Attch_5_-_Addendum_to_52.212-1.docx

FA2487-20-F-0009

Attachment 5 - Addendum to 52.212-1

Instructions to Offerors – Comercial Items

1.0 Proposal Preparation Instructions

To assure timely and equitable evaluation of proposals, Offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and requirements as defined in the Performance Work Statement (PWS). Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of three (3) separate parts; Volume I - Price Proposal, Volume II - Technical Proposals, and Volume III - Past Performance Information. Offerors are cautioned to follow the detailed instructions fully and carefully, as the Government intends to make an award based on the initial offers received, without discussion of such offers. You must submit one (1) original copy via electronic mail or file transfer service, two (2) paper copies and one (1) electronic copy on CD-ROM/DVD. The original electronic mail submission takes precedence if there is any disparity with the CD-ROM or printed copies.

1.1 Quantity and Page Limits as Follows:

Section Copies Page Limits

Volume I – Price Proposal Electronic Original + (2) paper copies + CD-ROM No page limit

Volume II – Technical Proposal Electronic Original + (2) paper copies + CD-ROM 10 pages

Notes: * If the Offeror is utilizing significant subcontractors (50% or more of work performed by the subcontractor), a total of one (1) additional page is authorized for each subcontractors Past Performance information.

** Provide the form at Attachment 8 of one (1) reference of the most recent/relevant contract performed for Federal agencies or commercial customers within the last three (3) years as part of the Past Performance Volume III. If the Offeror is utilizing significant subcontractors, in addition to the one (1) reference for the prime, the Offeror may provide one (1) additional reference for each significant subcontractor.

The electronic and paper files will be checked to determine the number of pages and compliance with proposal instructions. Those pages in excess of the limit will be removed from the back of the Volume II and III by the PCO to ensure they are not evaluated. The Government will not keep any pages in excess of the limit. If Evaluation Notices (EN’s) are required, page limits may be placed on any responses. Any page limits for responses to ENs will be identified in the letter forwarding the ENs to you. Excess pages submitted in response to EN’s will also be removed in the same manner by the PCO.

The PCO has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the PCO will review this determination and if, in the PCO’s opinion, adequate price competition exists no additional cost information will be requested, thus certification under FAR 15.406-2 may not be required. However, if at any time during this competition the PCO determines that adequate price competition no longer exists; Offerors may be required to submit information to the extent necessary for the PCO to determine the reasonableness and affordability of the price. In accordance with FAR 15.403-1(b) and 15.403-3(a), data other than cost or pricing data may be required to support price reasonableness. Data shall be provided in accordance with FAR 15.403-5. If, after receipt of proposals, the PCO determines that there is insufficient information available to determine price reasonableness and none of the exceptions in FAR 15.403-1 apply, the Offerors shall be required to submit certified cost or pricing data. Should adequate price competition not exist after receipt of proposals, the provisions of FAR Part 15.403-4 shall apply, and the Offerors will be asked to provide certification of cost or pricing data.

Documents submitted in response to this RFP must be fully responsive to and consistent with the requirements of the RFP (Contract Line Item Numbers and Attachments) and Government’s standards and regulations (FAR, DFARS, AFFARS AFI and AFMAN) pertaining to the Performance Work Statement and Evaluation Factors for Award in addendum to 52.212-2.

2.0 Specific Instructions:

Volume I – Price Proposal – Submit one (1) Original Proposal by electronic means, Two (2) Copies and CD-ROM.

The Price Proposal volume shall consist of the following sections:

SECTION 1 - Submit Offeror’s informational cover page that clearly identifies the firm’s point of contact, phone number, and E-mail address for this solicitation.

SECTION 2 - Cost or pricing information to include completed Standard Form (SF) 1449; filled in Part I, Section B – Supplies or Services and Prices/Costs; and all required supporting data (including all completed solicitation attachments).

SECTION 3 – Proposed Price spreadsheet (attachment 9) shall be filled out with appropriate information to include annual labor amounts and proposed material profit amount for Base and Option periods and culminate in the Total Proposed Price amount.

Office furnishings consisting of chairs, file cabinets, phone, desk and computer will be provided as Base Support. No GFP/GFE (Government Furnished Property/Government Furnished Equipment) is anticipated to be required for this effort. GFI (Government Furnished Information) will be utilized in accordance with the PWS.

