Exhibit_B_-_Itemized_Service_Budget.xlsx
XLSX spreadsheet 249 KB Posted
- Attached to
- Master Agreement AZ|CTR066202
- Contract number
- CTR066202
- Issued by
- Arizona
About this file
This document is an Itemized Service Budget (ISB) for a Domestic Violence - Statewide contract, prepared for the Arizona Department of Economic Security (ADES) and involving a domestic violence service provider. The document provides detailed budget instructions and an example budget for a contract period from July 1, 2023, to June 30, 2024, with a focus on domestic violence services across multiple facilities and program types.
The contract covers various domestic violence services including shelter-based advocacy, mobile and community-based advocacy, and transitional housing. The total budget for the contract is $1,215,910, with revenue sources including ADES - DCAD ($402,200), VOCA funds ($300,000), Safe City and Fun Town grants ($200,000 each), and donations ($113,710). The budget encompasses personnel, employee-related expenses, professional services, travel, space, equipment, materials and supplies, operating services, and flexible financial assistance for clients. The budget allows for funding of multiple program locations, including Teresa's House, Hope House, Safe City Office, Happy Town Office, and a Transitional Housing Program, with a 20% match requirement covered by state funds.
View the file
Other files
Show all 20
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
ISB Instructions
| ISB INSTRUCTIONS |
| An Itemized Service Budget (ISB) for the first contract period anticipated to be 7/1/23 - 6/30/24, as follows: |
- Utilize the "ISB" tab below to identify Total Service Costs and ADES Costs allocated to the Service Delivery Area. Total Service Cost column is to be utilized to account for all expenses involved in carrying out the service. DAAS Cost column is to be utilized to account for only the expenses that an Offeror will be charging to DAAS to carry out the service.
- Ensure that costs are necessary and reasonable for the delivery of the service(s);
- Place a zero (0) in the column(s) for any budget category where no costs are anticipated;
- Breakout the costs under each budget category;
- Identify all revenue sources (Offeror is to list out all the revenue sources include DCAD and the amounts they are receiving from each source to provide this service); and
- Utilize the information in the "Budget Narrative" tab below to determine appropriate costs for each budget category.
- Complete the yellow narrative sections in the "Budget Narrative" tab below.
| BUDGET CATEGORY | ALLOWABLE TYPES OF COSTS |
| 1. Personnel | Applicant’s employees’ salaries that relate directly to the delivery of projects. |
- FTE Level: Is the percentage of an employee's time that will be allocated to the contracted service. For example if you have an eligibility specialist that works with different programs, you may estimate as an example that the employee spends 30% of their time providing the contracted service, therefore the FTE level would be .3 on the budget.
-*A = % Administrative Functions: the percentage of expenses that are budgeted towards indirectly supporting the delivery of a service.
- D = % Direct Service Functions Expenses that are budgeted towards the actual delivery of a service.
- The Consolidated Appropriations Act, 2016, (Title VII, General Provisions – Government-Wide), limits the salary amount that may be awarded and charged to ACF contracts and cooperative agreements. Award funds issued under this announcement may not be used to pay the salary, or any percentage of salary, to an individual at a rate in excess of Executive Level II. The Executive Level II salary of the "Rates of Pay for the Executive Schedule" is $185,100. This amount reflects an individual's base salary exclusive of fringe benefits and any income that an individual may be permitted to earn outside of the duties of the applicant organization. This salary limitation also applies to sub-awards/subcontracts under an ACF mandatory and discretionary contract.
- See the "Budget Narrative" tab below for a list of appropriate costs.
