SOW - Updated - H51 Furniture.docx

STATEMENT OF WORK

For

3 SOW S20-052 H51 System Furniture, 10 August 2020

H51 System Furniture S20-052

Prepared By:

OC-ALC/OBCA

10 August 2020

1. SCOPE

76 SWEG requires new system furniture and installation.

2. BACKGROUND

The new area being built will serve to accommodate incoming SWEG personnel and expanding workloads, and will need a full complement of furniture. The new systems furniture will be used to support new H51 area in B9001.

3. REQUIREMENTS

3.1. Item Description – Any cubicles purchased for and/or installed on Tinker AFB shall be in compliance with TAFB Facility Standards Section 15. The Government shall provide a room empty of any existing furniture prior to installation beginning. The following items listed shall be provided for this requirement. The Government shall provide an expected layout for power pole placement at time of solicitation.

· laminate top with vinyl edge

3.1.1.2. Workstation Depth of shall be 24 inches on one side and the connecting surface with the opposite side being 30 inches in depth &1.25 inches thick.

3.1.1.6. Overhead Storage shall be 6 foot in length positioned to the left of the center section with doors that flip up, slide back and lock

3.1.1.7. Panel Height shall be 62 inches

· Mid-grade recycled fabric, metal connectors

3.1.1.8. Powered panels to include

· Three (3) duplex power receptacles single circuit

· The Contractor shall provide a pathway for Cat 6 LAN drop to be ran

3.1.1.9. Duplex desktop Power source with USB Charger

· Constructed from pressed wood with Woodgrain Laminate surface

· Privacy panels on all sides.

3.1.2.2. Workstation Depth of counter shall be 30 inches on one side with the other two being 24 inches (see 8x10 attachment)

3.1.2.3. One (1) three drawer filing cabinet per workstation (opposite Hutch)

3.1.2.4. One (1) three foot lateral filing cabinet per workstation (under side with hutch)

3.1.2.5. Six foot Overhead Storage hutch opposite side with three drawer cabinet

· Hinged cabinet style doors

3.1.2.8. Each station shall have the following options:

· Power receptacle or power strip on all sides

· Duplex Desktop power outlet with USB chargers

3.2. Installation – Cubicle Installation done on Tinker AFB shall be in compliance with TAFB Facility Standards. The Government will make final power termination, but the contractor shall provide power poles and electrical whips from the ceiling to the installed cubicles and desks. The following shall be provided for this requirement.

3.2.1. Each dealership shall be able to provide, or capable of obtaining support services to include removal and warehousing of the proposed systems furniture.

3.2.2. The Contractor representative shall meet with Government Acceptor and/or Government Point of Contact (GPOC) to review the installation drawings prior to installation.

3.2.3. Contractor shall be liable for any damage to government property caused by the contractor or their representatives.

3.2.4. The Contractor shall notify the GPOC once the materials have been shipped and provide an estimated delivery date. The Contractor shall provide all material handling required to move the materials from the delivery truck to the site of the installation.

· A maximum of 30 days storage for new products shall be included in the contractor's agreement.

3.2.5. Services shall include inspection of product for shipping damage. If damage is found it shall be the responsibility of the contractor to notify the GPOC and make all arrangements for replacement or repair of the item(s) damaged. Damaged items are not to be installed unless otherwise directed by the Contracting Officer or GPOC.

3.2.6. The contractor shall ensure that adequate space on system furniture is provided for the running of a LAN drop by the Government. On freestanding “supervisory” desks with laminate surface shall provide routing on furniture with blank faceplate for the Government to complete LAN installation.

3.2.7. Services shall include removal of any existing office furniture to a place set aside by the Government where it shall be palletized for removal by the Government.

3.2.8. Prior to acceptance, the contractor shall clean all new furniture only with the manufacturer's recommended cleaning agents/products.

3.2.9. The contractor shall provide all new components, completely assembled, installed, and operational, including keys in each lock set.

3.2.10. New furniture, equipment, and accessories shall be level, square, and in proper alignment with adjoining furniture. All drawers should operate smoothly and stay closed when not in use.

3.2.11. The contractor shall inspect to ensure the new furniture is free of surface dirt and defects, the installation is complete, and the new furniture is ready for use.

3.3. Design Services – The Contractor shall provide professionals versed in programming, space planning and product specification, able to communicate product capabilities to the customer, to ensure products purchased meets the requirements.

3.3.1. As a part of the request for proposal/quote process, the contractor will bid a set of typical to provide a Not-to-exceed price upon which the award will be based. Following award, within parameters specified below, a complete design that takes into account site condition considerations, as well as information gathered during initial customer review, shall be provided.

3.3.2. The Contractor shall be able to provide design services, including space planning, site verification, material selection and programming as necessary for each project.

3.3.3. If a site visit is required the Contractor shall provide knowledgeable personnel that can perform all needed tasks to generate a design suitable for quotation within the time provided by Contracting for the site visit.

