Answers_To_questions.docx

1. Can the Halon tank on base be relocated off site? If not, will the tank have all the necessary adaptors readily available for recovery and filling (Amerex and Ansul)?

-1.2.2 Inspections. Inspect and perform all annual, 5-year, 6-year maintenance, and 12-year hydro testing, refilling and recharging of all portable and wheeled-type fire extinguishers IAW Section V-Technical Exhibit (TE) 1 of this PWS and the COR coordinated list. Tag each extinguisher showing at a minimum: name of company and technician inspecting, date of inspection, and any repairs that were required. Contractor is not responsible for inspections of extinguishers mounted on vehicles, equipment, or aircraft. If any extinguishers are missing or appear to have been discharged, immediately notify the Fire Department at (719) 556-7354 or the Fire Department COR at (719) 556-6574.

1.3 Corrective Maintenance and Repair: Fire Extinguishers need to be operational at all times.

Corrective maintenance returns a fire extinguisher to full operating capacity as described below.

The contractor shall pick-up any extinguishers that have been identified by Peterson Fire Department COR as needing repair/recharge within 48 hours of notification

1.3.1 Annual Fire Extinguishers. The contractor shall inspect IAW NFPA 10 and repair as necessary all extinguishers listed in Section V-TE-1of this PWS.

1.3.2 For unserviceable extinguishers, the contractor shall verify any unserviceable extinguisher with the COR. The contractor shall dispose of any extinguisher deemed unserviceable by the COR IAW NFPA10, Section V, TE-2. The contractor is not responsible for permanent replacement of extinguishers that are unserviceable due to age, corrosion, etc.

1.3.3 The 5-year and 6-year Fire Extinguishers. The contractor shall perform overhaul maintenance, repair, and recharging IAW the manufacturer’s recommendations for each type of extinguisher IAW Section V- TE-1. Each 5-year and 6-year maintenance shall be recorded on a record sticker, tag or plate, which shall be affixed on the exterior of the extinguisher shell. The 5-year and 6-year maintenance of each extinguisher, shall include the replacement of parts such as, but is not limited to, service collars, o-rings, valve stems and inspection tags.

1.3.4 The 12-year Halon 1211 Fire Extinguishers. The contractor shall maintain and repair all hydrostatic testing, reclamation, and transferring of 150 lb Halon 1211 extinguishers to and from the flight line as listed on Section V, TE-1. A hydrostatic test of the extinguishers as specified in the manufacture’s recommendations. The 12-year maintenance of each extinguisher, shall include the replacement of parts such as, but is not limited to, service collars, o-rings, valve stems and inspection tags.

1.3.4.1 Recharging 5-year and 6-year Fire Extinguishers and 12-year Halon extinguishers:

1.3.4.1.1 The amount of recharge agent shall be verified by weighing. The recharge gross weight shall be the same as the gross weight that is marked on the extinguisher label.

1.3.4.1.2 For 5-year and 6-year maintenance or 12-year hydrostatic testing, extinguishers shall be emptied. The dry chemical may be reused provided a closed system is used for emptying and the agent is stored in a sealed container to prevent contamination. A temporary extinguisher (of same type) shall be provided by the contractor when any extinguisher is removed from the facility/area for service. Record tests and frequency of tests IAW NFPA 10, Section V, TE-2, shall be completed IAW Paragraph 1.5.2 of the PWS.

1.3.4.1.3 Halon 1211 is classified as a Class I Ozone Depleting Chemical. The Government shall provide, as government-furnished material (GFM), all halon required for extinguisher maintenance. The contractor is not allowed to provide halon from its own stock. This contract does not authorize the purchase of halon to charge Air Force fire extinguishers. All halon provided to the contractor in extinguishers or as GFM for extinguisher maintenance shall remain the property of the U.S. Government. Furthermore, this contract does not authorize the contractor to dispose of or claim any “government-owned” Halon 1211.

1.3.4.1.3.1. On a regular basis (at a minimum with each invoice) and at the conclusion of the performance of the contract, the contractor shall provide reports that demonstrate the tracking of halon to the COR.

1.3.4.1.3.2. The contractor shall return to the Fire Department all unused or excess halon. The contractor shall not dispose of any U.S. government-owned halon.