Provide a Price Proposal Volume in accordance with the Contract Line Item Numbers (CLINs) within Part I, Section B – Supplies or Services and Prices/Costs which begins on the page following the SF 1449 - Solicitation, Offer, and Award for this solicitation; to include the base period requirement and option period. Follow all instructions presented below and provide all required information. These instructions are to assist you in submitting information other than cost or pricing data that is required to evaluate the price reasonableness of your price proposal. Compliance with these instructions is mandatory and failure to comply may result in rejection of your proposal. Offers should be sufficiently detailed to demonstrate price reasonableness. The burden of proof for credibility of proposed prices rests with the Offeror. Information beyond that required by this instruction shall not be submitted, unless you consider it essential to document or support your cost/price position. All information relating to the Offeror’s proposed price including all required supporting documentation must be included in the section of the proposal designated as the Price Proposal Volume. Under no circumstances shall this information and documentation be included elsewhere in the proposal.

Complete blocks 17a (to include CAGE Code), 30b, 30a and 30c. An authorized official of the firm must sign and date the SF 1449 in Blocks 30a through 30c. In doing so, the Offeror agrees to the contract terms and conditions as written in the RFP, attachments, and PWS.

Data files submitted electronically or on a CD-ROM; Data files shall be accessible by a PC-based computer running MS Windows 2007 or later format. Do not password protect or “lock” documents.

Any Standard Form (SF) 1449 Solicitation Amendments issued must be signed to acknowledge the SF 1449 amendment and submitted with Proposal. Submit Original plus two (2) Copies.

Complete the necessary fill-ins and certifications in SF 1449, and Addendums to 52.212-3 and 52.212-4. SF 1449 Addendum shall be returned in its entirety. The Offeror shall submit only those pages that require a fill-in. The Offeror’s Representations and Certifications record must be current, accurate and complete. For additional information reference https://www.sam.gov/.

Volume II –Technical Proposal – Submit one (1) Original Proposal by electronic means, Two (2) Copies and CD-ROM.

The Technical Proposal volume shall address each of the following subfactors to describe the Offeror’s proposed approach to performing the requirements set forth in the PWS and the following sections:

Factor 1: Experience or ability to provide personnel that have a minimum of three (3) years’ experience of database entry to include use of Microsoft Access. PWS Reference 1.3, 1.5a and 1.7 Factor 2: Experience or ability to provide personnel that have a minimum of three (3) years’ customer service experience to include both email and telephonic communications enabling them to communicate and coordinate with customers to facilitate performance. PWS Reference 1.2, 1.5b and 1.7.3 Factor 3: Experience or ability to provide personnel that have a minimum of three (3) years’ experience of executing purchase transactions with vendors to include providing proof of purchase documentation for all software purchases. PWS Reference 1.2, 1.5c and 1.6

For Offeror’s information: The previous contract for this requirement included between one and two Full Time Equivalent(s) (FTE). Offerors shall propose a level of service based on the number of FTE(s) your firm determines is appropriate.

Volume III –Past Performance Information – Submit one (1) Original Proposal by electronic means, Two (2) Copies and CD-ROM.

One (1) reference for same or similar type contract is required. Fill out Attachment 9 with appropriate information to include the total contract amount and period of performance.

The Government will evaluate the quality and extent of Offeror’s performance deemed recent and relevant to the requirements of this RFP. The government will use information submitted by the Offeror on the Attachment 8 form, the Past Performance Proposal and other sources such as other Federal Government offices and commercial sources, to assess performance. Relevant contracts include contracts that meet the relevancy definition cited below. The evaluation of past performance information will take into account past performance information regarding predecessor companies, who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the acquisition.

Teaming Arrangement or Joint Venture: If the Offeror intends to fulfill the requirements of this solicitation in a teaming arrangement or joint venture, the Offeror must provide complete information as to the arrangement, including a list of any relevant and recent past/present performance information on previous teaming arrangements or joint ventures with the same teaming or joint venture partner. If this is a first time joint effort, each party to the arrangement must provide a list of past and present contracts.

Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime Offeror without the subcontractor’s consent. Provide with the proposal a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor.

For the purpose of this solicitation, Recent and Relevant Past Performance is defined as:

RECENT – Ongoing contracts with a performance history, and contracts completed within three (3) years from the issue date of this solicitation (see Standard Form 1449, Block 6)

RELEVANT – Performance of work efforts involving the purchase of commercial off-the-shelf (COTS) software, OR software maintenance, OR bundled maintenance; OR other related services including filing purchase and license information, OR database operations, OR report generation, OR general support to address software, documentation, and licensing issues; OR tracking and distributing vendor documentation, software updates, and licenses for customers that are similar or greater in scope, magnitude and complexity than the effort described in this solicitation and PWS.

Offerors with no relevant past or present performance history or the Offeror’s performance record is so limited that no Past Performance rating can be reasonably assigned shall receive the rating "Acceptable".

The Government may also use other information available to it that is determined relevant to this effort, such as, but not limited to, the Contract Performance Assessment Reporting System (CPARS) and Federal Awardee Performance and Integrity Information System (FAPIIS).