| 2. Employee Related Expenses (ERE) | - See the "Budget Narrative" tab below for a list of appropriate costs. |
| 3. Professional & Outside Services | - See the "Budget Narrative" tab below for a list of appropriate costs. |
| 4. Travel | - See the "Budget Narrative" tab below for a list of appropriate costs. |
| 5. Space | - See the "Budget Narrative" tab below for a list of appropriate costs. |
| 6. Equipment | - See the "Budget Narrative" tab below for a list of appropriate costs. |
| 7. Materials & Supplies | - See the "Budget Narrative" tab below for a list of appropriate costs. |
| 8. Operating Services | - See the "Budget Narrative" tab below for a list of appropriate costs. |
| 9. Indirect Costs | -The subrecipient may use their federally negotiated indirect cost rate or the 10% de Minimus indirect cost rate. If the subrecipient elects to use a federally negotiated indirect cost rate, they must provide a copy of the rate agreement with the ISB. If the federally approved indirect cost rate changes or is allowed to expire within the contract period, the subrecipient must notify DES of the changes. If the subrecipient elects to use the 10% de Minimus rate for indirect costs, they must complete and submit the Attachment 9 Certification of De Minimus Indirect Cost Rate form. |
- See the "Budget Narrative" tab below for a list of appropriate costs.
10.Vouchers - See the "Budget Narrative" tab below for a list of appropriate costs.
Exhibit B Itemized Service Budget Instructions
ISB
| Exhibit B |
| Itemized Service Budget (ISB) Workbook |
| Contract Period: 7/1/23 - 6/30/24 |
| CONTRACT SERVICE: Domestic Violence - Statewide |
| AGENCY NAME: |
| FACILITY NAME(S): |
MATCH REQUIREMENT: ADES will provide State funds to cover the 20% Match Requirement
| REMINDER: Please review the ISB Instructions tab before completing the ISB and Budget Narrative tabs. If your agency will be |
| providing services at multiple locations, please list the name of the facility next to each budget line item and group them together. |
| 1. | PERSONNEL | DCAD | DCAD | |||||
| Mobile & Community | Tranistional | |||||||
| TOTAL | DCAD | Based Advocacy | Housing | |||||
| Number of | FTE | Total Salary for the | % Allocated Service | SERVICE | SHELTER | (MCBA) | (TH) | |
| Positions | Level | Position Title | Contract Period | *A + D = Total | COST | COST | COST | COST |
| TOTAL PERSONNEL | TOTAL: | $0.00 | $0.00 | $0.00 | $0.00 |
| *A = % Administrative Functions D = % Direct Service Functions |
| 2. | EMPLOYEE RELATED EXPENSES | TOTAL | DCAD | DCAD | DCAD | |
| SERVICE | SHELTER | MCBA | TH | |||
| ITEM | BASIS | COST | COST | COST | COST |
TOTAL EMPLOYEE RELATED EXPENSES TOTAL: $0.00 $0.00 $0.00 $0.00
| 3. | PROFESSIONAL AND OUTSIDE SERVICES | TOTAL | DCAD | DCAD | DCAD | |
| SERVICE | SHELTER | MCBA | TH | |||
| ITEM | BASIS | COST | COST | COST | COST |
TOTAL PROFESSIONAL AND OUTSIDE SERVICES TOTAL: $0.00 $0.00 $0.00 $0.00
| 4. | TRAVEL | TOTAL | DCAD | DCAD | DCAD | |
| SERVICE | SHELTER | MCBA | TH | |||
| ITEM | BASIS | COST | COST | COST | COST |
TOTAL TRAVEL TOTAL: $0.00 $0.00 $0.00 $0.00
| 5. | SPACE | TOTAL | DCAD | DCAD | DCAD | |
| SERVICE | SHELTER | MCBA | TH | |||
| ITEM | BASIS | COST | COST | COST | COST |
TOTAL SPACE TOTAL: $0.00 $0.00 $0.00 $0.00
| TOTAL | DCAD | DCAD | DCAD | |||
| 6. | EQUIPMENT | SERVICE | SHELTER | MCBA | TH | |
| COST | COST | COST | COST | |||
| ITEM | BASIS |
TOTAL EQUIPMENT TOTAL: $0.00 $0.00 $0.00 $0.00
| 7. | MATERIALS AND SUPPLIES | TOTAL | DCAD | DCAD | DCAD | |
| SERVICE | SHELTER | MCBA | TH | |||
| ITEM | BASIS | COST | COST | COST | COST |
TOTAL MATERIALS AND SUPPLIES TOTAL: $0.00 $0.00 $0.00 $0.00
| 8. | OPERATING SERVICES | TOTAL | DCAD | DCAD | DCAD | |
| SERVICE | SHELTER | MCBA | TH | |||
| ITEM | BASIS | COST | COST | COST | COST |
TOTAL OPERATING EXPENSES TOTAL: $0.00 $0.00 $0.00 $0.00
| 9 | INDIRECT COSTS | TOTAL | DCAD | DCAD | DCAD | |
| SERVICE | SHELTER | MCBA | TH | |||
