Exhibit_D_Elevator_Condition_Assessment_Report.pdf
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- Solicitation number
- 26-078-RFP
- Issued by
- Yolo County, California
About this file
This is an Elevator Condition Assessment Report prepared by Bureau Veritas National Elevator Inspection Services, Inc. for the City of West Sacramento regarding three hydraulic elevators located at 750 Riverpoint Drive, West Sacramento, California. The assessment, conducted on April 1, 2026, evaluated the condition, maintenance compliance, and code adherence of three 1991 Dover DMC-1 hydraulic elevators (each with 100 feet-per-minute speed and serving two landings) that were installed in 1991 and currently lack active maintenance service. The report identified four immediate action items requiring contractor repairs: the riding lantern in car #1, the leveling system in car #3, the cab lighting system in car #3, and the alarm bell in car #2. The assessment determined that while the elevators are in generally good condition for their age, the state permits have been expired since 2021 and require renewal before the building can open to the public.
The critical findings indicate that comprehensive modernization of all three elevators is recommended within one to two years at an estimated cost of $525,000, with an additional $75,000 budgeted for related building work including electrical, fire, and life safety upgrades, for a total estimated cost of $600,000 in 2026 dollars. The report notes that the Dover control boards are obsolete and manufacturer support is no longer available, creating potential for extended downtime from part failures. The elevators currently comply with Americans with Disabilities Act requirements and, with adequate preventive maintenance and the minor repairs noted, could reliably operate for a minimum of five additional years; however, modernization is strongly recommended to ensure compliance with current ASME A17.1 elevator code and to avoid future reliability issues. No active maintenance vendor is currently providing service, and the building itself is currently unoccupied and not ready for public use.
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Bureau Veritas National Elevator Inspection Services, Inc.
11973 Westline Industrial Dr. Suite 100 St. Louis, MO 63146-3219
(800) 886-6347
750 Riverpoint Drive West Sacramento, CA
Elevator Condition Assessment Report
April 6, 2026
Prepared For:
Courtney Bartlett
BV-BAPM
Senior Program Specialist, Asset Management 800-733-0660 x7297505 Courtney.Bartlett@bureauveritas.com
Delivered To:
Courtney.Bartlett@bureauveritas.com
Prepared By:
Lucas Thompson, QEI 360.921.8770 Lucas.thompson@bureauveritas.com mailto:Courtney.Bartlett@bureauveritas.com mailto:Courtney.Bartlett@bureauveritas.com mailto:Lucas.thompson@bureauveritas.com
EXECUTIVE SUMMARY
A. INTRODUCTION
Bureau Veritas-National Elevator Inspection Services, Inc., herein BV-NEIS; was commissioned by BV- BAPM, to audit the level of preventive maintenance, overall condition of the existing equipment and adherence to the maintenance contract requirements provided by the Elevator Contractor.
A site review of the vertical transportation equipment and system components currently in use at 750 Riverpoint Dr. West Sacramento, CA, was conducted by our consultant with BV-NEIS on the survey date to determine overall condition, code compliance and performance of maintenance provided by the Elevator Contractor, Performance measurements were evaluated and compared to established BV-NEIS, NEII, and industry standards. Ride quality was evaluated based on experience with similar installations and compared to BV-NEIS and industry standards.
The results of the evaluation and all noted deficiencies are specifically delineated within this report.
While we recommend you review the entire report, we have summarized our results within this first section including any items requiring immediate attention.
B. ELEVATOR EQUIPMENT
The following elevator equipment was surveyed:
Unit ID Elevator Type Speed Capacity Landings Manufacturer Install/Mod
Date
Condition for Age
1 (West) Hydraulic 100 2500 2 Dover 1991
Good
2 Hydraulic 100 2500 2 Dover 1991
3 (East) Hydraulic 100 4000 2 Dover 1991
C. IMMEDIATE ACTION REQUIREMENTS
Contractor Items:
1. Repair car riding lantern in car #1
2. Car #3 leveling system requires repairs.
3. Repair cab lighting system in car #3
4. Repair alarm bell in car #2
D. CRITICAL FINDINGS
The building is currently unoccupied and not ready for public use. The elevators do not appear to have a maintenance vendor performing routine service, and the state permits are expired and have not been renewed since 2021. However, even with the current lack of maintenance, the elevators are in good condition with only minor repairs needed to be ready for public use. If the permits are brought current, and a maintenance vendor addresses the minor issues and performs overdue safety tests, these elevators can be used.
The three Dover DMC-1 elevators were installed in 1991 and are no longer supported by the manufacturer. Control boards are obsolete, and part failures could result in extended downtime.
Modernization is recommended to bring the elevators up to current elevator code and to ensure they perform reliably moving forward. More information regarding modernization can be found in the recommendations to owner section.
E. CONCLUSION
Contractor: NA
Maintenance Level:
NA
Time for Improvement:
NA
Time for Corrections:
NA
No contractor provides any preventative maintenance service. Maintenance is required by CA elevator code for elevators that are open to the public.
