BID SPECIFICATIONS

EVENT 4318

PUBLIC WORKS (PW) – RESILIENT WEDGE GATE VALVES WITH

MANUAL ACTUATORS

SECTION 0100

GENERAL CONDITIONS

PART 1 - GENERAL

1.01 SUMMARY

A. Definitions

B. Non-Exclusive

C. Proposal Data

D. Licenses, Certifications, and Registrations

E. Standards

F. Quality Assurance

G. Delivery

H. Bid Award

I. Cancellation

J. Invoice and Payment

1.02 DEFINITIONS

A. Engineer: City of Minneapolis Public Works – Water Treatment and Distribution Services or representative thereof.

B. Contractor: Contracted party, manufacturer, supplier or representative thereof

C. Purchase Order Documents: Agreements and Purchase Order, Purchase Order revisions, specifications, drawings

D. Purchase Order Work: Manufacture, quality control, and delivery of materials to the quantities specified herein.

1.03 NON-EXCLUSIVE

A. Any Purchase Order(s) (POs) resulting from this Request for Bid will not be an exclusive PO and the City reserves the right to hire other contractors, to perform similar work, and seek bids from other vendors.

1.04 PROPOSAL DATA

A. The bidder shall furnish the following information within five business days of bid award

1. Shop Drawings and description literature of the products proposed for manufacture and supply with this Bid Event.

2. Quality Assurance Plan

B. Responder shall not stipulate in the response any condition of work or services not contained in the specifications or governing standards noted or made reference to herein.

C. Prices submitted on the Request for Bid shall remain firm. When submitting a bid, it is the responsibility of the bidder/supplier to provide pricing based on their knowledge of their business, its operations, and costs, and what it may or may not be able to absorb given the ongoing uncertainties around tariffs. Proposals will receive due consideration, although the Engineer reserves the right to accept or reject any or all responses, or parts of the response, and to waive informalities therein.

1.05 LICENSES, CERTIFICATIONS, AND REGISTRATIONS

A. The Contractor shall meet the license, certification, registration, and any other requirements of the Federal, State, and local regulations with jurisdiction in such matters as necessary to perform the contractual services requested in this solicitation.

Copies of such licenses, certifications, registrations, and any other requirements shall be made available upon request by the City throughout the period of the agreement.

1.05 STANDARDS

A. Any material specified by reference to the number, symbol, or title of a specific standard such as Commercial Standard, a Federal Specification, a Trade Association Standard, or other similar Standard shall comply with the requirements in the latest version thereof, except as limited to type, class, or grade or modified in such reference therein or in these specifications.

B. Reference in the specifications to any article, device, product, material, or type of construction by name, make or catalogue number shall be interpreted as establishing a standard of quality and shall not be construed as limiting competition.

C. Requests for approval of materials, substitutions, or alternates during the bid will not be responded to and shall be rejected if incorporated into the bid

1.06 QUALITY ASSURANCE

A. Water utility materials shall be produced in an ISO 9001 certified facility. Submit evidence of current certification upon request.

B. Manufacturer shall have a minimum of 10 years of experience producing (casting, machining and assembly) the same kind and similar size in the same manufacturing location in North America.

C. The manufacturer’s design, engineering, and customer service and support functions must be based in North America and shall be able to show 10 years experience designing, producing and supporting in North America the materials specified and intended to be offered.

D. Furnish evidence upon request.

E. Materials shall conform accurately to the required dimensions and shall be free from injurious effects.

F. Receipt of defective materials shall be rejected and returned to the Contractor at no cost to the Engineer.

G. Contractor shall guarantee satisfactory operation and performance for 1 year.

1.07 DELIVERY

A. All items shall be delivered to the Engineer at the following location:

1. 4500 Reservoir Blvd, Columbia Heights, MN 55421

B. Delivery arrangements and off-loading shall be the responsibility of the Contractor

C. Deliveries are to be made only on workdays during the hours between 8:00 am to 2:30 pm and on the date designated by the Engineer. Contractor to provide 24-hour notification of delivery.

1. Sabrina Mueller – sabrina.mueller@minneapolismn.gov – 612-791-7232

2. Chris Larson – Christopher.larson@minneapolismn.gov – 612-468-2842

D. All equipment included in these Specifications must be delivered according to these conditions no later than February 1, 2027.

