Exhibit G - Submission Instructions.pdf
PDF 2 MB Posted
- Solicitation number
- 2314444802
- Issued by
- Oregon
About this file
This is a submission instructions document for the Portland Bureau of Transportation (PBOT) in Oregon related to vacuum excavation utility locating services for capital improvement projects. The document provides guidance to prospective bidders on how to submit their proposals for consideration. PBOT intends to utilize vacuum excavation—the removal and replacement of materials via coring, vacuum extraction, or similar methods—to verify the depth and location of existing utilities during the design phase of capital projects. PBOT will issue Task Orders under price agreements established through this procurement process. The submission instructions document outlines the procedural requirements and formatting specifications that bidders must follow when preparing and submitting their bids, ensuring compliance with PBOT's administrative and technical standards for evaluation.
The document establishes the framework for bidder participation and contract administration, detailing how qualified vendors will be selected to provide these specialized utility locating services on an as-needed basis through task orders. By establishing price agreements in advance, PBOT can efficiently procure vacuum excavation services for multiple capital projects without conducting separate competitive procurement for each engagement, thereby streamlining project delivery and reducing design timeline delays caused by utility conflicts.
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Other files
| File | Type | Posted |
|---|---|---|
| ITB DOC2314444802.pdf | ||
| Exhibit F - Flexible Service TO.pdf | ||
| Exhibit E - Standard Goods and Services Price Agreement.pdf |
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Text version
1. Tutorial Title Respond to a City of Portland bid opportunity
2. Estimated Completion Time 10 minutes
3. Purpose / Overview How to respond to a bid opportunity
4. Audience Businesses who want to respond to bid opportunities at the City of Portland.
5. What you may need before you begin You may need the following to complete this tutorial.
• A complete proposal to upload
• Account for the Portland Supplier Portal
If you do not have an account, follow the Create an account for the Portland Supplier Portal tutorial to create one. The City's Portland Supplier Portal uses the SAP Business Network, and creating an account allows businesses to respond to or be notified of City of Portland solicitations. If your organization is already registered with the SAP Business Network, you will need the username and password to login. Go to your organization’s SAP Business Network account administrator for assistance. See Troubleshooting & Support for more information.
EXHIBIT G -
SUBMISSION INSTRUCTIONS
https://www.portland.gov/business-opportunities/documents/supplier-tutorial-create-account-portland-supplier-portal/download
6. Step-by-Step Instructions
1. View open solicitations for the City of Portland on our Bids and Proposals page.
Click on the solicitation to view details.
2. If the Bid Number starts with "0000####" (e.g., Professional Services “00002730”) then follow these instructions to respond: https://www.portland.gov/business-opportunities/documents/electronic-bid-submittal-instructions-legacy-system/download https://www.portland.gov/business-opportunities/events/bids https://www.portland.gov/business-opportunities/documents/electronic-bid-submittal-instructions-legacy-system/download https://www.portland.gov/business-opportunities/documents/electronic-bid-submittal-instructions-legacy-system/download https://www.portland.gov/business-opportunities/documents/electronic-bid-submittal-instructions-legacy-system/download
3. If the Bid Number DOES NOT start with "0000####," then continue with this tutorial.
Click on the hyperlinked Bid Number. All Bids list a Buyer, your single point of contact. Please direct questions about the bid to the Buyer listed.
4. Read through the details of the solicitation.
5. Click the link to the attachment to start the download process. Save and open the file.
6. Navigate back to the City’s Portland Supplier Portal. Review the document to learn about the solicitation.
7. Click “Respond.”
8. Click “Register/Login” if you are not already logged in. If you do not have an account, click "Register as Supplier" and follow the tutorial Create an account for the City’s Portland Supplier Portal.
https://www.portland.gov/business-opportunities/documents/supplier-tutorial-create-account-portland-supplier-portal/download https://www.portland.gov/business-opportunities/documents/supplier-tutorial-create-account-portland-supplier-portal/download
9. Click “Respond.”
10. Click “Intend to Participate.” By clicking “Intend to Participate,” you can access all documents, messages, and information for the solicitation. Once registered, you can download materials, complete your bid and questionnaires, and save drafts any time before the deadline.
11. Click “References.” Click the attachment link. Alternatively, click “Download all attachments” if there are multiple.
12. Save and open the files. Review the document(s) to learn more about the solicitation. After reviewing the solicitation document, you will likely log out and take time to prepare your proposal. Any time you are working in the solicitation page, you can click “Save draft” to save any work you have started
In the next steps, we will assume the proposal has been prepared and is ready to upload. If you need to upload multiple files, you can create a ZIP file to attach. Alternatively, if the comment icon displays, you can click the comment icon to add additional attachments.
13. Navigate back to the Portland Supplier Portal. Click “Attach a file.”
14. Drag and drop your proposal document to this space. Alternatively, you can click Choose File button to select the document from your computer. Click “OK.”
15. Enter your bid amount in the provided field.
16. Click “Submit Entire Response.” Click “OK.” You submitted the response!
7. Troubleshooting & Support
• Some Businesses trying to view open solicitations, clicked on the link and received an error message. Clear your browser’s cookies and cache and try again.
• All Bids list a Buyer, a single point of contact. Direct questions about the bid to the
Buyer listed.
Important Links
• Schedule a one-on-one session (phone call, virtual or in-person) with our Support Team
• Visit the City of Portland’s Support Center for more support resources for businesses
8. FAQs Visit the Frequently Asked Questions on the City of Portland’s Support Center.
https://outlook.office365.com/book/SupplierRegistration@portlandoregon.gov/?ismsaljsauthenabled https://www.portland.gov/business-opportunities/doing-business-city/support-center https://www.portland.gov/business-opportunities/doing-business-city/support-center#toc-frequently-asked-questions
9. Version & Update History Version 2.0 – Updated screenshots to be clearer and combined phone call, virtual, and in-person support sessions together.
| 1. Tutorial Title |
| 2. Estimated Completion Time |
| 3. Purpose / Overview |
| 4. Audience |
| 5. What you may need before you begin |
| 6. Step-by-Step Instructions |
| 7. Troubleshooting & Support |
| 8. FAQs |
| 9. Version & Update History |
File details come from the government source that posted it. Updated .