| ITEM | BASIS | COST | COST | COST | COST | |
| Indirect Costs | Federal Indirect Cost Rate of % |
TOTAL INDIRECT COSTS TOTAL: $0.00 $0.00 $0.00 $0.00
SUBTOTAL ADMIN COSTS TOTAL: $0.00 $0.00 $0.00 $0.00
| 10 | VOUCHERS - FLEXIBLE FINANCIAL ASSISTANCE | TOTAL | DCAD | DCAD | DCAD | |
| SERVICE | SHELTER | MCBA | TH | |||
| ITEM | BASIS | COST | COST | COST | COST |
TOTAL VOUCHERS TOTAL: $0.00 $0.00 $0.00 $0.00
11. TOTAL SERVICE COST/DCAD TOTAL COST: $0.00 $0.00 $0.00 $0.00
| REVENUE SOURCES: | ||||
| ADES - DCAD | $0.00 | $0.00 | $0.00 | $0.00 |
| (Enter Revenue Source) | ||||
| (Enter Revenue Source) | ||||
| (Enter Revenue Source) | ||||
| (Enter Revenue Source) |
TOTAL REVENUE*: $0.00 $0.00 $0.00 $0.00
*Revenue must equal the Total Costs listed in the Blue row above
Budget Narrative
| BUDGET NARRATIVE |
| Instructions: |
| Provider costs are to be grouped into the budget categories listed below. The agency shall provide a description narrative to justify each line item expense listed in the Itemized Service Budget. It is essential that category costs be comprised of the same item costs as specified in these Guidelines. |
| PERSONNEL |
| Appropriate Costs: |
| 1. Compensation for personnel services is an allowable expense for Provider employees whose work is necessary for the provision of services. |
| 2. Salaries to be charged to the service must relate directly to work on the service. Salaries of employees involved in work on non-contract services must be properly apportioned and later supported by appropriate time distribution records or any other approved method. |
| 3. Benefits such as vacation, sick and administrative leave, holidays and routine training participation time are to be included in the amount budgeted for an employee’s salary. In addition, any salary increases due an employee during the contract period must be included in the budgeted salary costs. |
Description narrative to justify expenditures:
| EMPLOYEE RELATED EXPENSES (ERE) |
| Appropriate Costs: |
| 1. Employee Related Expenses (fringe benefits) are allowances and services offered by the Provider agency to its employees as compensation in addition to regular salaries. Fringe benefits must be applied only to that portion of an employee’s salary or wages attributable to the service. Fringe benefits budgeted in the contract must be earned during the contract period. Benefits accrued prior to the contract, but not yet paid out, are not expenses allowed by the Department. |
| 2. Fringe benefits include, but are not limited to Social Security (FICA), Unemployment Insurance, Worker’s Compensation, health and life insurance, and retirement. The portion of the cost of these benefits paid by the employee is not an expense of the Provider agency. The employer’s cost of these benefits is an eligible Provider agency expense. |
Description narrative to justify expenditures:
| PROFESSIONAL AND OUTSIDE SERVICES |
| Appropriate Costs: |
| 1. Professional and consultant services, rendered by individuals or organizations, are allowable expenses if the services are directly related and essential to the service(s). The normal types of professional or outside services which may be placed in this budget category are those which relate to the legal, accounting, management, training/education, medical, social service and psychological professions. |
| 2. A written specification of each of the consultant services to be performed is to be available for the purpose of budget estimating and subsequent audits. The specifications normally will include estimates by item, all consultant costs such as travel, supplies, meetings or any directly related costs of the consultant. Professional and Outside services are frequently purchased on an hourly basis. It is, therefore, recommended that such services be budgeted on a Per Hour billing basis. |
Description narrative to justify expenditures:
| TRAVEL |
| Appropriate Costs: |
