Exhibit_D_-_Cost_Proposal.xlsx
XLSX spreadsheet 50 KB Posted
- Solicitation number
- 26-074-RFP
- Issued by
- Yolo County, California
About this file
Cost Proposal Summary
This is a cost proposal exhibit (Exhibit D) for the City of West Sacramento's Law Enforcement Records Management System (LERMS) and Automated Field Reporting (AFR) procurement. The City seeks a qualified vendor to provide an integrated LERMS/AFR solution that includes associated hardware, software, interfaces, services, and U.S.-based technical support. The modernized system is designed to improve data quality, reduce administrative workload, enhance investigative capability, and support long-term operational and analytical needs for the law enforcement department. Proposers must submit cost proposals in conformity with the RFP terms and the Features and Functionality Technical Requirements Matrix provided by the City.
The cost proposal document serves as the pricing submission mechanism for interested vendors responding to this solicitation. Vendors are required to structure their pricing in accordance with the proposal requirements and provide detailed cost breakdowns for all hardware, software, implementation services, support, and any associated components. The specific pricing terms, payment schedules, and cost structure requirements are detailed within the cost proposal template to ensure consistent evaluation across all submitted bids.
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Cost
| Exhibit D Bid # 26-074-RFP | VENDOR NAME: | |||
| RFP Cost Proposal Sheet | ||||
| Enter 'Software Fees' or 'Subscription Fees' here | ||||
| Item | Description | Total # of Licenses and Type of User License (concurrent, # of named users, # of devices, # of sworn, etc.) | Cost | Vendor Notes |
| RMS Software licensing or subscription | $0.00 |
| Software licensing for smart device (Android or iPhone) |
Records Management Base System Includes all features/functionalities of Base RMS
| RMS Modules: | |||
| Arrest Module | Module for officers to report/capturing arrest/custody information. | ||
| Leads Module | Ability to enter leads from the mobile unit so they can be sent into the records queue. | ||
| Case Management Tasks Module | Ability to send and receive tasks from investigations on cases that they are currently working on. A queue for assigning cases to detectives, lock case permissions (privatize) to dynamically defined users, and the ability to add supplemental and additional reports information to existing reports. Batch Case Report (DA Packet) - ability to create a PDF case file and send to the DA. | ||
| Warrant Module | Ability to complete service tracking of warrants in the field and update the records tracking. Must be able to enter information regarding any warrants issued, expiration dates, entered into NICIS and what parties are involved. | ||
| Property & Evidence Module | A property module to capture Property/Cash/Vehicle/Property Forfeiture. Ability to fill out an evidence/property voucher in the field along with bar coding evidence for it to flow into records and evidence control room. Ability to capture and track evidence, including asset forfeitures (cash, vehicle, property), print barcodes, label and use external hardware for property and evidence. | ||
| DUI Module | Ability to enter DUI information results and information from the mobile unit/patrol car. | ||
| Daily Activity Module | A report that shows all information entered by module by everyone during a specific time frame. Ability to fill out or drag and drop daily activity to a log. | ||
| Tow Impound Module | Ability to create and print tow/impound sheets and capture signatures from the field. Ability to capture tow/impound information with inventory sheet. | ||
| Vehicle Inspection Module | Ability to complete a vehicle inspection form in the field. | ||
| Boat Accident Module | Ability to capture boat accident and tickets from the field and upload into records. | ||
| Field Reporting Module | Ability for staff to write reports on a mobile unit, and approval queue for supervisor's review. NIBRS errors notifications required during officer writing and submitting report. (Please disregard if field reporting is a task/user of RMS, not a separate module.) | ||
