EVT0010911_-_Vendor_Questions_Template.xlsx

This is a vendor questions template issued by the Kansas Department for Aging and Disability Services (KDADS) for event EVT0010911, the Rural Health Transportation Program (RHTP) Crisis Transportation Services procurement. The template is designed for vendors to submit written questions regarding the RFP, with a procurement officer identified as Lee Askew. The RFP seeks proposals for coordinated crisis transportation services across all 105 Kansas counties, providing 24/7/365 transportation for individuals experiencing mental health and substance abuse crises. Services must be accessible through 988 crisis lines, community mental health centers, hospitals, law enforcement, courts, and other KDADS-authorized entities, with response times of 60 minutes in rural areas and 90 minutes in frontier areas. The contractor must implement a detailed workplan and staffing plan within 30 days of contract start, with full implementation required within six months of award. The initial contract term extends from award through September 30, 2029, with two optional one-year renewal extensions. Written questions are due by September 8, 2026, with proposals due September 29, 2026, at 2:00 p.m. CST.

The contractor bears all operational costs, including staffing, vehicles, dispatch systems, insurance, and training, and must maintain commercial auto liability insurance between $1 million and $5 million based on capacity. Evaluation criteria include bidder qualifications, experience, methodology, RFP compliance, and project scope understanding, with cost considered as one factor among several. Vendors must register with the State of Kansas, obtain a Tax Clearance Certificate from the Kansas Department of Revenue, and submit technical and cost proposals separately. Vendors claiming Disabled Veteran Owned Business or Certified Business preferences must provide appropriate documentation. Performance monitoring includes monthly reporting on key performance indicators, operational metrics, transport outcomes, and incident reports, with serious incidents required to be reported within one hour.