This concludes our Report Summary. We affirm you will find this report beneficial in evaluating your ongoing vertical transportation maintenance program and delivery of maintenance services by the Contractor. Please contact us at your convenience if you have any questions regarding our site review or report.
750 Riverpoint Chester Medical Center
Evaluation of Contractor Performance by Category
Category/Rating
✓ / X / Comment
Acceptable
Comment Unacceptable
Comment
Housekeeping
X
The elevator pits, car tops and machine rooms are clean and appear to be in good condition.
Lubrication
Critical components are properly lubricated.
Replacement/Repair
Minor repairs are needed.
* Repairs noted in section above.
Adjustment
Minor adjustments are needed.
Record Keeping
There are no records present.
Overall Average
Maintenance will be required before elevators can be in use.
AMERICANS WITH DISABILITIES ACT
A. AMERICANS WITH DISABILITIES ACT OF 1990 AND LATER EDITIONS
Project Name: 750 Riverpoint Drive Reviewed By: Lucas Thompson, QEI Title: VT Consultant Survey Date: April 1, 2026
This section of our review evaluates the existing elevator systems for compliance with the Americans with Disabilities Act (ADA).
A visual physical system review of the existing vertical transportation system components currently in use with BV-NEIS determines the extent of compliance. In addition to the visual review, physical measurements were taken regarding size and location of control and signal items and compared to the established requirements.
The existing passenger elevators at 750 Riverpoint were installed after the 1990 code was in effect and is in compliance with the established requirements of the Americans with Disabilities Act (ADA).
RECOMMENDATIONS TO OWNER
A. GENERAL
Our recommendations and opinion of probable costs for modernizing or upgrading the vertical transportation equipment at this building are included in this section. We also include recommendations for upgrading the equipment to conform to current State Codes, National code, and ADA requirements.
The first category outlined below notes the short-term upgrades to the equipment. For capital improvement recommendations, these are upgrades that should be planned and budgeted to complete within the next one to five years. The second category discusses the long-term equipment upgrade recommendations. These are items that should be planned and budgeted to be completed in the next five to ten years, or sooner, based on your requirements.
A complete and comprehensive elevator modernization includes manufactured and installed elevator equipment only, including twelve months warranty maintenance and all the specified equipment upgrades necessary for compliance with ASME A17.1 code, local interpretations and the ADA. Our recommendations may include costs for building related work, which must be coordinated and completed with the elevator modernization. Building related work may include structural hoistway or machine upgrades, electrical, life safety, mechanical, or general construction work.
In reference to the above listed elevator equipment (Section B), with adequate levels of preventative maintenance, repair and adjustment, the equipment should perform reliably for a minimum of five more years. However, these elevators are obsolete and repairs can become difficult so we recommend modernization sooner.
B. SHORT TERM RECOMMENDATIONS
Due to age and obsolescence, we recommend budgeting for comprehensive modernization of the elevators at 750 Riverpoint in the next 1-2 years.
Description Opinion of Probable
Cost
A.
Elevators 1, 2 & 3:
Modernize these elevators with comprehensive modernization.
$525,000
B. Related Work: Building related electrical, fire and life safety. $75,000
Total: $600,000*
*The prices listed as the opinion of probable costs are estimated using current 2026 projects as guidance. These costs will escalate yearly.
C. LONG TERM RECOMMENDATIONS
We have no long-term recommendations currently.
ELEVATOR DEFICIENCIES
WITH A17.1 ELEVATOR CODE DESIGNATION
It e m
Description: Items requiring correction are indicated by
. Items corrected are indicated by ✓. List applicable code
#1 #2 #3
1.
Elevators require maintenance control programs.
A17.1 Code # 8.6.1.2.1
2.
Elevators require proof of current safety tests.
A17.1 Code # 8.6.1.7
3.
Elevators require active phone lines.
A17.1 Code # 2.27.1.1.1
4.
Elevator requires lighting in car.
A17.1 Code # 2.14.7.1.1
SITE REVIEW PHOTOGRAPHS
1. The 1991 Dover DMC controls are obsolete. 2. Controller cabinets are clean and in good
3. The hydraulic power units are original 1991 equipment and are in good condition.
4. The Dover valve needs adjustment for leveling improvement on Car #3.
5. The car tops are clean.
6. The Dover door operators are original equipment and in good condition.
7. Door tracks and rollers are in good condition.
8. The elevator pits are clean and the hydraulic jacks are in good condition.
9. The Dover Car Operating panesl are in good
10. The cab walls have protective covering. Some panels may need replacement before cars can be put into service.
11. Car #1 riding lantern needs repiar. 12. Hall doors and button stations are in good
APPENDIX A
MAINTENANCE SUMMARY REVIEW
A. DISCUSSION
A quality elevator maintenance program is designed to minimize risk to the Owner and improve reliability for the life of the equipment. Regular and systematic maintenance will ensure the equipment operates within applicable codes, maintains safe operation and avoids high-cost repairs.
