Exhibit A - SOW - CCB Electrical Upgrades - Final.pdf

EXHIBIT A

SCOPE OF WORK AND TECHNICAL REQUIREMENTS

PROJECT NUMBER: PRJ-10005414

PROJECT NAME: CCB Electrical Upgrades PROJECT LOCATION: City and County Building, 1437 Bannock St, Denver, CO, 80202 PROJECT MANAGER: Michael Lanphier, GS FM Project Manager I

1. PROJECT OVERVIEW

The City and County of Denver is requesting electrical panel repairs, upgrades, and maintenance at the City and County Building. The scope will vary as the work will occurs throughout the building to address deferred maintenance projects that amassed over time. This bid request will be broken down into six add/alts that will be constrained by the allocated budget. A responsive bid will need to include a price for all six add/alts.

Standard work hours are considered Monday through Friday 7:00am-5:00pm. Non-standard work hours are considered Monday through Friday 5:00pm-7:00am, weekends, and City holidays.

Please review all scope details below.

2. SCOPE OF WORK

2.1 Torque, Tighten, and Preventative Maintenance on the Main Electrical Gear

• Perform preventative maintenance as required on main switchgear 1 & 2 and switchboard 1, 2, & 3

• Torque and tighten as required per factory specs on main switchgear 1 & 2 and switchboard 1, 2, & 3

• Input new settings on adjustable breakers in coordination with FM Team A and existing arc flash study (to be completed separately by others in 2025)

• All work to be completed in one business day to minimize shutdown impact to the building occupants (work MUST occur on a federal/state holiday when building is closed)

i. All field personnel must be trained to ensure compliance with the OSHA CFR 1910 Electrical Safety Standard, which establishes minimum safety requirements for the design, operation, and maintenance of high-voltage systems (over 600 volts). In addition, put safety protocols in place to meet or exceed the requirements set forth by NFPA 70E, and provide the necessary Personal Protective Equipment (PPE) to all personnel.

• Provide report on final test results and recommendations

• Work MUST occur during non-standard work hours

2.2 Demo and Install New EMGDP1 panel

• Demo existing EMGDP1

• Provide and install new electrical panel

• Work MUST occur during non-standard work hours

2.3 Trace Existing Cloth Wiring

• Trace and identify existing cloth wiring throughout building for future removal

• Quote should assume labor allowance for 48-man hours

2.4 Demo and Install Room 32 Electrical Panels

• Demo existing Room 32

• Provide and install new electrical panel

• Work MAY require some work during non-standard work hours

2.5 Demo and Install G4 Electrical Panel

• Demo existing G4 panel

• Provide and install new electrical panel

• Work MAY require some work during non-standard work hours

2.6 Demo and Install PC Electrical Panel

• Demo existing PC Panel

• Provide and install new electrical panel

• Work MAY occur during standard work hours

3. MATERIAL SPECIFICATION

• (1) EMGDP1 Panel

i. Safety Switch – Fusable, 3-pole, 4-wire, 600VAC, 200 A, NEMA 1

ii. Switchboard - Type 1 208Y/120V 3-phase 4-Wire

• (2) Room 32 Panel

i. Panelboard - 400A, Fully rated, 208Y/120V 3-phase 4-Wire

• (1) G4 Electrical Panel

i. Panelboard – 600A

• (1) PC Electrical Panel

i. Panelboard – 200A

4. PROJECT DELIVERABLES

• Removal and Disposal: Complete removal and disposal of replaced panels, discarded wiring, hardware, etc.

• Maintenance: Preventative maintenance on the main electrical gear

• Wire Tracing: Trace and identify cloth wiring throughout building

• Installation: Installation of new panels/switchboards, conduits, wiring, as necessary.

• Testing and Commissioning: Energization of equipment and voltage testing.

• Documentation: Provide comprehensive documentation including:

o Warranties: Details of warranties for the new equipment.

o Maintenance Instructions: Instructions for the maintenance of the new switchgears

5. COMPLETION CRITERIA

The project will be considered complete when:

• All old units/materials have been removed and disposed of

• Main electrical gear has been serviced and new settings input on breakers

• New electrical panels, feeders, wiring are installed, properly connected, and tested

• The work area is cleaned and free of debris

• All deliverables, including documentation, have been submitted and approved

6. CONSTRUCTION AND REMODELING CONTRACTING PROVISIONS:

Contractor shall be responsible for obtaining any and all permits (including the cost thereof) required to perform this installation. The installation shall be in complete compliance with City of Denver Building and Fire Codes.

