EVT0010902_-_Amendment_1_-_Date_Corrections.pdf

This is Amendment 1 to a Request for Proposal issued by the Kansas State School for the Blind, Office of Procurement and Contracts, for a Conference Event Coordinator position. The amendment corrects date errors in the original bid documents. The primary service requested is comprehensive planning and management of a one-day Cerebral Visual Impairment (CVI) Conference scheduled for Friday, March 5, 2027, in Wichita, Kansas, anticipated to attract approximately 200 participants including parents, caregivers, educators, service providers, and medical professionals. The conference requires an established firm with a minimum of five years of continuous active participation in comparable services and three references from similar services purchased within the past five years. Pre-event planning activities commence within two weeks of contract execution, with post-conference evaluations distributed within six working days following the event and a final report due within four weeks. Proposals are due September 17, 2026, at 2:00 p.m. CST. The contract term is three years from the date of award through October 31, 2029, with potential renewal options. No pre-proposal conference is scheduled, and written questions must be submitted by close of business August 27, 2026.

Cost proposals must itemize all scope components with subtotals and a final project total, clearly distinguishing between fixed and variable costs including travel and lodging. Bidders may propose an incremental increase not to exceed 5 percent annually for years two and three; no other price adjustments are permitted. Payment terms are Net 30. Vendors may claim applicable preferences under Kansas' Bidder Preference Program, including Disabled Veteran Owned Business or Certified Business categories, with supporting documentation required. A tax clearance certificate from the Kansas Department of Revenue is required. Technical proposals must not exceed ten pages excluding appendices. Mandatory bidder registration with the State of Kansas must be completed before bid closing. The Procurement Officer is Lily Lundy, telephone 785-296-0714, email lily.lundy@ks.gov.