Executed P-56267.95- R-337108- BOA DocuWare Annual Support.pdf
PDF 479 KB Posted
- Contract number
- 23-448DOIT-ADMIN-P-56267
- Issued by
- Illinois
About this file
Contract Summary
This is a Basic Ordering Agreement (BOA) for orders against a master contract issued by the State of Illinois Chief Procurement Office on behalf of the Department of Innovation and Technology (DoIT). The vendor is Com Microfilm Company, located at 1181 North Dirksen Parkway in Springfield, Illinois. The agreement is governed by Master Contract #23-448DOIT-ADMIN-P-56267 and represents a new acquisition classified as a license with a one-time payment cycle.
The contract covers DocuWare annual maintenance and support services for five state agencies: ICMS/IDoIT (License #901153), Illinois Environmental Protection Agency (License #900713), Illinois Department of Natural Resources (License #900179), Illinois Office of State Fire Marshal (License #905614), and Illinois Department of Transportation (License #818242). Services include software maintenance, support, and licensing for DocuWare Enterprise Server and associated modules across all five locations. The contract period runs from October 1, 2026, through September 30, 2027, with pricing based on Com Microfilm quote #437 dated August 5, 2026. The total contract value is $113,818.12, which includes a 3% discount applied to individual line items and no sales tax charge. Payment must be received prior to April 1, 2027, to avoid potential license reactivation fees. The agreement was signed by the Department of Innovation and Technology, with digital signature authorization from Brandon Ragle by Christopher Brinkmeyer, Secretary/State CIO by Agency Procurement Officer, and fiscal year 2027 funding was allocated.
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Text version
State of Illinois Chief Procurement Office General Services 1 BOA for Orders Against Master Contracts V.18.1 DoIT Legal – March 2023
ORDERING INFORMATION
Item
Description (manufacturer, model, serial number, feature, etc.) Qty
One Time Charge Periodic Charge
Unit Extension Unit Extension 1 See attached Com Microfilm quote # 437 dated 08/05/2026
DocuWare Annual Maintenance & Support.
Coverage dates: October 1, 2026 thru September 30, 2027.
Locations/License numbers on quote 437:
ICMS/IDoIT License # 901153 IEPA License # 900713 IDNR License # 900179 IOSFM License # 905614 IDOT License # 818242
BOA Total Not to Exceed:
$113,818.12
STATE OF ILLINOIS BASIC ORDERING AGREEMENT (BOA) for Orders Against Master Contracts The terms and conditions of this BOA, including those terms and conditions set forth in the additional documents referenced below, and any continuation sheets, constitute the entire agreement between the parties with respect to the subject matter of this BOA. State documents will prevail in the event of a conflict between State and Vendor documents. The State shall not be bound by terms and conditions contained in any other document except as attached herein.
CONTACT INFORMATION
Vendor Name: Com Microfilm Company Address: 1181 North Dirksen Parkway Springfield, IL 62702 Contact: Mike Sullivan Phone #: 217-525-5860 Email: mike.sullivan@commicrofilm.com
State Agency Name: Department of Innovation and Technology Address: 120 W. Jefferson Street, Springfield, IL 62702 Contact: Chris Werth Email: Christopher.werth@illinois.gov
Bill To:
Dept of Innovation & Technology Attn: Accounts Payable 120 W. Jefferson Street Springfield, IL 62702 DoIT.AccountsPayable@illinois.gov
Ship To:
Dept of Innovation & Technology 120 W Jefferson Springfield, IL 62702 Phone: 217-557-1122 DoIT.ITPO.Communications@illinois.gov
CONTRACT INFORMATION
Contract #: P-56267:95 Action: New Acquisition Type: License Payment Cycle: One-time Payment Terms and Conditions:
Master Contract # for Terms and Conditions:
23-448DOIT-ADMIN-P-56267 | 0CMT434111
Term:
Begin Date:
10/1/2026
End Date:
9/30/2027
In processing this BOA, Vendor affirms that the Certifications and Financial Disclosures and Conflicts of Interest, if any, as attached to the Master Contract referenced above are true and accurate as of the date of Vendor’s processing of this BOA.
mailto:DoIT.AccountsPayable@illinois.gov mailto:DoIT.PSVM@illinois.gov
State of Illinois Chief Procurement Office General Services 2 BOA for Orders Against Master Contracts V.18.1 DoIT Legal – March 2023
ADDITIONAL INFORMATION / REFERENCES / ATTACHMENTS
Master Contract #23-448DOIT-ADMIN-P-56267 (To the extent that the Master Contract, including any additional licensing/product specific terms or other attachments thereto, expires or terminates, the terms and conditions of the Master Contract shall survive and continue to apply to the products and services being provided under this BOA. Further, the terms and conditions of the Master Contract shall continue to govern beyond the Term of this BOA and throughout the life and duration of the products/licenses and any related services being provided hereunder.) See attached Com Microfilm Company quote #437 dated 8/5/2026.
SIGNATURES: The undersigned parties agree to these terms and conditions.
Vendor State of Illinois
Signature: N/A State Agency: Department of Innovation and Technology
Printed Name: Signature agency representative:
Title: Printed Name: Brandon Ragle by Christopher Brinkmeyer
Date: Title: Secretary/ State CIO by Agency Procurement Officer
Date:
State of Illinois
ALL NOTICES TO:
Email: DoIT.ITPO.Communications@illinois.gov and DoIT.GeneralCounsel@Illinois.gov State of Illinois
Signature agency representative: Signature agency representative:
Printed Name: Printed Name:
Title: Title:
Date: Date:
STATE USE ONLY
Reference Number: R-337108 / P-56267:95 Source Selection Method: Order Against Master Is Financing Needed? No Using Agency Funding Source:
• Fiscal Year: 2027
• Type: State
Approp. Account Code: 304-448-01-1900-00-00-3200 Detailed Expenditure Object Code: N/A IPB Reference Number: B-34111 IPB Publication Date: 05/25/2023 Award Code: A Original Procurement Method: IFB Subcontractors Utilized? Yes Subcontractors Disclosed? Yes
Reviewed for legal clause sufficiency: B.R.W 9/15/26 mailto:DoIT.ITPO.Communications@illinois.gov mailto:DoIT.GeneralCounsel@Illinois.gov
| P-56267.xx- R-337108- BOA DocuWare Annual Support and Maintenance ROM FY27 2 |
| Revised IDOIT-FY'27est#437_0002 2 |
| 2026-09-24T15:43:56-0500 | |
| Brandon Ragle by Chris Brinkmeyer |
File details come from the government source that posted it. Updated .