| 1. Travel will include the cost of transporting staff and clients during the provision of the services. The following allowable travel costs are included within this category: |
| - Staff-owned vehicles: mileage reimbursement (NOTE: Applicants must use the State-approved mileage reimbursement rate of $0.445/mile); |
| - Provider agency-owned vehicles: operating expenses and depreciation; |
| - Sub-contracted travel services; |
| - Rented vehicles; |
| - Government motor pool vehicles; |
| - Public transportation; and |
| - Per diem. |
| 2. Staff-Owned Vehicles: The travel cost of a vehicle owned by a Provider employee should be budgeted no greater than the Applicant’s designated mileage reimbursement rate. In public Provider agencies, the mileage rate is determined by the branch of government with which the Provider agency is affiliated. Public Provider agencies may budget up to the maximum rate allowable in their city, county or municipality. The actual cost of tolls and parking fees may be budgeted for employees using their vehicles for the services. |
| 3. Provider Agency-Owned Vehicles: The travel costs for vehicles owned by a Provider agency must be budgeted on an actual cost method. Actual costs will include fuel, maintenance and repair, insurance, registration fees, tolls, parking fees and depreciation. There are two methods to budget motor vehicles with regard to acquisition cost: 1) The vehicle may be purchased with Provider agency funds. The cost will be depreciated over the useful life of the vehicle. The current year depreciation expense is listed in the Travel Category of the Service Budget; and, 2) The agency may budget the entire acquisition cost as a first year expense under the Equipment Category |
| 4. Rented Vehicles: If either a public or private Provider agency is renting vehicles from a private rental agency, the actual rental cost plus fuel (unless fuel is included in the rental cost) should be used to budget the cost. Rental costs will be considered reasonable depending on the type and degree of use and current fair market value of the model of vehicle. If a vehicle has been rented by the Provider until its acquisition cost has been reduced to below $5,000, it may be purchased and budgeted as a current cost. |
| 5. Motor Pool Vehicles: Provider agencies using vehicles supplied by a county or municipal motor pool may budget for travel by using the rate fixed by the motor pool. |
| 6. Public Transportation: In cases in which public transportation is used for authorized travel by employees or clients of the Provider, the actual cost of fares required should be estimated. Fare or any other expenses for staff members to commute to and from work are not an allowable cost. |
| 7. Per Diem: While Providers are encouraged to minimize the overnight travel costs, certain services may require occasional overnight travel on the part of employees. In such cases, per diem expenses should be budgeted no greater than the Applicants designated per diem reimbursement rate. |
Description narrative to justify expenditures:
| SPACE |
| Appropriate Costs: |
| 1. Costs related to space needed for the delivery of services are allowable expenses. Space costs include the expense of a facility and other expenses directly related to the operation of the facility. Space Costs, however, do not include the purchase or major modification of land or facilities. |
| 2. Maintenance of Space: This item refers to costs necessary for the upkeep of the Provider’s facilities which neither add to the permanent value of these facilities nor appreciably prolong their intended life, but keep them in an efficient operating condition. This includes estimates of the actual costs of material needed for the maintenance and repair of the Provider’s facilities or for sub-contracted maintenance services. |
Description narrative to justify expenditures:
| EQUIPMENT |
| Appropriate Costs: |