3.0 Relationship between addendum to 52.212-1, Instructions and addendum to 52.212-2, Evaluation

Your attention is directed to the functional relationship between Addendum to 52.212-1 and Addendum to 52.212-2 of this solicitation. Addendum to 52.212-1 provides information for the purpose of organizing the proposal and is not intended to be all-inclusive. Addendum to 52.212-2 describes evaluation factors for award, to include the evaluation procedures for responsiveness to the solicitation, ranking of the Price proposal, and assessment of Technical Acceptability and Past Performance information. Since the Government’s evaluation of proposals will cover areas identified in addendum to 52.212-2, proposals shall address all such areas of evaluation. Proposals that do not contain the information requested risk rejection.

4.0 Format for all proposal Volumes shall be as follows:

Proposals shall be neat, indexed (cross-indexed as appropriate) and assembled in an orderly manner.

Page Set-Up/Font Size/Lines on Page. Only 8 ½ x 11 inch, portrait format pages are acceptable for text-oriented material. Landscape (11 x 8 ½ inch) pages are permitted for charts or graphs. Foldout pages are limited to 11 x 17 inch and may be portrait or landscape (limit 5). Text font shall be Times New Roman (with no “narrow” font versions acceptable). Font size shall be 12 point with proportional spacing permitted. Type size for figures and tables must be no smaller than 8-point with proportional spacing permitted. Text may be wrapped around figures and tables. Margins on all four (4) edges of each page will be at least 1 inch. Include: RFP number, Volume and/or subdirectory title and page number in the margin on the lower right of all pages as appropriate. Single spacing may be used for figures and tables. Company name and proprietary information notices shall be placed on top and/or bottom margins. Use single column formatting only; multi-column formatting is not allowed. Graphics are allowed in either color or Black and White with an 8-point minimum on embedded text except where data is only being used as a sample and readability is not intended. Proposals shall not be supplemented by a package or supplemented by reference documents. Elaborate formats, bindings or color presentations are not desired or required.

Page Definition. A page is defined as one face of a sheet of paper containing information.

Page Numbering. Pages in each volume shall be numbered sequentially and consecutively. The cover page, table of contents, list(s) of tables and drawings, and blank pages are excluded from the page count.

It is preferred that the volumes are submitted in paper folders NOT in hard cover binders.

Deviations from these instructions will be reviewed by the PCO to ensure that no contractor receives a competitive advantage. Deviations resulting in a competitive advantage for an Offeror will result in the proposal being determined noncompliant with the RFP requirements. Offerors unconditionally assume the risk that a clear quantitative deviation will be deemed qualitatively advantageous to the Offeror and determined noncompliant with the RFP.

The Government will retain one copy of all unsuccessful proposals. Unless the Offeror requires otherwise, the Government will destroy extra copies of unsuccessful proposals.

Offerors are advised that delays can be experienced entering the installation when proposals are hand carried to the base. Please contact Kenneth Clark, PCO, at (850) 883-7456 or at Kenneth.Clark.27@us.af.mil to coordinate in person drop off at an Eglin AFB entrance gate facility if needed.

Please submit the Electronic Original to Kenneth Clark, PCO, at Kenneth.Clark.27@us.af.mil by the required date at time. The Subject line of the email should include the Solicitation number, and label the email as a proposal submission.

The Printed Copies of the Proposals must be hand delivered or mailed to arrive at the following address no later than three business days following the required due date and time of the Original Electronic copy: Please coordinate with the Kenneth Clark, PCO, if delivery of the physical copies is anticipated on or before the required date and time for submission of the electronic copy.

ATTN: Kenneth Clark 210 West D Ave, Building 373 Eglin AFB FL 32542

Hand-carried proposals must be delivered to Government Facility Staff in Building 373, Eglin AFB, FL, or coordinated for hand delivery to the PCO, Kenneth Clark.. The envelope used in submitting your proposal must be plainly marked with the solicitation number, and the date and local time set for proposal closing. NOTE: It is imperative that Offerors intending to deliver their proposal by commercial carrier, e.g. Federal Express, DHL, UPS, etc., insure that the outer envelope of the commercial carrier’s package identifies the contents as a proposal. This outer package must clearly show the solicitation number and the date and local time set for proposal closing.

All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) website at https://www.fbo.gov. Offerors are encouraged to subscribe for real-time email notifications when information has been posted to the website for this solicitation.

Offerors shall email requests for clarifications or information concerning this solicitation to kenneth.clark.27@us.af.mil no later than ten (10) calendar days prior to receipt of proposal date.

Additional Notes:

52.216-1 Type of Contract (Apr 1984)

The Government contemplates award of a Firm Fixed Price contract resulting from this solicitation.

