Exhibit E - Online Bid Room Information.pdf
PDF 102 KB Posted
- Solicitation number
- HHS0017715
- Issued by
- Travis County, Austin City, Texas
About this file
This is an exhibit document providing instructions for submitting bids through the Texas Health and Human Services (HHS) Online Bid Room for solicitation HHS0017715. The document outlines the electronic submission process and accessibility requirements for vendors responding to the AccessGen Client Server Encyclopedia (CSE) Edit Software Maintenance contract opportunity. Bidders may submit responses electronically through the HHS Online Bid Room or through alternative submission methods identified in the solicitation package. Use of the Online Bid Room is optional and subject to all terms, conditions, and requirements specified in the solicitation documents. Prospective bidders must adhere strictly to the form and method of delivery outlined in the solicitation package, as failure to comply may result in disqualification. Responses must be submitted on or before the due date and time specified in the solicitation package.
Access to the HHS Online Bid Room requires a multi-step registration process through the IAMOnline portal. Users must request an account as a non-HHS employee or register their organization, using an email address as the external user ID. Once an Agency Sponsor approves the access request, users receive an IAMOnline registration email with a seven-day activation window for security purposes. Applicants with previous Enterprise Portal or IAMOnline access must complete a new registration using a different email address, as duplicate email addresses are not permitted. The registration process may require several days; bidders are advised to allow sufficient time for account approval before the response deadline, as late submissions are not accepted. Technical difficulties encountered during the optional electronic submission process do not constitute grounds for protesting a contract award. Additional support is available through the Help Desk at 512-438-4720 or 855-435-7181 (toll-free), operating 7:00 A.M. to 7:00 P.M. CT, Monday through Friday.
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Text version
Version 1.40 Revision Date 07/22/2025
Exhibit E HHS Online Bid Room Information
HHS0017715
Bids/responses for this solicitation may be submitted electronically using the HHS Online Bid Room or any other method identified in the solicitation. Use of the HHS Online Bid Room is optional and is subject to all terms and conditions, affirmations, and other requirements of the solicitation as any other method of submission.
Read and review the solicitation package and all associated documents carefully before completing and submitting a response in the form and manner described in the solicitation package. Questions regarding the solicitation must be addressed to the Point of Contact in the solicitation package. The Point of Contact is identified in the solicitation package.
Submit the solicitation response in the form and manner described in the solicitation package on or before the response due date and time.
IMPORTANT: The solicitation package will identify the specific form and method of delivery. Failure to adhere to the requirements in the solicitation package may result in disqualification.
Access to the HHS Online Bid Room is a multi-step process.
All Online Bid Room Users:
• Follow the provided link to access the IAMOnline – Sign-in page.
• Next, click the link labeled “Request account as a non-HHS employee or register organization” to request a new account. Please note, the external user ID should be an email address.
• Users can find detailed instructions here; Follow the organization or external user account request steps as directed.
• Once the Agency Sponsor receives and approves the access request, users will receive an IAMOnline registration email to set up their IAMOnline account.
• The user will click the Activate Account button to set up their account promptly. Please note that the link will only be active for seven (7) days for security reasons.
Note: Applicants who already have access to the previous Enterprise Portal and/or IAMOnline for other applications, MUST complete a new registration to receive access to the online bid room. The new registration must be completed with a different email than the original account as the IAMOnline portal does not allow the same email address to be used for two different accounts.
IMPORTANT: The registration process may take several days. Allow enough time for the registration process to submit your bid by the response due date. Late solicitation responses are not accepted.
The optional use of the HHS Online Bid Room and any resulting technical difficulties which may prevent a successful, responsive electronic submission of a solicitation response shall not be sufficient basis for a protest of a contract award.
https://iamonline.hhs.state.tx.us/ https://gatewayaw.hhs.state.tx.us/publicHelpGuide/Content/External/EXT_HomePage.htm
Version 1.40 Revision Date 07/22/2025
Visit the IAMOnline Help Page for more information. For additional assistance, contact the Help Desk at 512-438-4720 or 855-435-7181 (toll-free), 7:00 A.M. to 7:00 P.M., CT, Monday to Friday.
https://gatewayaw.hhs.state.tx.us/publicHelpGuide/Content/External/EXT_HomePage.htm
File details come from the government source that posted it. Updated .