| 1. Any piece of equipment with an acquisition cost of up to $4,999.99 will be budgeted under Equipment. Budgeting of such pieces of equipment will be done on an actual cost basis. All Pieces of equipment with an acquisition cost of $5,000 or more need to be submitted to ADES for approval. |
| 2. Capital Outlay: The cost of equipment essential to the delivery of services and the maintenance of that equipment is allowable as a budgeted expense. Equipment which materially increases the value or useful life of a facility is unallowable. |
| 3. The Equipment Category, which includes office and program equipment, has been subdivided into two (2) sections: 1. Equipment Costs, and 2. Equipment Maintenance Costs. (Provider agencies should note that vehicle-operating expenses are to be budgeted within the Travel Category.) |
| 4. Capital Equipment Costs may be budgeted through one of the following four (4) methods: 1) Purchase, 2) Rental/Lease, 3) Depreciation, and 4) Use Allowance. |
| 5. Equipment Maintenance Costs: To keep equipment at an efficient operating level, various maintenance services may be necessary. Maintenance services provided by vendors either under a services subcontract or as random repairs will be budgeted under this sections. Care must be used that costs of maintenance services call do not duplicate maintenance fees provided for in rental agreements. Maintenance costs must be calculated in proportion to the use of the item by the Provider agency in the delivery of services. |
Description narrative to justify expenditures:
| MATERIALS & SUPPLIES |
| Appropriate Costs: |
| 1. The costs of materials and supplies, necessary for the delivery of services, are allowable budgeted expenses. Such costs should be calculated by deducting from the purchase price, all cash and trade discounts, rebates, and allowances to be received by the Provider agency |
| 2. Materials are consumable supplies used directly by the clients in the provision of services. Material supplies will include but are not limited to: 1) Arts and crafts, 2) Housekeeping Goods (dishes, linens, etc.), 3) Client Activities Costs, 4) Toys, and 5) Literature. Medical Supplies should be budgeted on an actual cost basis. |
| 3. Office Supplies: General Office Supplies are consumable supplies necessary for efficient administrative and service operations of the service program. The cost of this item may be budgeted by using a reasonable base cost per employee for the contract term multiplied by the total number of employees needing office supplies. Justification of the base cost must be available upon request. |
| 4. Postage: Postage may be budgeted by applying a monthly base to the total number of months in the contract. When applicable, Provider agencies should apply for and utilize special bulk mail rates. |
| 5. Reproduction and Printing: The cost of printing and reproduction services, necessary for the performance of the contract, including but not limited to forms, reports, manuals and informational literature is allowable. However, if a cost for the rental of a photocopier has been budgeted, care must be taken to avoid duplication of costs. When budgeting for reproduction and printing services, enter a reasonable estimate of actual costs. |
Description narrative to justify expenditures:
| OPERATING COSTS |
| Appropriate Costs: |
| 1. Central Services: Service costs such as administrative, data processing, payroll, supply and duplicating facilities on which the expense can be calculated and segregated as a direct cost are to be entered in this item. Support these budgeted expenses by indicating the basis of the cost. |
| 2. Communication: Telephone and answering service costs, as well as telephone directory listings, which assist the client to identify and contact the Provider agency for services, will be permitted. |
| 3. Bonding: Premiums for bonding costs will arise when there is a need to protect the provider agency and government against financial loss. Bonding practices beyond those which the Provider agency should normally use as good business practice will not be required. The most common bonding classification is that of a fidelity bond sufficient to cover the potential loss of accessible funds. |