The Government contemplates award of a Firm Fixed Price contract resulting from this solicitation.

(End of Provision)

DETERMINATION OF COMPETITIVE RANGE

(a) Pursuant to FAR 15.306, the Contracting Officer's determination of competitive range of proposals submitted as a result of this solicitation will consider such criteria as technical evaluation/ranking of the proposal, initial cost/ price proposed, and other items set forth in Section M of this solicitation. See the Section M paragraph entitled "Evaluation Criteria," for a definitive listing of these criteria and their relative importance.

(b) Offerors are hereby advised that only those proposals determined to have a reasonable chance for award of a contract will be included in the competitive range. While every effort will be made to maintain strong competition, the Contracting Officer will also look to eliminate time consuming and unnecessary discussions with those offerors whose proposals have no reasonable chance for award.

This procedure is considered beneficial to both the Air Force and the offerors involved since, in addition to saving further expenditure of resources, acquisition lead time should be reduced.

(c) Accordingly, offerors should submit initial proposals on their most favorable terms, from both a technical and cost/price standpoint. Again, it should be noted that proposals will not be included in the competitive range solely on the basis of technical acceptability, nor will they be included due to cost/price considerations alone.

(d) Offerors whose proposals are not included in the competitive range will be notified as soon as practicable. Additional information relative to such proposals will be provided through debriefing of unsuccessful offerors.

If performance under this contract will require access to Air Force computer systems (stand alone or networked), compliance with Air Force Instruction (AFI) 33-119 and Air Force Instruction (AFI) 33-200 is mandatory. It should be noted that such access requires, at a minimum, a National Agency Check or Entrance National Agency Check in accordance with DoD 5200.2-R, Personal Security Program.

Offerors should make themselves familiar with local procedures for processing such requirements, and be prepared to be in compliance on the first day of contract performance. Failure to comply with this requirement may be considered a failure to perform.

ACCESS TO AIR FORCE COMPUTER SYSTEMS

If performance under this contract will require access to Air Force computer systems (stand alone or networked), compliance with Air Force Instruction (AFI) 33-119 and Air Force Instruction (AFI) 33-200 is mandatory. It should be noted that such access requires, at a minimum, a National Agency Check or Entrance National Agency Check in accordance with DoD 5200.2-R, Personal Security Program.

Offerors should make themselves familiar with local procedures for processing such requirements, and be prepared to be in compliance on the first day of contract performance. Failure to comply with this requirement may be considered a failure to perform.

52.233-2 Service of Protest (Sep 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from TBD

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of Provision) 252.215-7012 REQUIREMENTS FOR SUBMISSION OF PROPOSALS VIA ELECTRONIC MEDIA (JAN 2018)

The Offeror shall submit the cost portion of the proposal via the following electronic media: CD-ROM

(End of provision)

DFARS 252.227-7028 TECHNICAL DATA OR COMPUTER SOFTWARE PREVIOUSLY DELIVERED TO THE GOVERNMENT (JUN 1995).

The Offeror shall attach to its offer an identification of all documents or other media incorporating technical data or computer software it intends to deliver under this contract with other than unlimited rights that are identical or substantially similar to documents or other media that the Offeror has produced for, delivered to, or is obligated to deliver to the Government under any contract or subcontract. The attachment shall identify-

(a) The contract number under which the data or software were produced;

(b) The contract number under which, and the name and address of the organization to whom, the data or software were most recently delivered or will be delivered; and

(c) Any limitations on the Government’s rights to use or disclose the data or software, including, when applicable, identification of the earliest date the limitations expire.

5352.209.9001 POTENTIAL ORGANIZATIONAL CONFLICT OF INTEREST (OCT 2010) (OCT 2010)

(a) There is potential organizational conflict of interest (see FAR Subpart 9.5, Organizational and Consultant Conflicts of interest) due to the purchase of commercial off-the-shelf (COTS) software to be performed. Accordingly:

(1) Restrictions are needed to ensure that the purchase of commercial off-the-shelf (COTS) software to be performed does not lead to an organizational conflict of interest, for the duration of the contract.

(2) As a part of the proposal, the offeror shall provide the Contracting Officer with complete information of previous or ongoing work that is in any way associated with the contemplated acquisition.

(b) If award is made to the offeror, the resulting contract may include an organizational conflict of interest limitation applicable to subsequent Government work, at either a prime contract level, at any subcontract tier, or both. During evaluation of proposals, the Government may, after discussions with the offeror and consideration of ways to avoid the conflict of interest, insert a special provision in the resulting contract which shall disqualify the offeror from further consideration for award of future contracts.

(c) The organizational conflict of interest clause included in this solicitation may be modified or deleted during negotiations.

(End of provision)