Exhibit F DCS-1227D Closure Report Guidelines.pdf
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- Attached to
- Master Agreement AZ|CTR056498
- Contract number
- CTR056498
- Issued by
- Arizona
About this file
This document is a Child Specific Recruitment (CSR) Closure Report Guidelines form issued by the Arizona Department of Child Safety (DCS), specifically document DCS-1227D dated April 2020. The guidelines outline the procedures and requirements for closing child adoption and guardianship cases, with a focus on comprehensive documentation and recruitment efforts.
The document provides detailed criteria for case closure, including mandatory actions such as ensuring children have professional photos on the Children's Heart Gallery for at least 6 months, responding to all family inquiries, exploring barriers with foster families, conducting file investigations of biological and significant relationships, and addressing youth's potential reluctance to be adopted. Specific scenarios that may trigger case closure include prolonged family-like placements, imminent aging out of the system, out-of-state moves, early caregiver identification, and existing connections to support services like Fostering Sustainable Connections or Casey Family Services. The guidelines require thorough documentation and potentially require approval from the Assistant Director of Foster Care for case closures not related to guardianship or adoption.
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Text version
Re-referral Will be reviewed by Adoption Recruitment Team.
Case Closure Reasons other than guardianship or adoption will require the approval of the Assistant Director of Foster Care.
The following efforts must be completed and documentation must be provided:
a.) Children must have professional photos on the Children’s Heart Gallery for at least 6 months (this requires at least one in person attendance at a photo shoot).
b.) All inquiries must be responded to. Please include data on how many families inquired, and why they were not selected.
c.) Foster families who are unwilling to adopt must have a discussion on barriers and attempts must be made to defeat barriers i.) If a financial barrier due to a need for special rates (e.g., Therapeutic Foster Care or DDD etc.) please provide documentation.
ii.) Provide documentation to show discussions on the time limit of this caregiver as a placement, for example, is this placement willing to be a long term caregiver for the youth? Additionally, please include documentation to show a plan for the youth when they reach age 18.
d.) File digs must be completed and all biological family and individuals with a significant relationship to the child must be explored and re-visited if appropriate.
e.) Youth had adamantly expressed unwillingness to consent to adoption or guardianship.
i.) What conversations have taken place with the youth regarding why they do not want to be adopted?
ii.) Are any services in place to work with the youth on this topic (e.g., therapy, CFT meetings, etc.)?
f.) Child has been in a family-like setting for a prolonged period of time (DDD placements for 3 years).
g.) Child is living with a caregiver that will provide a permanent placement and the youth will soon turn 18 years of age.
h.) Child has moved with a caregiver out-of-state through an ICPC agreement.
i.) A caregiver has been identified prior to the submittal of the first 90 day report .
j.) The case is already receiving Fostering Sustainable Connections services or Casey Family Services.
CHILD SPECIFIC RECRUITMENT (CSR)
CLOSURE REPORT GUIDELINES
ARIZONA DEPARTMENT OF CHILD SAFETY
DCS-1227D
(04/20)
Guidelines
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