The City shall at all times have the right to inspect the work and materials used in the construction of the improvements. The contractor shall furnish all reasonable aid and assistance required for the proper examination of the work and all parts thereof. The contractor shall regard and obey directions and instructions of the City's Executive Director of General Services or their authorized inspectors, when such directions or instructions are consistent with the plans and specifications for the improvements to be constructed hereunder; provided, however, that should the contractor object to any order given by the City's authorized inspector, they may make a written application to the City's Executive Director of General Services for their decision, which decision shall be final and conclusive. Such inspection shall not relieve the contractor from the obligation to construct the improvements strictly in accordance with the approved plans and specifications or any approved modification thereof.

PROTECTION OF PROPERTY:

The contractor shall assume full responsibility and expense for the protection of all public and private property, structures, watermains, sewers, utilities, etc., both above and below ground, at or near the site or sites of the work being performed under the contract, or which are in any manner affected by the prosecution of the work or the transportation of people and materials in connection therewith. The contractor shall give reasonable written notice in advance to the Department of the City having charge of any property or utilities owned by the City and to other owner or owners of public or private property or utilities when they will be affected by the work to be performed under the contract, and shall make all necessary arrangements with such department, departments, owner or owners for the removal and replacement or protection of such property or utilities.

METHODS OF OPERATION:

Construction work started by the contractor must be continuously and actively prosecuted with an optimum complement of workmen and equipment to expedite completion in the shortest possible time. The contractor shall not organize to do the construction work without the approval of the City designated Project Manager. All work shall be accomplished by workers proficient and experienced in the trades required and in an orderly and responsible manner in accordance with recognized standards and work plans and specifications.

Premises shall be kept clean and neat. Materials, scrap and equipment not having further use at the site shall be promptly removed from the job site. Disposal of contractor's waste materials in the City's containers is prohibited unless prior permission has been granted.

OSHA GUIDELINES:

The contractor shall be familiar with and operate within the guidelines as set forth by the Occupational Safety and Health Act.

For all operations requiring the placement and movement of the contractor’s equipment, contractor shall observe and exercise and compel their employees to observe and exercise all necessary caution and discretion so as to avoid injury to persons, damage to property of any and all kinds, and annoyance to or undue interference with the movement of the public and City personnel.

All ladders, scaffolding or other devices used to reach the surface of objects not otherwise accessible, shall be of sound construction, firm and stable, and shall be maintained in good condition. All such equipment shall be moved onto the areas where they are required, placed, shifted where necessary, and removed from the areas in such manner as to provide maximum safety to persons and property and cause the least possible interference with the normal usage of such areas by the public and City personnel.

7. CONTRACTOR’S PERFORMANCE AND PERFORMANCE FAILURE:

Contractor shall furnish all necessary labor, tools, equipment and supplies to perform the required services at the City facilities designated. The Executive Director of General Services or their authorized representative will decide all questions which may arise as to the quality and acceptability of any work performed under the contract. If, in the opinion of the Executive Director of General Services or their authorized representative, performance becomes unsatisfactory, the City shall notify the contractor.

8. BACKGROUND CHECKS:

Contractor, at its expense, must conduct a background check for each of its employees, as well as for the employees of its subcontractors, who will provide services to the City. The term “employee” for the purpose of this requirement, includes anyone who is providing services for the City under this Contract. Background checks are to be conducted through an independent background check vendor and must include the following:

• Social Security Number Trace;

• Federal Criminal Records (includes wants, warrants, arrests, convictions, and incarcerations);

• Colorado Criminal Records (includes wants, warrants, arrests, convictions, and incarcerations);

• Criminal Records from other States if the employee disclosed, or the background check identifies, that the employee lived in another state in the last seven years (includes wants, warrants, arrests, convictions, and incarcerations);

and

• National Sexual Offender Registry Search.

The background check shall include all convictions for the last seven years and may include additional convictions beyond seven years when permitted and/or required by law.

Because of the sensitive location(s) of the work proposed within this solicitation, the City shall automatically disqualify from employment under this contract persons with felony convictions.

Alternatively, the City may require that a fidelity bond, or such other assurance in such amount as deemed appropriate, be provided to the City as a condition precedent to grant permission where an employee’s prior conviction would otherwise preclude their participation under the contract.

All Contractor employees are required to self-disclose to the Contractor any criminal charges and convictions and nolo contendere pleas (not contest pleas) that occur while providing services to the City within three business days of the conviction, charge, or plea. Contractor is required to inform the City of any criminal charges or convictions or nolo contendere pleas (no contest pleas) that arise while an employee is on assignment with the City. Contractor must inform the City within one business day of the Contractor having knowledge of the charge, conviction, or plea. The City will determine, in its sole discretion, whether the employee will remain on a City assignment.

The background check(s) must be conducted successfully prior to initial access and/or involvement by employees. Employees who separate from the Contractor’s employment must undergo another background check prior to renewed access and/or involvement in providing services to the City. The City also has the ability to audit the Contractor’s background check process, to ensure compliance with City standards, at any time.