| Field Contact Module | Field contact module for what is similar to the mobile unit. The Field Contact module must also have a smartphone application with the ability to take pictures and upload from device to RMS system. | ||
| Gang Module | Ability to capture all information regarding gangs and associates. | ||
| Name Alerts Module | Ability to generate name alerts for officers safety and other knowledge. | ||
| Audit Logging Module | Ability for the system to capture all actions taken by user, view a record, printed, deleted, or changed. Both pre- and post-values are stored and viewable on user rights. | ||
| Public Facing Crime Dashboard & Community Notifications Tool | Ability of the system/module to host a public-facing crime dashboard. Community Notification tool would be preferred includeded in the tool. | ||
| Total: | $0.00 |
Total for RMS: $0.00
| Interface Software | ||||
| Item | Description | Total # of Licenses and Type of User License (concurrent, # of named users, # of devices, # of sworn, etc.) | Cost | Vendor Notes |
Records Management
| NCIC (CLETS) Interface | Two way interface for inquiry and entry, including CLETS forms/masks. | See Interface Clarification Tab for specifics | |
| Central Square Enterprise CAD Interface | Interface from CAD/Mobile, and Yolo Emergency Communications Agency (YECA). West Sacramento PD would like to consume as much call data as possible to pre-populate fields for arrest reports, such as name, demographic information, driver's license number, etc. | See Interface Clarification Tab for specifics | |
| Crossroads: eCrash Interface | Import of Crossroads eCrash information into the RMS Accidents / Crash module, including the Crossroads accident / crash .PDF report attached into the RMS module. | See Interface Clarification Tab for specifics | |
| Crossroads: eCitation Interface | Import of Crossroads eCitation information into the RMS Tickets / Citations module, including the Crossroads Tickets / Citations .PDF citation attached into the RMS module. | See Interface Clarification Tab for specifics | |
| Coplogic / Desk Officer Reporting System (DORS) | Import citizen report from Coplogic / DORS to the Cases module | $0.00 | See Interface Clarification Tab for specifics |
| Evidence Module Interface | In the event the new RMS application’s evidence module does not meet West Sacramento PD needs, there must be an interface between RMS and a 3rd party evidence application. | ||
| WebKPF Interface | County Known Persons File | ||
| Gtechna Interface | Import of Gtechna parking citation information to the proposed RMS solution. | ||
| LawSuite or Karpal Interface | County District Attorney Submission Portal | ||
| IA Pro | Interal Affairs Investigations | ||
| IAPro (BlueTeam) Interface | Internal Affairs. |
Total: $0.00
Total for RMS Interfaces: $0.00
| Professional Services | ||
| Item | Cost | Vendor Notes |
| Conversion costs: | Please provide the type of conversion | ||
| RMS | |||
| Go-Live Services | |||
| Hardware Staging | if applicable | ||
| Implementation Services | |||
| Interface Services costs | |||
| Project Management | |||
| Training | |||
| Other | |||
| Total: | $0.00 |
| Third Party | ||
| Item | Cost | Vendor Notes |
| Servers & related hardware | Please Option, if applicable | ||
| VPN Software | |||
| Other | |||
| Total: | $0.00 |
| Other Costs | ||
| Item | Cost | Vendor Notes |
| Travel costs | ||
| Other | ||
| Total: | $0.00 |
| Total Up Front Cost | ||
| Item | Cost | Vendor Notes |
| Enter 'Software Fees' or 'Subscription Fees' here | $0.00 | |
| Interface Software | $0.00 | |
| Professional Services | $0.00 | |
| Third Party | $0.00 | |
| Other Costs | $0.00 | |
| Total: | $0.00 |
| Ongoing Software Maintenance or SaaS Fees | |
| Cost |
Increase per Year % < Enter percentage here - should not be over 3%
| Payment 2: | 2nd Maintenance/Subscription Payment |
| Payment 3: | 3rd Maintenance/Subscription Payment |
| Payment 4: | 4th Maintenance/Subscription Payment |