· The Government will provide personnel for this site visit able to answer any and all questions from the Contractor.

· If time provided is not reasonable based on documents provided in the solicitation the Contractor shall notify Contracting so that additional time and solicitation extension can be assessed.

3.3.4. The Contractor shall be responsible for collection of information relevant to the design of a space. Examples could include personnel interviews, questionnaires and walk-through inspections of the facility.

3.3.5. Design services shall include site evaluation to ensure proper fit of the new furniture within the given space and that all structural and other anomalies are taken into account.

3.3.6. The Contractor is responsible for notifying the Government Acceptor of all LAN and power requirements so that Government personnel may ensure that the site is ready at time of installation.

· Design shall ensure that power poles do not protrude into main walkways.

· Design shall ensure that all outlets included in the design are accessible to the user, free and clear of obstacles.

· Design shall ensure that no more than two duplex outlets (four plug in points) are put onto the same circuit.

3.3.7. All designs of furniture layouts, including original designs and any subsequent redesigns, shall be accomplished by, qualified professional Interior Designers.

3.3.8. The Contractor shall provide additional drawings of furniture layouts, if requested by base organizations on a non-rewritable CD or DVD in both .dwg and .pdf formats unless otherwise specified in the contract.

3.3.9. Design service shall include an initial complete design with up to two additional revisions prior to final approval.

3.3.10. Designs of each location shall include a Basic component floor plan sheet in which all systems furniture and workstation is tagged: to include graphic symbols for all major hanging components (flipper cabinets, shelves, task lights, tack boards, work surfaces, drawers, etc.) as determined by the government. This design sheet shall include station numbers and movable wall and associated product locations, in 1/4" = 1'-0" scale.

· Designs of each location shall include a Panel and Hardware Layout sheet: to include all finish colors and fabrics, panel widths (30", 36", 42", etc.), in 1/4" = 1'0" scale, in addition to display hardware, keys and locksets shall be included.

· Design sheet layouts of each location shall include a Furniture Power Distribution sheet in 1/4" = 1'0" scale to include: the location of all new powered panels, powered components, receptacles, communication ports, power poles, powered raceways, base electrical feeds and building connection points.

· Within three (3) business days of award the Contractor shall provide full color pallets to the Government POC for final choice of materials and colors. The Government will provide these selections back to the Contractor within two (2) business days. The Contractor shall consider this time when providing their estimated completion date as part of the final quote to Contracting.

3.3.11. Within ten (10) workdays after the final design has been accepted by the base requesting organization, a bill of materials detailing all new inventory, and (3) copies of all plans including basic floor plan, movable wall, panel and electrical layouts shall be provided to Contracting. Contracting will provide a copy of the documents to the Program Manager and Government Evaluator for the project.

3.3.12. The Contractor shall maintain an updated, automated master copy of all furniture layouts, (designs/redesigns) accomplished under this contract for the duration of the warranty, after government acceptance of the project..

3.3.13. Design shall conform to the parameters established in the Architectural Barriers Act regarding accessibility of persons with disabilities.

3.4. Product Documentation - All documentation (Owner’s manuals, warranty information, assembly instructions, maintenance and care instructions, operating instructions, etc.) shall be provided to and reviewed with the Government Acceptor and/or Government Project Manager upon completion of the installation.

3.5 Product Tools - Special assembly tools (security hardware wrench, spare parts provided with the furnishings, etc.) shall be provided to the Government Acceptor and/or Government Project Manager prior to final Government acceptance of products and services.

3.6 Inspection and Acceptance - Validation between the contractor and the Government Acceptor and GPOC that all product has been installed according to manufacturer guidelines and customer specifications.

3.6.1. A post-installation walkthrough shall be coordinated with the contractor’s authorized representative and the GPOC.

3.6.2 All areas requiring correction shall be documented in a punch list by the contractor and provided to the GPOC upon completion of a joint walk through.

3.6.3 A final walk through will be performed with the contractor and the GPOC to ensure all punch list items have been addressed to the satisfaction of the Government.

3.6.4 Upon completion of all contract requirements, the contractor will submit to the GPOC the documentation of completed punch list items. The GPOC will provide validation of the completed punch list to the contractor. The Contractor may then submit a final invoice in the Wide Area Workflow system (WAWF) (https://wawf.eb.mil/).

4. GENERAL REQUIREMENTS

4.1. Hours of Operation – The Contractor shall perform the work required under this contract during the following days and hours.

4.1.1. Monday through Friday, 7:30am to 4pm hrs.

4.1.1.1. These dates and hours exclude federal holidays, base closures due to inclement weather, and furlough days, as applicable.

4.1.2. If work hours are required outside the hours stated, the Contractor shall contact the Government POC for approval from the CO. Upon approval from the CO, the Government Subject Matter Expert (SME) or Government POC must be present with the Contractor.

