EVT0010868_-_Amendment_1_-_Q___A.pdf

Office of Procurement and Contracts Phone: 785-296-2376 900 SW Jackson St., Room 1001 North Fax: 785-296-7240 Topeka, KS 66612 www.admin.ks.gov/offices/procurement-contracts

Adam C. Proffitt, Secretary Laura Kelly, Governor

Todd Herman, Director

Amendment

Request for Proposal

Questions and Answers

Date: September 3, 2026

Amendment Number: One (1)

Event Number: EVT0010868

Closing Date: September 24, 2026, 2:00 PM CST

Procurement Officer: Lily Lundy Telephone: 785-296-0714 E-Mail Address: lily.lundy@ks.gov

Agency: Kansas Department of Health and Environment

Item: Lead Testing & Reduction Program Services

Conditions: 1) Answers to submitted questions follow on page two (2) of this document.

A signed copy of this Addendum must be submitted with your bid. If your bid response has been returned, submit this Addendum by the closing date indicated above.

I (We) have read and understand this addendum and agree it is a part of my (our) bid response.

NAME OF COMPANY OR FIRM:

SIGNED BY:

TITLE: DATE:

It shall be the vendor's responsibility to monitor this website on a regular basis for any changes/addenda.

http://admin.ks.gov/offices/procurement-contract mailto:lily.lundy@ks.gov http://admin.ks.gov/offices/procurement-contract

Event ID: EVT0010868

EVT0010868 – Amendment One

Lead Testing & Reduction Program Services

QUESTIONS

Number

Page

RFP Section

Question

Answer

1. N/A General For the vendor awarded this contract, what are KDHE's expectations regarding the transfer of historical program data (e.g., prior testing results, facility records, and program documentation) from the previous service arrangement, including expected format, timeline, and any data validation requirements?

There is no requirement for that.

2. 11 Section 1.9 – Signature of Proposals

Section 1.9 requires proposals to be signed by an authorized representative by "original signature."

For proposals submitted electronically via email, is a scanned wet-ink signature or an electronic signature (e.g., DocuSign) acceptable on the Signature Sheet and related certification forms?

Vendors may sign electronically submitted proposals in any matter they see fit, so long as required signature forms are submitted as signed.

3. 15 Section 2.4 – Bidder

Information

Section 2.4(f) states a financial statement "may be required" as part of the Bidder Information narrative. Should a financial statement be included with the initial Technical Proposal, or only provided if specifically requested by KDHE or the PNC later in the process?

If the Specifications in Section 4 require this information, vendors must submit within their Technical Proposal; otherwise, they may be requested after.

4. 25 /

Section 4.3 – Scope of Work / Section 4.9 –

Vendor Evaluation

Criteria

Since pricing is requested as a lump sum, can KDHE provide an estimated number of participating schools/childcare facilities, expected sampling volume, and anticipated mitigation-supply volume for Year 1 and Year 2, to support accurate cost proposal development?

Approximately 200 facilities per year and approximately or at least 25 samples per testing round which would include initial testing and follow-up on average, so at least two rounds per facility.

5. 26 Section 4.4 – Requested Services /

Appendix A Line

Specifications

Section 4.4 requires the program website/platform to be developed, hosted, and ready for use within 60 days of award, while the Line Specifications in the Event Details document list a due date of 11/30/2026 for the single line item. Can KDHE confirm whether these represent the same milestone, or clarify what the 11/30/2026 due date specifically refers to?

The Line Specifications within the Event Details are generic, vendors should refer to the requirements laid out within Section 4 of the Bid Documents.

6. 33 Appendix A, Section 4(a)

Data Security - Physical &

Environmental Security

Appendix A states that Data Centers hosting AGENCY data shall be owned, operated, and controlled by the Contractor unless KDHE approves an alternate arrangement in writing. Can KDHE confirm whether use of a third-party cloud infrastructure provider (e.g., AWS, Azure) located within the United States is acceptable, or whether a separate written approval is required as part of contracting?

Yes, if located within the United States and approved by OITS.

7. 37 5 – Cost Sheet

The Cost Sheet requests lump-sum pricing for "Year 1" and "Year 2," but the contract term runs from Date of Award through December 31, 2027 — a period that may not align to two clean 12-month periods.

Can KDHE confirm the specific start and end dates that should be used to define "Year 1" and "Year 2" for cost proposal purposes?

The Contract Term on the Cover Page is a placeholder and is subject to change dependent upon when a contract is awarded. Years 1 and 2 will be twelve-month periods after the Date of Award.

8. 20 3.27 – Proof of

Insurance

What are the required insurance limits for Worker’s Compensation, Public Liability, and Property Damage?

N/A

9. 25 4.1 – Background

How many schools and childcares are eligible for the program? How many have already been tested through the program?

All schools and childcares are eligible.

None are excluded even if they have tested previously.

10. 25 4.1 – Background

The Kansas Department of Health and Environment (KDHE) has been awarded funding from the U.S.

Environmental Protection Agency (EPA) to establish and manage the Voluntary School and Child Care Lead Testing and Reduction Grant Program. How much funding has KDHE received for the Program, how much has been spent to date, and how much is intended to be available for this contract? How many schools or childcare facilities have been sampled under the Program? How many samples have been analyzed? What percentage of samples were above the action level of 10 ppb?

Budgetary information is not at liberty to be disclosed until after contract award.

Regarding the other questions, this is a new contract so this information is not available at this time.

11. 37 5 – Cost Sheet

For the purposes of preparing a cost proposal that is comparable across contractor responses, can KDHE provide quantities for the following line items so bidders are evenly evaluated?

a. The number of sampling kits provided in Year

b. The number of sampling kits provided in Year

c. The number of outlets tested in Year 1

d. The number of outlets tested in Year 2

e. The number of facilities needing remediation support in Year 1

f. The number of facilities needing remediation support in Year 2

g. The number of drinking fountains provided in

Year 1

h. The number of drinking fountains provided in

Year 2

i. The number of bottle filling stations provided in Year 1

j. The number of bottle filling stations provided in Year 2

k. The number of water pitchers provided in

Year 1

l. The number of water pitchers provided in

Year 2

m. The number of filter kits provided in Year 1

n. The number of filter kits provided in Year 2

a. The number of sampling kits provided in Year 1 (10,000)

b. The number of sampling kits provided in Year 2 (10,000)

c. The number of outlets tested in Year 1 (10,000)

d. The number of outlets tested in Year 2 (10,000)

e. The number of facilities needing remediation support in Year 1 (50)

f. The number of facilities needing remediation support in Year 2 (50)

g. The number of drinking fountains provided in Year 1 (100)

h. The number of drinking fountains provided in Year 2 (100)

i. The number of bottle filling stations provided in Year 1 (100)

j. The number of bottle filling stations provided in Year 2 (100)

k. The number of water pitchers provided in Year 1 (200)

l. The number of water pitchers provided in Year 2 (200)

m. The number of filter kits provided in Year 1 (200)

n. The number of filter kits provided in Year 2 (200)

Please note that KDHE will not be purchasing these from vendors.

These amounts/supplies are what the vendor will be responsible for procuring and supplying to facilities during the duration of the contract and should be factored into their total costs.

END OF AMENDMENT ONE – EVT0010868