In addition to the foregoing background check, certain City locations require employees to pass a NCIC background check. These background checks will be administered by CBI. Contractors will be provided entrance cards for each facility. Contractors are not allowed to share cards to provide services. The following locations require NCIC background checks:

· All Police Facilities

· All DSD Facilities

· Police Academy

· Denver Animal Shelter

· Traffic Operations

· DPD Police Precincts

· Denver Human Services – Castro Building

· Other City locations may also require a NCIC background check

All work to be completed under this on-call contract will require that each person working on-site at a Denver Police Facility, City Attorney, Denver 911, Denver DA, and all other secure facilities within the City and County of Denver that has CJIS information, including all sub-contractors, to have completed CJIS Security Awareness Training. The CJIS Security Policy written and maintained by the Federal Bureau of Investigation is the standard by which all criminal justice agencies nationwide must protect the sensitive data they possess and share with authorized entities. The policy outlines requirements such as personnel security, training, encryption, physical security, media protection, access control, construction, and more. The CBI CJIS Vendor Management Program is designed to help vendors and criminal justice agencies achieve and maintain compliance more easily by providing an easier fingerprinting/vetting process, assisting with the required training, sharing audit findings, and offering resources for questions about CJIS security.

All Denver Law Enforcement is now requiring that the Federal CJIS background check be completed to work at any site connected to law enforcement for the City and County of Denver.

The CJIS background check can be completed through the CBI – Vendor Management Program as a CJIS Support Vendor at a cost to the contractor.

1) Please go to the CBI Vendor Management website or https://cbi.colorado.gov/sections/cjis- security/cjis-vendor-management-program

Please click on the CJIS Support Vendor link in the left-hand navigation pane. Click on the Individual tabs to learn about the program and how to apply.

2) You will be applying to be part of the CBI Vendor Management program. To apply for this, you will need documentation that states that you are contracted to do work with one of the Safety Agencies for the City and County of Denver.

3) Once you have this document, you will need to submit the following:

a. an application to create a fingerprint account;

b. the Vendor Agreement;

c. the above referenced contractual document with one of the Safety agencies for the City and County of Denver

d. an IRS form W-9 for review. If they are approved, you will receive the code to use for fingerprinting

4) Once you have completed the fingerprinting, background check and testing and are a CJIS Support Vendor, please submit the company name, listed individual names and certificates of completion of CJIS training to Agency Representative/Contact so verification can be made as well as associating your company to DPD.

5) Once this process is complete, projects can be scheduled and if necessary, badges will be provided for the duration of the project and then must be returned.

6) This background check process is good for one year in any safety facility within Colorado as long as the individual is employed with the vendor. If the individual leaves the employment of the vendor – please notify CBI. Any subsequent arrest notification on the individual would mark the vendor as ineligible for the management program.

7) If you have concerns or questions, please contact CBI at:

cdps.cbi.cjisvendors@state.co.us or call 303-239-4208.

9. CONTRACT PROCEDURES:

Copies of invoices for materials and subcontracts must be provided with billing to the City. The City reserves the right to provide materials, and such materials shall not be subject to contractor’s material warranty.

10. INVOICING REQUIREMENTS:

All prices in Exhibit B shall be firm and fixed for the project, including prevailing wage.

Contractor must be capable of providing invoices that include the following details:

· Invoice number

· Invoice date

· Service date(s) or service period https://cbi.colorado.gov/sections/cjis-mailto:cdps.cbi.cjisvendors@state.co.us

· PO number (will be provided to contractor when assigned)

· Service location (Building name and address)

· Total charge

· Additional detail may be requested as deemed necessary by the City

Project costs are listed in Exhibit B. The costs will be billed for on-site time only. Separate “trip charges” and “travel time” will not be paid for by the City. The labor and materials markups listed in Exhibit B include all transportation, parking, signage, and overhead costs. The costs for the project are subject to the Prevailing Wage Requirements. No additional fees of any kind may be charged if they are not specifically allowed in the text of this contract.

Contractor may invoice up to 50% of the cost of purchasing the new electrical panels listed in Exhibit A section 3. Materials Specification. The remaining costs shall be invoiced upon final acceptance by the City and County Denver.

11. ENVIRONMENTAL MANAGEMENT SYSTEM, ENVIRONMENTAL POLICY AWARENESS AND

COMPLIANCE:

Some City operations can pose risks to human health and the environment. Proactive environmental management can reduce risk and prevent harm. The Denver Environmental Performance Program (DEPP) is the City’s ISO 14001 Environmental Management System (EMS). The DEPP ensures that all aspects of City operations with the potential to cause significant environmental impacts are proactively managed. The DEPP reinforces the City’s position that each person providing products or services to the City, the City’s business partners, is responsible for conducting activities in a manner consistent with the City’s environmental policy. The DEPP also requires business partners ensure the competency of their staff with respect to their environmental impacts and duties.