2. What are available hours to access Bldg. 218?

- Bldg 218 is accessible 24/7

3. How are the replacement chemicals distributed throughout the life of the contract (wet chemical, dry chemical, Halon, BC)?

- 4.2.1 Hazardous Waste. All hazardous waste generated from contract activities shall be disposed of according to all federal and state regulations. The contractor shall make correct waste determinations for each waste stream. The contractor shall ensure proper waste packing, labeling, hazardous waste manifesting, and transport from accumulation site to ultimate disposal. Ensure the waste goes to a properly permitted treatment/disposal facility and that all manifests and any other required documentation are available to the Peterson AFB Environmental Flight before submittal of invoice. Pay all costs associated with hazardous waste management and disposal. Any and all fines/penalties assessed by state, local or federal agencies for hazardous waste laws violated shall be paid by the contractor. Contact the 21st Space Wing (SW) Environmental Flight immediately at (719) 556-7328 upon hazardous waste generation.

4.2.2 Hazardous Materials. In the accomplishment of this contract, non-flammable, environmentally friendly, biodegradable products IAW Air Force Instruction (AFI) AFI 32-7086, Hazardous Materials Management, Chapter 2.5.5, found in Section V-TE-2 must be used. Submit AF Form 3952; “Chemical/ Hazardous Material Request Authorization” and the manufacturer’s “Material Safety Data Sheet (MSDS)”, to the base HAZMART, Building 652, for all chemical used on Peterson AFB within two (2) weeks of contract award and within two (2) weeks after any new chemicals are purchased for use under this contract. No chemicals shall be used on Peterson AFB prior to obtaining this approval. No chemicals shall be stored on Peterson AFB. The contractor shall contain, handle, and cleanup all spills from this operation. Cost to dispose of spilled material and any other waste items resulting from a spill is the responsibility of the contractor. All spills, leaks and inadvertent release of hazardous materials shall immediately be reported to the Fire Department COR at (719) 556-6574 or 556-7354.

4. Will any of the areas, where the extinguishers are located, require an escort? If so, will an escort be available throughout the entire day/night?

- Contractor shall be escorted into controlled areas, if necessary, by facility/building managers during hours of operations

4.1 Hours of Operation: Perform the inspection, pick-up or delivery of extinguishers during the hours of 7:00 a.m. – 4:00 p.m, Monday through Friday, according to the pre-coordinated schedule, mentioned under Section 1, paragraph 1.2.1.

The contractor is not required to provide service on the following days:

5. Will badges be issued to the technicians of the winning bid to access PAFB?

- 4.4 Security Requirements for Peterson AFB: Comply with all Peterson AFB security requirements imposed by the installation commander at all times while on the premises to include not using cell phones while operating a vehicle on base. Obtain necessary badge(s) required for access to Peterson AFB.

4.4.1 Badge Request. Request, on company stationery including address, telephone number, and contract number a list of employees, with the full legal name, social security number, date of birth and place of birth requiring access to Peterson AFB. Each contractor employee must obtain the necessary badge within the 10 day period. When a badge is requested for a new employee an updated employee list must be sent to the Contracting Office.

4.4.1.1 Contractor employees shall apply for individual identification badges at the Peterson AFB Visitor’s Control Center; Building 1334 upon employment after access letter is on file with security forces. Badges are processed Monday through Friday from 6:00 a.m. to 2:30 p.m. No appointment is necessary. Upon completion or termination of the contract or termination of a contractor employee, surrender identification badge(s), to their contract manager who in-turn shall surrender the badge(s) to the Contracting Office or COR the following workday.

4.4.2 Vehicle Requirements Proper state vehicle registration, proof of insurance and a valid driver’s license are required to drive on Peterson AFB. All commercial vehicles must enter through the East Gate (Marksheffel Road), the primary search area for all commercial delivery vehicles.

6. Are there ideal times for the inspections and if so what are those times?

-1.2.1 Scheduling. The Contractor shall coordinate with the Fire Department Contracting Officer Representative (COR) for a list of buildings and a list of points of contact. The contractor shall be notified by the Fire Department COR before commencing any inspection/ maintenance. At this time the contractor shall review with the Fire Department COR, the schedule of inspections for all portable and wheeled fire extinguishers at the facilities. The contractor shall be available on base a minimum of one day every other week to service previously identified unserviceable extinguishers. Contractor shall be escorted into controlled areas, if necessary, by facility/building managers

7. Must all inspections be scheduled in advance, and can appointments be scheduled 7 days a week or limited to week days?