| 4. Advertising: To acquire quality goods or services at a low cost; to recruit potential employees; or to inform the public of the availability of services. |
| 5. Training: Provider agency employees are eligible for training directly related to the services. The necessary and appropriate expense related to training activities is to be included in this line item. The basis for this budgeted expense must be documented is the Proposal Itemized Service Budget, and a detailed description of the training activities must be rendered in the Program/Administration Section. |
| 6. Trade, Business, Technical and Professional Activities: A series of costs may be encountered which assist in providing reference background, updating employees’ knowledge and maintaining liaison or contact with similar activities. Expenses in this line item will be allowable when the costs are proven to be of direct benefit to the services. The following types of costs may be part of this item’s budget expense:1) Library - purchases and fees, 2) Subscriptions - professional literature, 3) Membership – dues, and 4) Professional activities, clubs and meetings. |
| 7. General Liability Insurance: Insurance costs are those insurance costs which the Provider is required to carry, or which are approved under the terms of the contract and any other insurance which the Provider maintains in connection with the general conduct of its business (excluding insurance on the building and contents which should be listed as a line item under Other Space Costs in the Space Category). The Provider can ascertain from the Department what types and amount of insurance coverage should be purchased. |
Description narrative to justify expenditures:
| INDIRECT COSTS |
| Appropriate Costs: |
| 1. Administrative Costs are those incurred for a common or joint purpose benefiting more than one cost objective or activity and not readily assignable to the cost objectives specifically benefited, without effort disproportionate to the results achieved. The subrecipient may use their federally negotiated indirect cost rate or the 10% de Minimus indirect cost rate. If the subrecipient elects to use a federally negotiated indirect cost rate, they must provide a copy of the rate agreement with the ISB. If the federally approved indirect cost rate changes or is allowed to expire within the contract period, the subrecipient must notify DES of the changes. If the subrecipient elects to use the 10% de Minimus rate for indirect costs, they must complete and submit the Certification of De Minimus Indirect Cost Rate form. |
Description narrative to justify expenditures:
| VOUCHERS - FLEXIBLE FINANCIAL ASSISTANCE |
| Appropriate Costs: |
| 1. Flexible financial assistance addresses financial barriers interfering with victims’ ability to create safe and stable lives. These activities comprise a wide range of unique needs, that include but are not limited to transportation, childcare, rental assistance, mental health services, security deposits, utilities, car seat, professional clothes for an interview, car repair, gas cards, healing modalities (i.e., gym membership, massage), etc. |
Description narrative to justify expenditures:
ISB Example
| ISB EXAMPLE |
| Contract Period: 7/1/23 - 6/30/24 |
| CONTRACT SERVICE: Domestic Violence - Statewide |
| AGENCY NAME: Lakeside Domestic Violence Program |
| FACILITY NAME(S): Teresa's House, Hope House, Safe City Office, Happy Town Office, Transitional Housing Program |
MATCH REQUIREMENT: ADES will provide State funds to cover the 20% Match Requirement
| REMINDER: Please review the ISB Instructions tab before completing the ISB and Budget Narrative tabs. If your agency will be |
| providing services at multiple locations, please list the name of the facility next to each budget line item and group them together. |
