Event_4344_-_Bid_Specification.pdf

SPECIFICATIONS FOR

Liquid Carbon Dioxide

DIVISION OF WATER TREATMENT & DISTRIBUTION SERVICES

PUBLIC WORKS DEPARTMENT

CITY OF MINNEAPOLIS

(612) 661-4906

I HEREBY CERTIFY THAT THIS SPECIFICATION WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF

MINNESOTA.

Michael J. Bourland, Professional Engineer, Water Treatment and Distribution Services

DATE 10/11/2024 REG. NO. 60154

Registration Renewal Date: 6-1-2028

SPECIFICATIONS FOR LIQUID CARBON DIOXIDE

Minneapolis Division of Water Treatment & Distribution Services Minneapolis, Minnesota

1. GENERAL

Bids are requested to furnish and deliver, as called for over a twelve (12) month period, the amount of low-pressure liquid carbon dioxide needed by the City of Minneapolis for pH control at its Lagoon Overflow Treatment Plant. The estimated quantity required is approximately 30,000 lbs. Monthly usage will vary, but the average monthly demand is expected to be 2,500 lbs.

2. SECURITY PROVISIONS FOR MINNEAPOLIS WATER

The Minneapolis Water treatment complexes are secure facilities with controlled access. The following delivery practices are required for security reasons. Failure to follow these practices could result in police being summoned to City facilities or forfeiture of Supplier’s contract to supply the City with chemicals.

Before any deliveries are made, the successful bidder will be required to furnish to the City a list of driver names delivering chemicals to City facilities. The list will include driver CDL numbers along with a picture of the drivers.

All chemical shipments will leave the chemical Supplier’s facility with security seals on the valves and openings into the product storage vessel. The seals will only be broken or removed in the presence of City staff at City facilities before unloading. If the seals are broken or tampered with before delivery, or without City staff present, the chemical shipment will be refused. A signed weight certificate must be furnished on delivery.

Before each delivery to City facilities is accepted, staff must be in receipt of an email from the Supplier containing the following information. If an email has not been received, or the delivery driver is different from the emailed information, the shipment will not be received until verification or authenticity can be established by City staff.

Suppliers will email the following information before truck arrives on site:

• Driver name and CDL number and license photo

• Passenger(s) name, if any

• Seal numbers

• Truck #

• Bill of lading #

All drivers and passengers must stop at the City designated staging area for pre-screening. No access is allowed until pre-screening process is complete.

• The pre-screening process requires all drivers and passengers to submit government issued photo identification.

• No weapons allowed on site unless they are secured (locked up) in the vehicle.

• Pets must remain in the vehicle or be on a leash at all times.

• Delivery vehicles are subject to search by City staff or City’s security personnel

• Visitor badges will be issued to drivers.

3. DELIVERY

Deliveries shall be made in bulk delivery trucks as required to the following location:

City of Minneapolis Department of Public Works Water Treatment and Distribution Division Lagoon Overflow Treatment Plant 4100 East River Road Minneapolis, MN Email: Diane.Nielsen@minneapolismn.gov

The storage volume at location is three vertical tanks, two with a functional storage capacity of 1,000 lbs and a third with the capacity of 4,000 lbs for a total of 6,000 lbs storage.

The Supplier shall begin delivery process within 14 calendar days of the execution of the Contract. Delivery hours are Monday – Friday, 7 am to 3 pm.

Facility roadways can accommodate small to medium sized delivery trucks between the campus entrance and delivery point. If very large tanker trucks are expected to be used for delivery, it is suggested that the bidder requests a site visit to confirm that the site layout will be sufficient for access.

4. BIDS

a. Bidders shall quote requested prices in dollars per pound of carbon dioxide. Bids shall be

F.O.B destination. There shall be only one bid price.

b. Bidders shall state the source of supply (manufacturer and City, State) on their bid.

5. SUBMITTALS

Prior to contract award, successful bidder shall submit the following documentation for the product to be furnished:

a. Proof of certification under ANSI/NSF Standard 60 – Drinking Water Treatment Chemicals –

Health Effects.

b. Globally Harmonized System Safety Data Sheet (SDS)

c. Certificate of analysis, typical of the product to be furnished, documenting compliance with the “Requirements” section of and tested in accordance with the “Verification” procedures of AWWA Standard B510 (latest edition).

6. QUALITY

The carbon dioxide furnished under these specifications shall meet or exceed the standards of purity and quality specified by AWWA Standard B510 (lasted version): Quality Verification Level H or I of Table 1 in Section 4.3 and shall possess certification in accordance with ANDI/NSF Standard 60, Drinking Water Treatment Chemicals – Health Effects.

7. ORDERS/PAYMENTS

The Supplier shall provide a telephone number for order placement. Payment will be on the basis of actual net pounds of carbon dioxide delivered.

8. CONTRACT TERMINATION

If the Supplier’s performance does not comply with these Specifications, as determined by the City, the City reserves the right to terminate the contract upon written notification fifteen (15) days prior to the termination.

9. CONTRACT TERM

The successful Contractor will be awarded an initial one (1) year contract. This contract may be renewed at the expiration of the initial term at the request of the City. The City reserves the right to extend this contract for Two (2) additional 12-month periods if agreeable to both parties.

10. RIGHTS RESERVED

The City of Minneapolis reserves the right to accept or reject any or all bids as the interest of the cities may require.

11. Invoice and Payment

All work requested under this Contract shall be placed on a City issued Purchase Order.

Contractor shall make all reasonable efforts to submit invoices and documentation in an electronic format, such as PDF or other format compatible with City software capabilities, in lieu of paper invoices and documentation, when so requested by City.

Upon delivery and acceptance of the service, the Contractor shall submit an invoice detailing the appropriate charges.

Invoices shall be submitted to:

City of Minneapolis

505 Fourth Ave S, Room 310

Minneapolis, MN 55415

Email: submitinvoices@minneapolismn.gov

Upon receipt of invoice and final inspection and acceptance of the service, the City will render payment within thirty (30) days unless any items thereon are questioned, in which event payment will be withheld pending verification of the amount claimed and the validity of the claim. The Contractor shall provide complete cooperation during any such investigation.

The City will not pre-pay for service. All bills shall state the location and dates of service being billed. All fees, taxes, charges, surcharges, and revenue payments are to be itemized.

No payment will be made for material stored off-site except in situations where payments may be considered by the City for materials which are stored in a secured area, to be verified by the City and where the Contractor maintains adequate insurance coverage protecting specific materials from loss.

Proof of insurance shall be supplied prior to payment for any materials stored off-site