| Payment 5: | 5th Maintenance/Subscription Payment |
Total: $0.00
| Total 5 year Cost of Ownership | ||
| Cost | Vendor Notes |
Total One Time Cost: $0.00
Total Ongoing Maintenance/Subscription Fees: $0.00
| Sub-total Cost: | $0.00 | |
| Discount: | < Enter discount as a negative number here | |
| Total Cost: | $0.00 | Example: -120,000 |
| Sample Payment Terms | ||
| Item | % | Vendor Notes |
| Execution of Contract | 15% | $0.00 |
| Software installed and in working order | 10% | $0.00 |
| Administrative training complete | 10% | $0.00 |
| Interfaces complete | 15% | $0.00 |
| Conversion complete | 15% | $0.00 |
| Training complete | 10% | $0.00 |
| Go-live signed off | 10% | $0.00 |
| Final Acceptance | 15% | $0.00 |
Totals: 100% $0.00
Notes:
Optional
| Exhibit D Optional Software | ||||
| Enter 'Software Fees' or 'Subscription Fees' here | ||||
| Enter 'Software Fees' or 'Subscription Fees' here | ||||
| Item | Description | Total # of Licenses and Type of User License (concurrent, # of named users, # of devices, # of sworn, etc.) | Cost | Vendor Notes |
| Records Management System |
| RMS Modules: | |||
| Analytics/Report Module | Ability to run statistical reports based on geo-verified information, timeframe, types of crimes, NIBRS specific crime stats, link analysis/diagrams, and provide graphs or dashboards. Ability for certain canned reports/dashboards in the system to be scheduled to run at a certain time of day or week(s). | ||
| Trespass Warnings | Ability to capture all current trespass warnings with a name alert and expiration dates. | ||
| Gang Module | If not provided, cost to build out. | ||
| Total: | $0.00 |
| Other | |||
| Drone Module | Ability to capture information on drones being used in the field | ||
| Crisis Intervention Team Module | Ability to capture Crisis intervention team usage and search information | ||
| FOIA/Media Officer Module | Ability to capture all public/FOIA requests in a module along with what was requested, what was given, the dates and who distributed it | ||
| Total: | $0.00 |
Add other Options:
Total: $0.00
Total for RMS: $0.00
| Interface Software | ||
| Item | Cost | Vendor Notes |
| If no evidence module by vendor, cost out interface to third party solution. | ||
| If no Quartermaster solution, cost out interface to third party solution. |
Total: $0.00
| Professional Services | ||
| Item | Cost | Vendor Notes |
Total: $0.00
| Third Party | |||
| Item | Quantity | Price | Vendor Notes |
Total: $0.00
| Other Costs | |||
| Item | Quantity | Price | Vendor Notes |
Total: $0.00
Total Pricing
| Enter 'Software Fees' or 'Subscription Fees' here | $0.00 |
| Interface Software | $0.00 |
| Professional Services | $0.00 |
| Third Party | $0.00 |
| Other Costs | $0.00 |
Grand Total: $0.00
Interface Clarification
| Law RMS Interfaces Document: West Sacramento, CA PD | ||
| NCIC / CLETS | ||
| Question | ||
| Vendor: | NCIC / CLETS | |
| Product name: | NCIC / CLETS | |
| Application: | Law RMS | |
| Modules: | WSPD to decide which modules to perform inquiries and if WSPD desires to perform any entries (e.g., warrants, protection orders, etc. from RMS to CLETS). | |
| Description of interface: | Send inquiry of person information (including driver's license number) from the NCIC mask in the Master Names module. NCIC return information is imported into the NCIC module in RMS. | |
| Interface direction: | 2-way | |
| File format: | ||
| Do you currently own the product? | ||
| Are you currently using the product? | ||
| CAD to RMS | ||
| Question | Answer | Comments |
| Vendor: | CentralSquare | |
| Product name: | Enterprise CAD | |
| Application: | Law RMS | |
| Module: | Incidents | |
| Description of interface: | Export of CAD call information into the new RMS Incidents module. This also include the following: o NCIC/CLETS returns run in CAD or Mobile must transfer into RMS and associate automatically with the incident record when a person is attached to the call |
o Changes to CAD records after case number generation (primary officer, address, report type) must transfer into the RMS incident / RMS call for service records.