| 1. | PERSONNEL | DCAD | DCAD | |||||
| Mobile & Community | Tranistional | |||||||
| TOTAL | DCAD | Based Advocacy | Housing | |||||
| Number of | FTE | Total Salary for the | % Allocated Service | SERVICE | SHELTER | (MCBA) | (TH) | |
| Positions | Level | Position Title | Contract Period | *A + D = Total | COST | COST | COST | COST |
| 1 | 1.00 | Executive Director - All locations | $100,000 | 25% + 0% = 25% | $100,000.00 | $15,000.00 | $5,000.00 | $5,000.00 |
| 1 | 1.00 | Finance Director - All locations | $75,000 | 10% + 0% = 10% | $75,000.00 | $2,500.00 | $2,500.00 | $2,500.00 |
| 1 | 1.00 | Residential Program Director- Teresa's House and Hope House | $75,000 | 10% + 0% = 10% | $75,000.00 | $7,500.00 | ||
| 1 | 1.00 | Community-based/Mobile Program Director- Safe City Office and Happy Town Office | $75,000 | 10% + 0% = 10% | $75,000.00 | $7,500.00 | ||
| 1 | 1.00 | Transitional Housing Program Director | $75,000 | 10% + 0% = 10% | $75,000.00 | $7,500.00 | ||
| 1 | 1.00 | Advocate - Teresa's House and Safe City Office | $50,000 | 0% +50% = 50% | ||||
| $50,000.00 | $15,000.00 | $10,000.00 | ||||||
| 1 | 1.00 | Advocate - Hope House and Happy Town Office | $50,000 | 0% + 100% = 100% | $50,000.00 | $30,000.00 | $20,000.00 | |
| 1 | 1.00 | Outreach Specialist - Safe City Office and Happy Town Office | $50,000 | 0% + 100%=100% | $50,000.00 | $50,000.00 | ||
| 1 | 1.00 | Transitional Housing Advocate | $50,000 | 0% + 50% = 50% | $50,000.00 | $25,000.00 | ||
| 1 | 0.50 | Child Advocate - All locations | $25,000 | 0% + 100% = 100% | $25,000.00 | $10,000.00 | $10,000.00 | $5,000.00 |
| 1 | 1.00 | Bookkeeper | $50,000 | 100% + 0% = 100% | $50,000.00 | |||
| 1 | 1.00 | Volunteer Coordinator | $50,000 | 75% + 25% = 100% | $50,000.00 |
| TOTAL PERSONNEL | TOTAL: | $725,000.00 | $55,000.00 | $90,000.00 | $30,000.00 |
| *A = % Administrative Functions D = % Direct Service Functions |
| 2. | EMPLOYEE RELATED EXPENSES | TOTAL | DCAD | DCAD | DCAD | |
| SERVICE | SHELTER | MCBA | TH | |||
| ITEM | BASIS | COST | COST | COST | COST | |
| ERE | 20% | $145,000.00 | $11,000.00 | $18,000.00 | $6,000.00 |
TOTAL EMPLOYEE RELATED EXPENSES TOTAL: $145,000.00 $11,000.00 $18,000.00 $6,000.00
| 3. | PROFESSIONAL AND OUTSIDE SERVICES | TOTAL | DCAD | DCAD | DCAD | |
| SERVICE | SHELTER | MCBA | TH | |||
| ITEM | BASIS | COST | COST | COST | COST | |
| Yeary audit | Audit | $15,000.00 | $2,000.00 | $1,000.00 | $500.00 | |
| IT | IT services at $250/month | $3,000.00 | ||||
| Translation services | $300/month | $3,600.00 | $500.00 | $500.00 | $500.00 | |
| Program Database | ||||||
| Webmaster | Website |
TOTAL PROFESSIONAL AND OUTSIDE SERVICES TOTAL: $21,600.00 $2,500.00 $1,500.00 $1,000.00
| 4. | TRAVEL | TOTAL | DCAD | DCAD | DCAD | |
| SERVICE | SHELTER | MCBA | TH | |||
| ITEM | BASIS | COST | COST | COST | COST | |
| Employee Mileage | Employee mileage reimbursement--500 miles/month at .585/mile | $3,510.00 | $500.00 | $1,500.00 | $500.00 |
TOTAL TRAVEL TOTAL: $3,510.00 $500.00 $1,500.00 $500.00
| 5. | SPACE | TOTAL | DCAD | DCAD | DCAD | |
| SERVICE | SHELTER | MCBA | TH | |||
| ITEM | BASIS | COST | COST | COST | COST | |
| Utilities - Teresa's House and Hope House | $450 x 12 months | $5,400.00 | $2,000.00 | |||
| Utilities - Safe City Office and Happy Town Office | $300 x 12 months | $3,600.00 | $1,500.00 | |||
| Utilities - Transitonal Housing | $350 x 12 months | $4,200.00 | $2,000.00 | |||
| Building Maintenance - Teresa's House and Hope House | $200 x 12 months | $2,400.00 | $1,000.00 | |||
| Building Maintenance - Safe City Office and Happy Town Office | $200 x 12 months | $2,400.00 | $1,000.00 | |||
| Building Maintenance - Transitional Housing | $200 x 12 months | $2,400.00 | $1,000.00 |
TOTAL SPACE TOTAL: $20,400.00 $3,000.00 $2,500.00 $3,000.00
| TOTAL | DCAD | DCAD | DCAD | |||
| 6. | EQUIPMENT | SERVICE | SHELTER | MCBA | TH | |
| COST | COST | COST | COST | |||
| ITEM | BASIS | |||||
| Car lease | Lease of 3 cars | |||||
