EVT0010692_-_Amendment_Four_(4)_-_Modificatons.pdf
PDF 528 KB Posted
- Attached to
- Instant Lottery Tickets State and local contract opportunity
- Solicitation number
- EVT0010692
- Issued by
- Sedgwick County, Kansas
About this file
This is Amendment Four to a Request for Proposal issued by the Kansas Lottery, a division of the State of Kansas Department of Administration Procurement and Contracts, for the procurement of Instant Lottery Tickets. The amendment modifies key contract requirements and clarifies specifications for two separate programs: Program A for Scratch and Pull Tab Lottery Tickets and Program B for eInstant Lottery Tickets. The solicitation originally closed on March 25, 2026, but this amendment, issued March 12, 2026, extends the closing date to April 8, 2026, at 2:00 PM CST. The contract period runs from July 1, 2026, through June 30, 2031 (five years), with the potential for multiple vendor awards. Deliverables include the production and delivery of instant lottery tickets in quantities ranging from 300,000 to 8,400,000 tickets across multiple stock types, submission of 5,000 consecutively numbered vendor sample tickets, and validation and inventory records within three working days of printing.
The amendment makes four substantive modifications to the original RFP: updates the cost sheet with corrected ticket sizes, increases the DDD (disappearance, dishonesty, and disaster) bond requirement from $3,000,000 to $5,000,000, revises the Errors and Omissions Insurance requirements to focus on over-redemption and prize validation risks while removing provisions regarding lottery expenses of up to $250,000 per game, and clarifies insurance coverage terms requiring policies to be maintained throughout the contract life with payability to the Lottery as an Additional Insured. Contractors must provide evidence of insurance within twenty state working days of the effective contract date and proof of renewals or replacements within twenty state working days of expiration or cancellation. A signed copy of the amendment must be submitted with all bid responses by the April 8, 2026, closing date. The Procurement Officer is Nicki Mears, reachable at 785-296-6924 or nicole.mears@ks.gov.
View the file
Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| Instant_Lottery_Tickets.pdf | ||
| EVT0010692_-_Appendix_E_-_Performance_Bond.pdf | ||
| EVT0010692_-_Appendix_D_-_Employee_Background.pdf | ||
| EVT0010692_-_Bid_Docuements.pdf | ||
| EVT0010692_-_Bid_Amendment_One_(1)_-_Extend_Q_A_Deadline.pdf | ||
| EVT0010692_-_Bid_Amendment_Three_(3)_-_Q_A.pdf | ||
| EVT0010692_-_Bid_Amendment_Two_(2)_-_Extend_Close_Date.pdf | ||
| EVT0010692_-_Appendix_B_-_References.pdf | ||
| EVT0010692_-_Appendix_A_-_Character_Form.pdf | ||
| EVT0010692_-_Appendix_C_-_Vendor_Background.pdf | ||
| EVT0010692_-_Cost_Sheet_Amended.pdf | ||
| EVT0010692_-_Event_Details.pdf |
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Text version
AMENDMENT
Request for Proposal
Amendment Date: March 12, 2026
Amendment Number: Four (4)
Bid Event Number: EVT0010692
Closing Date: April 8, 2026, 2:00PM CST
Procurement Officer: Nicki Mears Telephone: 785-296-6924 E-Mail Address: nicole.mears@ks.gov
Agency: Kansas Lottery
Item: Instant Lottery Tickets
Conditions: See below
1) Cost sheet has been updated with correct sizes, see attachment EVT0010692 – Cost Sheet Amended.
2) Section 4.11.5. DDD Bond is $5,000,000, not $3,000,000.
3) Section 4.11.15 has been revised to read:
Errors and Omissions Insurance: The successful contractor(s) will be required to obtain an errors and omissions liability insurance policy for the term of the contract and provide proof of same to the Lottery. Such policy shall cover but not be limited to the risk of over-redemption, or prizes the Lottery becomes legally obligated to pay but which are not on the validation files or are duplicates of winning tickets.
4) The following two (2) paragraphs in Section 4.11.15. shall be disregarded from the bid documents. This will not be included in the contract.
Over-redemption: Coverage will be obtained to indemnify the Lottery for 100 percent of prizes that Lottery becomes legally obligated to pay for winning tickets manufactured by the contractor that are not on the validation files or are duplicates of valid winning tickets.
Lottery Expenses: In addition to the insurance for errors and omissions in connection with tickets for the instant games, coverage shall be obtained, and proof provided to the Lottery, to indemnify the Lottery for up to $250,000 per instant game for actual incurred expenses (e.g., advertising, promotion, etc.) for which the Lottery does not receive full value because the Lottery discontinues a game due to poor manufacturing quality of the tickets, deviation from the approved prize structure, identification of winning tickets before play, or any other defect mailto:nicole.mears@ks.gov identified by the Lottery in connection with the production of the Lottery's instant game tickets. In establishing over-redemption, the Lottery shall be required to show the contractor the tickets creating the alleged over-redemption and permit the contractor to examine such tickets. Contractor shall not be liable for altered or counterfeit tickets which, through no fault of the contractor, its agents or employees, are paid by Lottery retailers or claim centers or for any errors by retailers or claim centers as to the amount of prize to be paid for a given ticket.
5) Section 4.11.15 first paragraph has been revised to read:
The successful contractor for either component of this RFP shall maintain throughout the life of the contract the following insurance to provide funds for fees, legal costs, loss of revenue or claims incurred because of the contractor's performance. The required insurance policies must be acquired from companies authorized to do business in Kansas. The insurance shall be payable to the Lottery as an Additional Insured, or loss payees as their respective interests may appear. Each such policy of insurance shall contain a provision whereby it cannot be canceled except upon 30-days ‘ written notice to all insureds. In the event that the contractor’s carrier cancels any policy, contractor shall immediately obtain a replacement policy. The contractor shall furnish to the Lottery evidence of insurance within twenty (20) state working days of the effective date of the contract, and evidence of any renewals or replacements within twenty (20) state working days of expiration or cancelation, respectively.
**Please make sure you review newly posted RFP Bid Documents closely for those changes**
There are no other changes currently.
A signed copy of this Amendment must be submitted with your bid. If your bid response has been returned, submit this Amendment by the closing date indicated above.
I (We) have read and understand this amendment and agree it is a part of my (our) bid response.
NAME OF COMPANY OR FIRM:
SIGNED BY:
TITLE: DATE:
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