5. ON-BASE REQUIREMENTS

5.1. Environmental Protection & Safety – The Contractor shall be knowledgeable of and comply with all applicable federal, state and local laws, regulations, instructions and requirements regarding environmental protection and occupational safety and health. The Contractor shall comply with any laws, instructions or regulation changes during the term of this contract.

5.1.1. Hazardous Materials Management – Contractors shall be compliant Tinker Air Force Base (TAFB) Supplement to Air Force Instruction (AFI) 32-7086, “Hazardous Materials Management”, Tinker AFB procedures per Tinker Air Force Base Instruction (TAFBI) 32-7004, “Hazardous Waste Management”, and Complex procedures per Oklahoma City Air Logistics Complex (OC-ALC) Sup to AFI 32-7086, “Hazardous Material Management” and OC-ALCI 32-101 “Air Quality Record Keeping Procedure”. Publications are available digitally on e-Publishing website at www.e-publishing.af.mil for downloading or ordering.

5.1.2. Spills – Upon occurrence of any spill that could enter the storm system or cause any harmful environment effects, the Contractor shall immediately call 911 to report the incident. When possible, the Contractor shall use a base telephone to receive help from Tinker AFB 911. If using a cell phone, the Contractor shall request Tinker AFB 911. The Contractor shall immediately report all environmental violations to the GPOC and the Unit Environmental Coordinator (UEC).

5.1.2.1. The Contractor shall provide five (5) copies of a typed or written report about the incident within four (4) clock hours as follows:

a. One (1) copy to Contracting Officer

b. Two (2) copies to the GPOC

c. One (1) Copy to the UEC

d. One (1) Copy for Record

5.1.2.2. The format of the report shall be left up to the Contractor, but the report shall contain the following information:

a. Name and contact number of person reporting the spill

b. Date and time of incident

c. Location and source of spill

d. Substance or pollutant spilled

e. Amount spilled and rate of discharge

f. Any damages or injuries involved

g. Extent of area impacted

h. Potential hazards

i. Actions taken

j. Organizations contacted

k. Remarks Section - that addresses the cause of the spill (e.g. human error, equipment, etc.) and whether 911 was called and which agencies responded.

5.2. Housekeeping - The Contractor shall keep the work areas clean and neat IAW industry standards, OSHA, fire and safety standards, and this SOW.

5.3. RESERVED

5.4. Contract Management – The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate or alternates who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer (CO) within 10 days after contract award. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operations of this contract on the installation.

5.4.1. All contractors shall submit a complete list of personnel in accordance with installation policy, including deliverymen, who will be expected to work on the installation. This list will contain Privacy Act information as required as well as the expectation that each individual will be able to present a current and valid state identification, to meet local Air Force security requirements.

5.4.2. The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees.

5.4.3. The contractor shall be an authorized dealer of the specific Systems and Modular furniture manufacturers specified on the project.

5.5. Privately Owned Motor Vehicles (POV): Contractor personnel shall comply with the directives pertaining to operation of POVs on Tinker AFB per AFMAN 31-116, in its entirety, “Motor Vehicle Traffic Supervision”. The Contractor shall comply with Tinker AFBI 24-302, in its entirety for the operation of POVs within Tinker AFB.

5.6. Visitors Pass: The Contractor shall contact the Government POC seven (7) business days before arriving on Tinker AFB in order to make arrangements for Visitors Passes. The Government POC will assign a sponsor for the Contractor from within the organization. The Contractor and the sponsor shall arrange to meet at Pass and Registration, Building 6611 at the Tinker Gate which is South of I-40 off of Air Depot. The Contractor shall provide two (2) forms of identification, one of which shall be a picture ID, to the 72 SFS. The 72 SFS will provide an AF Form 75, Visitors Pass, which will be valid for up to thirty (30) calendar days.

5.7. Foreign Nationals: The Contractor shall notify the Government POC before sending a Foreign National representative to perform services. Special rules apply for foreign nationals visiting a US Government facility.

5.8. Safety and Health on Government Installations: While performing work under this contract on a Government installation, the Contractor shall comply with federal, state and local regulations, and AFI 91-203, “Air Force Consolidated Occupational Safety Instruction”, as established by this contract and Appendix C. The Contractor shall notify the CO, Government POC, and Government Contract Administrator (CA) within one (1) business day of any injuries that occur to contractor personnel while they are on the installation. The Contractor shall notify the CO, Government POC, and Government CA within one (1) business day of damage to Government property or equipment during the execution of the contract.

5.9. Emergency Procedures: The Contractor personnel shall follow the direction of the Government personnel with regard to emergency procedures, such as fire, tornado, active shooter, bomb threats, or other emergency. It is the responsibility of the Contractor to provide guidance and to establish procedures for its employees to respond to an emergency. It is the Contractor’s responsibility to account for their employees following an emergency evacuation. The Contractor personnel shall participate with the Government personnel in all fire and tornado drills at no additional cost to the Government.