EVT0010902_-_Amendment_2_-_Q___A.pdf

This is Amendment Two to a Request for Proposal issued by the Kansas State School for the Blind, Office of Procurement and Contracts, for a Conference Event Coordinator to plan and manage a one-day Cerebral Visual Impairment (CVI) Conference. The conference is scheduled for March 5, 2027, in Wichita, Kansas, with proposals due September 17, 2026, at 2:00 p.m. CST. The scope of work requires comprehensive planning and on-site management of an educational conference anticipated to draw approximately 200 participants including parents, caregivers, educators, service providers, and medical professionals. Pre-event planning activities must commence within two weeks of contract execution, and post-conference evaluations must be distributed within six working days following the event. A final report is due within four weeks of the event (by April 2, 2027). The contract term extends through October 31, 2027, with potential renewal options. No pre-proposal conference was scheduled, and written questions were due by August 27, 2026. This amendment addresses one submitted question regarding venue selection, clarifying that a venue has not yet been selected as of the amendment date of September 2, 2026.

Vendors must be established firms with a minimum of five years of continuous active participation in providing comparable services and must supply three references from purchases of similar services within the past five years. Cost proposals must itemize all scope components with subtotals and a final project total, clearly distinguishing between fixed and variable costs, including travel and lodging. Bidders may propose an incremental increase not to exceed 5 percent annually for years two and three, with no other price adjustments permitted. Payment terms are Net 30. Vendors may claim applicable preferences under Kansas' Bidder Preference Program, including Disabled Veteran Owned Business or Certified Business categories, with supporting documentation required. A tax clearance certificate from the Kansas Department of Revenue is required, and mandatory bidder registration with the State of Kansas must be completed before bid closing. Technical proposals must not exceed ten pages excluding appendices.