o Person, vehicle, and property data entered in CAD must auto-populate into the related RMS incident shell
| Interface direction: | 1-way: Export | |
| File format: | .xml | |
| Do you currently own the product? | Yes, for CentralSquare CAD to CentralSqiare RMS. Will need to be built for CentralSquare CAD to the new vendor's RMS. | |
| Are you currently using the product? | Yes | |
| Crossroads: eCrash | ||
| Question | Answer | Comments |
| Vendor: | Crossroads | |
| Product name: | eCrash | |
| Application: | Law RMS | |
| Module: | Accidents / Crash module | |
| Description of interface: | Import of Crossroads eCrash informartion into the RMS Accidents / Crash module, including the Crossroads accident / crash .PDF report attached into the RMS module. | |
| Interface direction: | 1-way: Import | |
| File format: | .xml | |
| Do you currently own the product? | Yes | |
| Are you currently using the product? | Yes | |
| Crossroads: eCitation | ||
| Question | Answer | Comments |
| Vendor: | Crossroads | |
| Product name: | eCitation | |
| Application: | Law RMS | |
| Module: | Tickets / Citations | |
| Description of interface: | Import of Crossroads eCitation informartion into the RMS Tickets / Citations module, including the Crossroads Tickets / Citations .PDF citation attached into the RMS module. | |
| Interface direction: | 1-way: Import | |
| File format: | .xml | |
| Do you currently own the product? | Yes | |
| Are you currently using the product? | Yes | |
| Coplogic / Desk Officer Reporting System (DORS) | ||
| Question | Answer | Comments |
| Vendor: | LexisNexis | |
| Product name: | Coplogic / DORS | |
| Application: | Law RMS | |
| Module: | Cases | |
| Description of interface: | Import citizen report from Coplogic / DORS to the Cases module | |
| Interface direction: | 1-way: Import | |
| File format: | ||
| Do you currently own the product? | Yes | |
| Are you currently using the product? | Yes | |
| Property and Evidence - IF RMS DOES NOT HAVE THIS MODULE / FUNCTIONALITY | ||
| Question | Answer | Comments |
| Vendor: | TBD if RMS does not have a Property and Evidence module with desired functinality | |
| Product name: | TBD if RMS does not have a Property and Evidence module with desired functinality | |
| Application: | Law RMS | |
| Module: | Property and Evidence | |
| Description of interface: | Property import into RMS from unknown future vendor (optional), IF THE VENDOR DOES NOT HAVE A PROPERTY / EVIDENCE MODULE… | |
| Interface direction: | 1-way: Import | |
| File format: | ||
| Do you currently own the product? | ||
| If No, expected purchase date: | Yes | |
| Are you currently using the product? | Yes |
Options
| *Optional Pricing | |||
| Enter 'Software Fees' or 'Subscription Fees' here | |||
| Item | Quantity | Price | Total |
Total: $0
| Interface Software | |||
| Item | Quantity | Price | Total |
Total: $0
| ERROR:#REF! | |||
| Item | Quantity | Price | Total |
Total: $0
| ERROR:#REF! | |||
| Item | Quantity | Price | Total |
Total: $0
| Other Costs | |||
| Item | Quantity | Price | Total |
Total: $0
Total Pricing
| Enter 'Software Fees' or 'Subscription Fees' here | $0 |
| Interface Software | $0 |
| ERROR:#REF! | $0 |
| ERROR:#REF! | $0 |
| Other Costs | $0 |
Grand Total: $0
TO NOTE, THIS SHEET IS ONLY TO BE USED IF THE ITEMS LISTED ABOVE WERE SPECIFICALLY REQUESTED TO ONLY BE OPTIONAL. IF NOT, IT WILL BE ASSUMED AS PART OF THE COSTS ON THE 'COST' SHEET. IF THE PROPOSER REFUSES TO THIS AGREEMENT, THAT IS GROUNDS FOR DISQUALIFICATION FROM THIS RFP PROCESS.
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