- Yes, inspections must be scheduled in advance. Please see answer to question # 4.

8. Will cell phones and/or hand held radios be allowed on base during inspection visits/services?

-4.4 Security Requirements for Peterson AFB: Comply with all Peterson AFB security requirements imposed by the installation commander at all times while on the premises to include not using cell phones while operating a vehicle on base. Obtain necessary badge(s) required for access to Peterson AFB.

9. Are there any requirements above OSHA standards that we are required to comply with?

- Scope of Work: Furnish all personnel, equipment, tools, materials, supplies, transportations and labor necessary to perform inspection, maintenance, and repair and recharge portable and wheeled fire extinguishers as defined in this Performance Work Statement (PWS). Conform to all federal, state, local requirements, the Air Force Occupational Safety and Health Standard (AFOSHSTD), Occupational Safety and Health Administration (OSHA) and applicable manufacture recommendations as required in the PWS. Work must be performed in accordance with (IAW) the current National Fire Protection Association (NFPA) 10 standards, “Portable Fire Extinguishers, for the inspection and maintenance of all types of portable and wheeled fire extinguishers that are on Peterson Air Force Base (AFB), Colorado. The United States Air Force shall provide all Halon 1211 for Flightline Fire Extinguishers

10. Will PAFB provide a template of required forms or reports required to comply with PAFB fire inspection logs?

-1.4 Record Keeping and Documentation. The contractor shall maintain the monthly Inventory Record on all extinguishers, provided by the government or other automated product that meets the requirement listed in 1.4.1. The inventory record consist of a computer-generated listing of: facility showing each extinguisher type, size, location, serial number and last inspection date. The contractor shall maintain continuous update of this Inventory Record to include the due date of the next 5-year and 6-year maintenance, and the 12-year hydrostatic tests of each extinguisher and the correct count of the extinguisher at each location. A copy of this inventory record shall be sent via emailed to the 21st Space Wing Fire Department COR, the same day as invoicing in Wide Area Work Flow (WAWF).

1.4.1. The Inventory Record shall list all halon fire extinguishers for which the contractor is responsible for and shall be readily available for audit or query. The contractor’s maintenance schedule shall be based upon the Inventory Record. The Inventory Record shall be a columnar report, in a comma-delimited text file, electronic spreadsheet file, or other computer-readable electronic format, and list the following minimum data for each extinguisher.

Undergoing major overhaul/refurbishment Date prepared for salvage or turned-in to government control *

* A date in this field indicates that the extinguisher has been removed from the contractor’s responsible inventory.

1.5 Reporting. The contractor shall provide two periodic reports (the Service Report and the Halon Report) to the COR.

1.5.1 The Service Report, which is included in the inventory records, shall accompany the invoice and shall itemize all services, the contractor performed during the month. This report shall list the following data for each extinguisher serviced during the reporting/invoice period.

· Date

· Tracking number or serial number of the extinguisher (from inventory record)

· Type of Service (e.g. initial fill, annual service maintenance, six-year complete maintenance, hydrostatic testing, corrective maintenance/recharging, refurbishment, transfer to government, and salvage preparation)

· Quantity of halon (in pounds) recovered from extinguisher prior to servicing (or quantity remaining in extinguisher following salvage preparation and/or transfer of the extinguisher to government control)

· Quantity of halon (in pounds) used to recharge extinguisher

· Amount returned of halon (in pounds) returned to [state to whom]

1.5.2 The Halon Report shall be accomplished twice a year (30 June and 31 December) and forward to the COR. The Halon report shall provide the following summary data points in a text file, electronic spreadsheet file, or other computer-readable electronic format:

· Date

· Total quantity (in pounds) of GFM halon received by the contractor from the government during the reporting/invoice period

· Total quantity (in pounds) of GFM halon under the contractor’s control as “bench stock” at the end of the reporting/invoice period

· Total quantity (in pounds) of unserviceable GFM halon accumulated in recovery cylinders under the contractor’s control, awaiting turn-in to the government at the end of the reporting/invoice period

· Total quantity (in pounds) of halon turned-in by the contractor to the government during the reporting/invoice period-30 June or 31 December of each year.