| Laptops for employees--Teresea's House and Hope House | Purchase 2 laptops for staff at $500 per laptop | $1,000.00 | $1,000.00 | |||
| Laptops for employees--Safe City Office and Happy Town Office | Purchase 2 laptops for staff at $500 per laptop | $1,000.00 | $1,000.00 | |||
| Laptops for employee--Transitional Housing | Purchase 1 laptop for staff at $500 per laptop | |||||
| Vehicles purchase (2) | Purchase 2 vehicles at $50,000 per vehicle to transport clients, staff attend community events, mobile advocacy | $100,000.00 | $30,000.00 | $70,000.00 | ||
| Office equipment | $200/month | $2,400.00 | ||||
| Rent - Teresa's House | $1500 x 12 months | $18,000.00 | $5,000.00 | |||
| Rent - Hope House | $1000 x 12 months | $12,000.00 | $5,000.00 | |||
| Rent - Safe City Office | $1000 x 12 months | $12,000.00 | $3,000.00 | |||
| Rent - Happy Town Office | $1000 x 12 months | $12,000.00 | $3,000.00 | |||
| Rent - Transitional Housing | $1000 x 12 months | $12,000.00 | $5,000.00 |
TOTAL EQUIPMENT TOTAL: $170,400.00 $41,000.00 $77,000.00 $5,000.00
| 7. | MATERIALS AND SUPPLIES | TOTAL | DCAD | DCAD | DCAD | |
| SERVICE | SHELTER | MCBA | TH | |||
| ITEM | BASIS | COST | COST | COST | COST | |
| General office supplies (e.g., paper, printer, ink, pens) - Teresa's House and Hope House | General office supplies- $200/month for 12 months | $2,400.00 | $2,400.00 | |||
| General office supplies (e.g., paper, printer, ink, pens) - Safe City Office and Happy Town Office | General office supplies- $200/month for 12 months | $2,400.00 | $2,400.00 | |||
| General office supplies (e.g., paper, printer, ink, pens) - Transitional Housing | General office supplies- $100/month for 12 months | $1,200.00 | $1,200.00 | |||
| Outreach materials (e.g., tabling fees, giveaways) | Outreach to community members | $2,000.00 | $200.00 | $500.00 |
TOTAL MATERIALS AND SUPPLIES TOTAL: $8,000.00 $2,600.00 $2,900.00 $1,200.00
| 8. | OPERATING SERVICES | TOTAL | DCAD | DCAD | DCAD | |
| SERVICE | SHELTER | MCBA | TH | |||
| ITEM | BASIS | COST | COST | COST | COST | |
| Staff training (e.g., registration fees, hotel) | $1,500 x 10 staff | $15,000.00 | $3,000.00 | $3,000.00 | ||
| Payroll processing | $1000/month | $12,000.00 | $1,000.00 | $1,000.00 | $500.00 | |
| Cell phone | 15 cell phones ($100 each/month) for 12 months | $18,000.00 | $2,000.00 | $1,000.00 | ||
| Database | Annual fee | $15,000.00 | $1,000.00 | $1,000.00 | $1,000.00 | |
| Memberships to Coalitions | $1000/month | $12,000.00 | $1,000.00 | $1,000.00 |
TOTAL OPERATING EXPENSES TOTAL: $72,000.00 $8,000.00 $7,000.00 $1,500.00
| 9 | INDIRECT COSTS | TOTAL | DCAD | DCAD | DCAD | |
| SERVICE | SHELTER | MCBA | TH | |||
| ITEM | BASIS | COST | COST | COST | COST | |
| Indirect Costs | Federal Indirect Cost Rate of % |
TOTAL INDIRECT COSTS TOTAL: $0.00 $0.00 $0.00 $0.00
SUBTOTAL ADMIN COSTS TOTAL: $1,165,910.00 $123,600.00 $200,400.00 $48,200.00
| 10 | VOUCHERS - FLEXIBLE FINANCIAL ASSISTANCE | TOTAL | DCAD | DCAD | DCAD | |
| SERVICE | SHELTER | MCBA | TH | |||
| ITEM | BASIS | COST | COST | COST | COST | |
| Flexible financial assistance for clients | Fiancial assistance for survivors to address financial barriers interfering with the ability to create safe and stable lives (e.g., rent, secuity deposits, counseling, basic and personal needs, temporary childcare) | $50,000.00 | $10,000.00 | $10,000.00 | $10,000.00 |
TOTAL VOUCHERS TOTAL: $50,000.00 $10,000.00 $10,000.00 $10,000.00
11. TOTAL SERVICE COST/DCAD TOTAL COST: $1,215,910.00 $133,600.00 $210,400.00 $58,200.00
| REVENUE SOURCES: | ||||
| ADES - DCAD | $402,200.00 | $133,600.00 | $210,400.00 | $58,200.00 |
| VOCA | $300,000.00 | |||
| Safe City | $200,000.00 | |||
| Fun Town | $200,000.00 | |||
| Donations | $113,710.00 |
TOTAL REVENUE*: $1,215,910.00 $133,600.00 $210,400.00 $58,200.00
*Revenue must equal the Total Costs listed in the Blue row above
File details come from the government source that posted it. Updated .