of service. These shall be provided at least 15 working days before the requested outage. The 50 CES PM shall enter this information on a 50SW Form 21 and route it to the 50 SW scheduler. The contractor shall attend the outage board with the 50 CES PM to discuss the outage and its impacts on base operations with the member of the Outage Board. The

Outage Board convenes on Thursdays in B300, room 302, from 1300L-1400L. The contractor is only responsible for attending only one meeting; when the outage request is presented before the

Board.

Appendix 3: SAFB SECURITY REQUIREMENTS

Contractor is required to provide identification badges for their employees. All Contractor personnel shall wear these badges while on SAFB. Badges are required to identify the individual, company name, and be clearly and distinctly marked as Contractor. These are not substitutes for visitor, temporary or any other SAFB generated badges.

The contractor shall comply with all SAFB security requirements. SAFB is a controlled/restricted area and special security procedures are utilized to deter espionage, sabotage, and theft of Air Force resources. The contractor shall be responsible for security of his work areas in cooperation with applicable base agencies.

The contractor shall appoint, in writing to the Government, a Security Representative to arrange all needed security support for this Performance Work Statement (PWS). The contractor shall arrange all needed security support for this project. Contractor shall coordinate security matters with the 50 Civil Engineer Squadron (50 CES) and other base agencies, as needed. Assistance from the 50 CES Security Manager and 50 Security Forces Squadron (SFS) personnel will be provided to the contractor’s Security Officer.

It is the sole responsibility of the Contractor to obtain any and all required escorts prior to starting work.

Photographs will not be taken on Schriever AFB without prior coordination with the Security

Manager and approval of the commander. Upon approval, photographs shall not be taken of any mission equipment, classified or sensitive materials. Use of digital cameras is limited and a make, model, and serial number of the camera to be used must be supplied to the Security

Manager for approval prior to use.

Incidents of a violating photography procedures shall be treated as a breach of security and that person shall be susceptible to apprehension, search, confiscation of photography equipment and materials, and detainment. The contractor shall insure personnel are briefed on base security requirements.

GLEN 17-1002 Page 11

Access to the Restricted Area will be required for this project, and it will be the responsibility of the contractor to provide personnel who are capable of passing the required security background investigations, and capable of obtaining un-escorted Restricted Area badges in a timely manner.

Access to the Restricted Area will be required for this project, and it will be the responsibility of the contractor to provide personnel who are capable of passing the required security background investigations, and capable of obtaining un-escorted

Restricted Area badges in a timely manner.

Appendix 4: SECURITY BADGING PROCESS

PLEASE NOTE THAT THE SECURITY CLEARANCE AND BADGING

PROCESS WILL TAKE 3 TO 4 WEEKS.

STEP 1 – Fill out the “Standard Form 85P Questionnaire For Public Trust Positions” and submit to the 50 CES Security Manager through either the Project Engineer, or the Contracting Office.

It is the responsibility of the Contractor to obtain contact information for the Project

Engineer and the Project Contracting Officer. All contact information should be obtained at the time of contract award.

• Keep a copy of the Standard Form 85P, it will help you in Step 3.

STEP 2 – Upon completion of the “Standard Form 85P”, the Contractor will be asked to fill out a form “AF IMT 2583 Request For Personnel Security Action”.

Fill out Blocks 1 through 7; and Block 30. In Block 30, make sure to include a valid E-

Mail address.

STEP 3 – The Contractor will be notified via E-Mail by the 50 SW/IP Office, that an investigation has been initiated.

• The E-Mail received from the 50 SW/IP has the contact information for the 50

SW/IP office.

• Carefully read the attachments and log in to the EQIP Website to begin the clearance paperwork

• YOU HAVE 30 DAYS TO COMPLETE THE ONLINE CLEARANCE

PROCESS FROM THE TIME YOU ARE NOTIFIED BY 50 SW/IP THAT AN

INVESTIGATION HAS BEEN INITIATED.

• IF YOUR CLEARANCE PROCESS IS NOT COMPLETED WITHIN 30 DAYS,

A STATUS REVIEW WILL BE CONDUCTED AND THERE IS A CHANCE YOUR

CLEARANCE WILL NOT BE GRANTED.

GLEN 17-1002 Page 12

• No additional project time will be allotted due to incomplete security clearance paperwork.

STEP 4 – Contractor should complete the online EQIP Form. * It is important to click

“RELEASE” to send the completed form back to the 50 SW/IP Office. *

• Print the 2 signature pages for your records.

• You will be notified via E-Mail by 50 SW/IP to set up a fingerprinting appointment

STEP 5 – Set a fingerprinting appointment. After setting your appointment, contact the Project

Engineer or the Contracting Office; to make them aware of the date and time access to Schriever

AFB will be required for your appointment.

• Fill out the “Application For Federal Employment Form OF612”, and the

“Declaration For Federal Employment”, and bring them with you to your fingerprinting appointment.

STEP 6 – After your fingerprinting appointment, contact the 50 CES Security Manager, SrA

Zacherry Cano (Primary), 567-4630, at zacherry.cano@us.af.mil, or Mr. Casey Waughtel

(Alternate), 567-6553, at casey.waughtel.1@us.af.mil, to set up a time to review security process and obtain badging paperwork, if required.

List of Attachments:

Number Description/Title Pages

1 Project Drawing Package 9

2 Project Specifications 292

3 AF Form 66 – Submittal Registry 1