Maintenance of vertical transportation equipment can be categorized into the following general areas:
Housekeeping, Lubrication, Replacement/Repair and Adjustment and Record Keeping.
1. Housekeeping: Over half the time spent maintaining the equipment on site should be allocated to housekeeping. Fire hazards can be evident when there is oil, dirt and debris in the hoistway. Worn components are discovered during routine cleaning. Buildup of dirt causes malfunctions and unnecessary trouble calls. Clean projects allow for maintenance and inspections to be conducted more efficiently.
2. Lubrication: Proper lubrication reduces equipment wear and extends the life of mechanical systems. Newer equipment is beginning to utilize materials and technologies that reduce the need for ongoing lubrication.
3. Replacement and Repair: Regular and systematic repair and replacement of components will extend the life of the elevator system. Parts should be replaced or rebuilt prior to causing a shutdown or callback. Early detection and replacement of worn components reduces unnecessary unscheduled downtime and repairs.
4. Adjustments: Properly adjusted equipment keeps the vertical transportation system operating quietly and efficiently. Adjustments include elevator speed and performance levels being maintained within the original design standards.
5. Record Keeping: Record keeping of maintenance, repairs and testing are required by code. Most jurisdictions require a Maintenance Control Program (MCP). A Maintenance Control Plan (MCP) for each elevator or escalator is mandatory in jurisdictions that have adopted the 2000 or more recent edition of the ASME A7.1/CSA B44 elevator code. Building owners or managers are responsible for having an MCP for each elevator or escalator in the building. The contracted maintenance company is responsible for developing and executing the plan. Maintenance and repair records must be maintained and available for review. We review the onsite MCP and records of maintenance and repair during our site review. This includes all the tasks and procedures required for each piece of equipment and records of the maintenance visits, tests and repairs.
These areas of maintenance are not mutually exclusive of each other. When a routine preventative maintenance visit is being conducted for a specific task, the technician may detect failure of another component or adjustment that is required in another area while working simultaneously on multiple areas.
APPENDIX B
ELEVATOR PERFORMANCE
A. DISCUSSION
This section reviews the individual adjustment and operation of elevators and elements associated with the operation of specific components or equipment of the elevator system. These standards have been established either by the maintenance agreement, code, established BV-NEIS standards, NEII standards, or standards common to the elevator industry.
Performance times are adjustable and can be changed to meet the need and conditions of each building.
Performance criteria may be listed in the preventative maintenance agreement, which will then be the basis of evaluation, depending on the agreement type and details. The criterion used to evaluate the performance measured on each elevator is defined below.
B. PERFORMANCE CRITERIA
Item Criteria
Car Speed: Elevator speed is measured with a tachometer. Contract speed should be maintained within criteria range indicated on individual performance evaluations.
Floor to Floor Performance: Time measured from the instant the doors begin to close until doors are 3/4 open for center-opening doors or 1/2 open for side-opening doors.
Stopping Zone: Measured while the car is stopped at the landing. ADA 407.4.4 requires maximum ½”.
Typically, ¼” can be achieved depending on the individual equipment.
Door Open Time: Measured when the doors begin to open until the doors are fully open. Door time performance recommendations are based on the individual door operator equipment installed while providing smooth operation and long equipment life.
Door Closing Time: Measured from when the doors begin to close until the doors are fully closed. The ASME A17.1 Code, 2.13.4, limits door closing time by defining the level of kinetic energy generated during door closing operation. We indicate the closing time which approximates this code requirement based on average door weight.
Car Door Hold Open Time: Measured from when doors are fully open until the doors begin to close when responding to a car call. Minimum time of 3 seconds required by The Americans with Disabilities Act (ADA).
This is the time the doors remain open so passengers can exit.
Reopening Device Door Time: Measured from the fully open position until the doors begin to close after interrupting the door protective devices.
Nudging Time: Measured from the instant the doors reach the fully open position until the door buzzer sounds, and the doors begin to close at reduced speed even though the door protective devices are interrupted.
Door Closing Force: Measured with a spring pressure gauge as the doors begin to close. The measured value is the force required to prevent the doors from closing under power. ASME A17.1 Code requires the force needed to stall the closing door be no more than 30 force pounds.
Hall Door Hold Open Time: Measured from the instant the doors are fully open until the doors begin to close in response to a hall call registration. 5 seconds minimum required by The Americans with Disabilities Act
(ADA).
Operation: Subjective evaluation of the quality of ride and door operation. The elements reviewed:
Acceleration Up, Acceleration Down, Deceleration Up, Deceleration Down, Elevator Stop, Door Open, and Door Close.
Safety: Communication devices, car door protection devices, car stop switch and alarm bell and emergency lighting for the car are checked to verify they are functioning properly.
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