EXHIBIT 12 - REQUEST TEMPLATE.xlsx

This file is a Request Template tracking document used to manage exception and deviation requests within a state or local contracting process. The template provides a structured format for submitting, reviewing, and tracking proposed exceptions or deviations from standard contract requirements or terms. The document includes columns for numbering sequential requests, submission dates, detailed descriptions of requested exceptions, and a rationale section for documenting both advantages and disadvantages of each proposed deviation. Reference fields allow requesters to cite relevant contract documents, general conditions, exhibits, and specific sections or pages that apply to each exception request.

The template incorporates a multi-stage approval workflow involving various stakeholder groups including the Vendor/Contract Manager (VCM), legal counsel, project management (PM), and the Department of Equal Opportunity and Diversity (DEOD). Status tracking options include Draft, VCM + Legal Ready, VCM + PM Posted, and VCM + PM + Legal designations, allowing visibility into the review stage of each request. Additional columns capture whether requests involve Risk/Insurance considerations or other specialized categories requiring comment notation. This systematic approach ensures that all proposed contract modifications are properly documented, evaluated through appropriate channels, and tracked to completion before implementation.