1. DESCRIPTION OF SUPPLIES AND SERVICES

1.1 GOAL: The Illinois Secretary of State is seeking bids for Kodak i4600/i4650 Production Scanner Maintenance Kits, Kodak Alaris One Year Care Kit, Item# 1165950.

1.2 SUPPLIES AND/OR SERVICES REQUIRED:

1.2.2 31 Kodak i4600/i4650 Production Scanner Maintenance Kits, Kodak Alaris One Year Care Kit, Item# 1165950

1.2.3 Serial numbers and location for included scanners attached.

1.3 MILESTONES AND DELIVERABLES:

1.4 VENDOR / STAFF SPECIFICATIONS: n/a

1.5 TRANSPORTATION AND DELIVERY: FOB Destination

Ship to:

501 South 2nd Street

Room 574 Howlett Building

Springfield, IL 62756

2 PRICING

2.1 FORMAT OF PRICING:

2.1.1 Vendor shall submit pricing in the format shown below or in the line items tab on Bid Buy, based on the terms and conditions set forth in section 1 of this Contract.

2.1.2 Award will be given to the vendor with the lowest responsive and responsible bid by total cost. Pricing submitted must include cost of shipping.

2.1.3 Pricing may be submitted in the format below or in the line items tab on Bid Buy.

Item Quantity Unit Cost Total Cost

Kodak i4600/i4650 Production Scanner s&�,fo/S.Qo Maintenance Kits, Kodak 31 $ 2,£D'4(. ()0 Alaris One Year Care Kit, Item# 1165950

2.2

2.3

2.4

TYPE OF PRICING: The Illinois Office of the Comptroller requires the State to indicate whether the contract value is firm or estimated at the time it is submitted for obligation.

The total value of this contract is firm.

DISCOUNT: The Secretary of State may receive a Click here to enter text% discount for payment within Click here to enter text days of receipt of correct invoice. This discount will not be a factor in making the award.

VENDOR'S PRICING: Attach additional pages if necessary or if the format of pricing specified above in Section 2.1 requires additional pages.

2.s.1. Vendor's Price for the Initial Term: $82,615.00

2.5 MAXIMUM AMOUNT: The total payments under the initial term of this contract shall not exceed $ 82,615.00 without a formal amendment. The maximum amount will be entered by the State prior to execution of the contract.

DEPARTMENT MANUFACTURER & MODEL SERIAL # LOCATION PC#

PERSONNEL KODAK i4600 46385312 113 Howlett, Springfield 194714 ACCOUNTING REVENUE KODAK i4650 54917474 2nd Fl. Howlett, Springfield 226810 INFO. TECH. KODAK i4600 46395003 2nd Floor W. Capitol, Springfield 206640 DRIVER SERVICES KODAK i4600 46388089 1st Fl. Dirksen, Springfield 201777 INFO. TECH. KODAK i4650 54914585 2nd Floor W. Capitol, Springfield 210516 ARCHIVES KODAK i4650 54916589 Norton Building, Springfield 222691 ARCHIVES KODAK i4650 54916597 Norton Building, Springfield 222289 DRIVER SERVICES KODAK i4650 54916757 2nd Floor W. Capitol, Springfield 232475 PERSONNEL KODAK i4650 54918816 196 Howlett, Springfield 235422 ARCHIVES KODAK i4650 54918814 Norton Building, Springfield 235403 INFO. TECH. KODAK i4650 54916770 2nd Floor W. Capitol, Springfield 232485 DRIVER SERVICES KODAK i4650 54916762 2nd Floor W. Capitol, Springfield 232484 DRIVER SERVICES KODAK i4650 54918420 2nd Floor W. Capitol, Springfield 232483 DRIVER SERVICES KODAK i4650 54916769 2nd Floor W. Capitol, Springfield 232482 DRIVER SERVICES KODAK i4650 54916747 2nd Floor W. Capitol, Springfield 232481 DRIVER SERVICES KODAK i4650 54916749 2nd Floor W. Capitol, Springfield 232480 PERSONNEL KODAK i4650 54916754 036 Howlett, Springfield 232479 DRIVER SERVICES KODAK i4650 54916751 2nd Floor W. Capitol, Springfield 232478 DRIVER SERVICES KODAK i4650 54916748 2nd Floor W. Capitol, Springfield 232477 DRIVER SERVICES KODAK i4650 54916753 2nd Floor W. Capitol, Springfield 232476 ARCHIVES KODAK i4650 54918422 2nd Floor W. Capitol, Springfield 232474 ACCOUNTING REVENUE KODAK i4650 54916752 2nd Fl. Howlett, Springfield 232473 ACCOUNTING REVENUE KODAK i4650 54918423 2nd Fl. Howlett, Springfield 232472 BUSINESS SERVICES KODAK i4650 54914963 Springfield, IL BUSINESS SERVICES KODAK i4650 54914971 Springfield, IL BUSINESS SERVICES KODAK i4650 54914968 Springfield, IL BUSINESS SERVICES KODAK i4650 54914891 Springfield, IL BUSINESS SERVICES KODAK i4650 54914896 Springfield, IL BUSINESS SERVICES KODAK i4650 54914908 Springfield, IL BUSINESS SERVICES KODAK i4650 54914907 Chicago, IL BUSINESS SERVICES KODAK i4650 54914568 Chicago, IL

3 TERM AND TERMINATION

3.1 TERM OF THIS CONTRACT: This contract has an initial term of 7/01/26 to 6/30/27. If a start date is not identified, the term shall commence upon the last dated signature of the

Parties.

3.1.1 In no event will the total term of the contract, including the initial term, any renewal terms and any extensions, exceed ten (10) years.

3.1.2 Vendor shall not commence billable work in furtherance of the contract prior to final execution of the contract except when permitted pursuant to 30 ILCS

500/20-80.

3.2 RENEWAL: Any renewal is subject to the same terms and conditions as the original contract unless otherwise provided in the pricing section. The State may renew this contract for any or all the option periods specified, may exercise any of the renewal options early, and may exercise more than one option at a time based on continuing need and favorable market conditions, when in the best interest of the State. The contract may neither renew automatically nor renew solely at the Vendor's option.

3.2.1. Pricing for the renewal term(s), or the formula for determining price, is shown in the pricing section of this contract.

3.2.2. The State reserves the right to renew for a total of 0 years in any one of the following manners:

3.2.3.1 One renewal covering the entire renewal allowance;

3.2.3.2 Individual one-year renewals up to and including the entire renewal allowance; or

3.2.3.3 Any combination of full or partial year renewals up to and including the entire renewal allowance.

3.3 TERMINATION FOR CAUSE: The Agency may terminate this contract, in whole or in part, immediately upon notice to the Vendor if: (a) the Agency determines that the actions or inactions of the Vendor, its agents, employees or subcontractors have caused, or reasonably could cause, jeopardy to health, safety, or property, or (b) the Vendor has notified the Agency that it is unable or unwilling to perform the contract.

If Vendor fails to perform to the Agency's satisfaction any material requirement of this contract, is in violation of a material provision of this contract, or the Agency determines that the Vendor lacks the financial resources to perform the contract, the Agency shall provide written notice to the Vendor to cure the problem identified within the period of time specified in the Agency's written notice. If not cured by that date the Agency may