The Environmental Policy of the City & County of Denver, may be found at:

https://www.denvergov.org/files/assets/public/public-health-and-environment/documents/eq/2017-denver-environmental-policy.pdf

All City business partners are required to comply with all federal, state, and local environmental regulations. The DEPP requires all City business partners to be aware of the City’s Environmental Policy, be aware of the impacts their actions may have on the environment and implement practices to manage their actions in a manner that complies with environmental requirements and the City’s environmental performance goals.

The Contractor shall provide products and services under this agreement consistent with the City’s Environmental Policy and any environmental performance goals identified by the agency for whom the contractor is performing work.

Environmentally Preferable Purchasing (EPP) Guidance and Prohibitions:

The City defines Environmentally Preferable products and services as those having a lesser or reduced effect on human health and the environment when compared with competing products and services that serve the same purpose. The City’s EPP evaluation may extend to materials of manufacture, packaging, transport, recycled content, energy consumption, local recyclability, https://www.denvergov.org/files/assets/public/public-health-and-environment/documents/eq/2017-denver-environmental-policy.pdf https://www.denvergov.org/files/assets/public/public-health-and-environment/documents/eq/2017-denver-environmental-policy.pdf waste disposal, and other factors.

Vendors are encouraged to describe any EPP attributes of the goods or services they offer to the City. Applicable EPP considerations may factor in product and service evaluations.

Products and services with the following attributes meet basic EPP standards, and are favored for procurement:

• Green Seal approved products and services

• EPA Safer Choice labeled products

• EPA Energy Star and Water Sense certified products

• Cradle to Cradle (C2C) v2 and v3 certified products

• GreenScreen® certified products

• Conformance with California Code of Regulations for maximum allowable VOC content

• Products integrating pre-measured dispensing, or automated dispensing and mixing

• Products with high recycled material and post-consumer waste content

• Products or packaging that can be recycled (using local recycling options)

• Products with reusable, interchangeable and returnable containers and applicators

• Products with minimal or no packaging

• Service providers who support empty pallet, container, and drum takeback

• Neutral pH products (pH between 5 and 9)

• Non-flammable products (flash point >140F)

• Bio-based materials (per ASTM D6866)

Product or service attributes that minimize:

• Worker/Public Exposure to Contaminants

• Water Consumption

• Waste

Products and services with the following attributes do not meet EPP standards, and are discouraged from procurement by the City:

• Products which liberate ammonia (CAS 7664-41-7)

• Products containing the following substances, except in trace amounts (< 0.1%):

• alkylphenol ethoxylates

• 1,4-dioxane (CAS 123-91-1)

• Nitrilotriacetic acid (CAS 139-13-9)

• 2-butoxyethanol or 2-butoxyethanol acetate (CAS 111-76-2, and CAS

112-07-2)

• ethanolamine (CAS 141-43-5)

• phosphates and phosphonates

• Products with a Flashpoint of less than 140°F

• Products with an extreme pH

• Strong chemical oxidizers and peroxide forming chemicals

• Products whose principal ingredients are readily absorbed through skin, or rapidly destroy skin or the mucous membranes.

• Products supplied without durable labels describing chemical contents, hazards, precautions, and instructions for use and disposal.

• Products for the safe use of which workers must use specialized respiratory protection.

The following products and services are prohibited from procurement under this IFB:

• All products containing chlorinated or halogenated hydrocarbons i.e., chlorinated solvents (typically paint strippers, brake cleaners, degreasers, and some lubricants)

• Per- and polyfluoroalkyl substances, ‘PFAS’

• Products containing Category 1 carcinogens, known mutagens, and known teratogens

• Products containing chemical compounds deemed by DDPHE to present an undue risk to human health or the environment in their use or disposal. Consult with DDPHE for review as appropriate.

Upon request, the vendor must submit documentation, such as SDS and technical data sheets, proving that all proffered products and services meet the prohibitions listed above.

12. LAWS, REGULATIONS, TAXES AND PERMITS:

The Contractor shall procure all permits and licenses, pay all charges, taxes and fees and give all notices necessary and incidental to the due and lawful prosecution of the work. All costs thereof shall be deemed to be included in the prices proposed for the work.

The Contractor, at all times, shall observe and comply with all federal, state, county, city and other laws, codes, ordinances, rules and regulations in any manner affecting the conduct of the work.

Without limiting the foregoing, the Contractor shall establish appropriate procedures and controls so that services under this Contract will not be performed by using any alien who is not legally eligible for such employment under United States Immigration laws. Failure to comply with this condition satisfactorily may cause the City to terminate this Contract.