FAtch08PPQandCvrLtr.doc

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS AIR FORCE SPECIAL OPERATIONS COMMAND (AFSOC)

MEMORANDUM FOR

(Respondent)

(Date)

FROM:

HQ AFSOC/A7KQ

427 Cody Ave

Hurlburt Field FL 32544-5407 SUBJECT: Request for Present and Past Performance Information, Solicitation No. FA0021-09-R-0004

1. Headquarters Air Force Special Operations Command (HQ AFSOC) is in the process of selecting contractors for award of a Systems Engineering and Technical Assistance (SETA IV) Service contract. The estimated total value of this acquisition is $85 million to all awardees over the life of the 5-year contract. Detailed information regarding this solicitation may be found at http://www.fedbizopps.gov by searching Reference No.: FA0021-09-R-0004.

2. One of the considerations in proposal evaluation is the verification of the offeror’s Present and Past Performance on contracts, which reflects the offeror's ability to perform on the proposed effort. We depend on information received from agencies such as yours, which have had firsthand experience with an offeror, for the evaluation of the offeror's performance on those contracts.

3. Our areas of interest in the offeror are summarized in the attached questionnaire, which we have requested be forwarded by the offeror to his customers. We need your written response by 25 Jun 09. This schedule will allow us sufficient time to analyze the information prior to start of negotiations. It is important that you return the completed questionnaire directly to the Government.

4. To assist you in preparing your response and expediting your reply, the questionnaire may be filled out by hand and faxed to (850) 362-6890, Attention: Kurt Buchanan. Please call Kurt Buchanan at (850) 362-6897 or (850) 884-3196 prior to transmission or if you have any questions. Your completed questionnaire will become a part of the official Source Selection records.

5. Your assistance is greatly appreciated, and your prompt response will be one of the keys to the successful and timely completion of this Source Selection.

//Signed//

JEFFREY L. LOWMAN

Contracting Officer

1 Attachment

Present and Past Performance Questionnaire

PAST/PRESENT PERFORMANCE QUESTIONNAIRE

When filled in this document is source selection sensitive information iaw FAR 3.104

SECTION 1: CONTRACT IDENTIFICATION

A. Contractor: ________________________________________________________________________________

B. Cage Code of contractor contract was awarded to: _________________________________

C. Contract number: _______________________________________

D. Contract type: ______________________________

E. Was this a competitive contract? Yes _____ No _____

F. Period of performance: _________________________________________________________

G. Initial contract cost: $____________________________

H. Current/final contract cost: $_______________________________

I. Reasons for differences between initial contract cost and final contract costs: ____________________________

J. Description of service provided: _______________________________________________________________

SECTION 2: CUSTOMER OR AGENCY IDENTIFICATION

A. Customer or agency name: ____________________________________________________________________ B. Customer or agency description (if applicable): ___________________________________________________

C. Geographic description of services under this contract, i.e. local, nationwide, worldwide, other Commands:

SECTION 3: EVALUATOR IDENTIFICATION

A. Evaluator's name: ___________________________________________________________________________

B. Evaluator's title: ____________________________________________________________________________

C. Evaluator's phone/fax number: ________________________________________________________________

Number of years evaluator worked on subject contract: _________________________________________________

SECTION 4: EVALUATION

Please indicate your satisfaction with the contractor’s performance by placing an “X” in the appropriate block using the scale provided to the right of each question. This scale is defined as follows:

CODE

PERFORMANCE LEVEL

B BLUE/EXCEPTIONAL - The contractor’s performance meets contractual requirements and exceeds many (requirements) to the Government’s benefit. The contractual performance was accomplished with few minor problems for which corrective actions taken by the contractor were highly effective.

P PURPLE/VERY GOOD - The contractor’s performance meets contractual requirements and exceeds some (requirements) to the Government’s benefit. The contractual performance was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

G GREEN/SATISFACTORY – The contractor’s performance meets contractual requirements. The contractual performance contained some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

Y YELLOW/MARGINAL – Performance does not meet some contractual requirements. The contractual performance reflects a serious problem for which the contractor has not yet identified corrective actions or the contractor’s proposed actions appear only marginally effective or were not fully implemented.

R RED/UNSATISFACTORY – Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

N NOT APPLICABLE - Unable to provide a score.

Effectiveness of overall contract management (including ability to effectively lead, manage and control the program)

Sufficiency of teaming arrangement, if any, to provide sufficient breadth and depth of experience /expertise to respond to the contract requirements

Reasonableness and cooperation in dealing with your staff (including the ability to successfully resolve disagreements/disputes and maintain communications with team/subcontractors)

Timeliness/effectiveness of contract problem resolution without extensive customer guidance

Understood/complied with customer objectives and technical requirements

Successfully responded to emergency and/or surge situations

Management of team/sub-contractor performance and quality of work

Contractor-proposed alternative methods/processes reduced cost, improved maintainability or provided other benefits to the customer

Contractor implemented responsive/flexible processes to improve quality and timeliness of support.

If required, did the contractor avoid, neutralize, or mitigate Organizational Conflicts of Interest?

Quality & repeatability of operations & maintenance.

Ability/quality to provide sound technical approach and overcome technical challenges, if encountered, during the period of performance.

Quality/integrity of technical data/report preparation efforts

Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements

Ability to hire/apply a technically qualified workforce at time of award with the appropriate security clearances

Ability to retain a qualified / cleared workforce on this effort

Effectiveness of employee compensation towards quality of work.

If the contract is a government requirement set aside for small business, did the contractor comply with FAR Clause 52.219-14, Limitations on Subcontracting, and incur at least 50 percent of the personnel cost of contract performance for employees of the concern?

If this contract involved support of aviation operations and/or SUAS technical instructional/qualifications and/or operational requirements for an aircraft program, how well did the contractor perform?

If this contract involved military missions, requirements documentation, life cycle management, and systems engineering, how well did the contractor perform?

Accuracy in forecasting contract costs

Ability to meet forecasted costs and perform within contract costs

Ability to alert Government of unforeseen costs before they occur

Effectiveness in handling unforeseen cost increases

Sufficiency and timeliness of cost reporting

If the contractor had subcontractors/suppliers, did the contractor pay them in a timely manner?

2. Please discuss each and every response for which you indicated B/E (Blue/Exceptional), Y/M (Yellow/Marginal) or R/U (Red/Unsatisfactory) in response to the questions above (use additional sheets, if necessary).

3. Government Contracts Only: Has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations?

No ___

Yes___ Default___ Convenience___ Pending Terminations___

If yes, please explain (e.g., inability to meet cost, performance, or delivery schedules, etc).

SECTION 5: NARRATIVE SUMMARY

Would you have any reservations about soliciting this contractor in the future or having them perform one of your critical and demanding programs?

Please provide any additional comments concerning this contractor’s performance, as desired. You may include information on any other contracts with the contractor that you believe are relevant to this source selection.

Evaluator’s Signature:

Printed Name of Evaluator: _____________________________________________________Date: ____________ Please fax this completed “Present and Past Performance Questionnaire” directly to kurt buchanan at (850) 362-6890 by 25 jun 09.

If you do not have fax capability, please mail your response marked “TO BE OPENED BY ADDRESSEE ONLY” to:

HQ AFSOC/A7KQ

ATTN: KURT BUCHANAN

427 CODY AVE

HURLBURT FIELD FL 32544-5407

Your prompt response is appreciated. Thank you for your assistance!

AIR COMMANDOS – QUIET PROFESSIONALS

Attachment 8

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