E. The Contractor must keep the City advised at all times of status of parties’ agreement. If delay is foreseen, the Contractor shall give immediate written notice to the City Project Manager. Should the Contractor fail to deliver the proper item(s)/service(s) at the time and place(s) contracted for, or within a reasonable period of time thereafter as agreed to in writing by the City Project Manager, or should the Contractor fail to make a timely replacement of rejected items/services when so required, the City may purchase items/services of comparable quality and quantity in the open market to replace the undelivered or rejected items/services.

The Contractor shall reimburse the City for all costs in excess of the Agreement price when purchases are made in the open market; or, in the event that there is a balance the City owes to the Contractor from prior transactions, an amount equal to the additional expense incurred by the City as a result of the Contractor's nonperformance shall be deducted from the balance as payment.

mailto:sabrina.mueller@minneapolismn.gov mailto:Christopher.larson@minneapolismn.gov

1.08 BID AWARD

A. Bid Award shall be to the overall low, responsible bidder meeting the requirements herein.

B. Low bid will be determined by the sum or total of the quantity listed for each item on the Bid Schedule.

1.09 CANCELLATION

A. The City may cancel this PO with cause and for any reason upon thirty (30) days’ written notice. If Seller breaches any PO terms, including Seller’s warranties, the City may, at its option and without prejudice to any other rights, cancel any unperformed work.

B. The City reserves the right to reject all or any part of any bid, waive informalities, and award the PO to the lowest responsive and responsible contractors to best serve the interest of the City. Informality shall mean a minor defect or variation of a bid from the exact requirements of the Request for Bid which does not affect the price, quality, quantity, or delivery schedule for the goods, services or construction being procured.

1.10 INVOICE AND PAYMENT

A. All work requested under this bid event shall be placed on a City issued PO.

B. Contractor shall make all reasonable efforts to submit invoices and documentation in an electronic format, such as PDF or other format compatible with City software capabilities, in lieu of paper invoices and documentation, when so requested by City.

C. Upon delivery and acceptance of the service, the Contractor shall submit an invoice detailing the appropriate charges.

Invoices shall be submitted to:

City of Minneapolis 505 Fourth Ave S, Room 310

Minneapolis, MN 55415 Email: submitinvoices@minneapolismn.gov

D. Upon receipt of invoice and final inspection and acceptance of the service, the City will render payment within thirty (30) days unless any items thereon are questioned, in which event payment will be withheld pending verification of the amount claimed and the validity of the claim. The Contractor shall provide complete cooperation during any such investigation.

E. The City will not pre-pay for service. All bills shall state the location and dates of service being billed. All fees, taxes, charges, surcharges, and revenue payments are to be itemized.

mailto:submitinvoices@minneapolismn.gov

F. No payment will be made for material stored off-site except in situations where payments may be considered by the City for materials which are stored in a secured area, to be verified by the City and where the Contractor maintains adequate insurance coverage protecting specific materials from loss.

G. Proof of insurance shall be supplied prior to payment for any materials stored off-site.

END OF SECTION

SECTION 0200

MEASUREMENT AND PAYMENT

PART 2 - GENERAL

2.01 SUMMARY

A. Measurement and Payment Criteria

B. Defect Assessment and Repairs

Bid Alternate

2.02 AUTHORITY AND PAYMENT

A. Commodities will be paid for on a Unit Price basis. Payment will include compensation for furnishing and delivering Resilient Wedge Gate Valves with Manual Actuators all in accordance with specifications, line items and all documents requested herein.

B. Engineer will make payment to the Contractor in accordance with the terms specified in the specifications upon successful delivery of commodities.

C. Contractor shall prepare and submit invoices to Engineer for review in accordance with the prescribed invoicing procedures. The Engineer’s Contracts manager will review and recommend payment.

2.03 UNIT QUANTITIES

A. Quantities are exact.

B. Payment shall be made based upon transfer of ownership after completion and acceptance by the Engineer of the Contract work.

2.04 DEFECT ASSESSMENT

A. All materials supplied through the execution of this Purchase Order (PO) will be subject to inspection and/or testing by the Engineer during production or upon delivery.

B. Supplied materials deemed unacceptable by the standards set forth herein shall be rejected and reclaimed within 48 hours. Any materials not removed within 48 hours’ notice shall be removed by the Engineer at the Contractor’s expense.

2.05 REPAIRS

A. Repair to impaired materials shall be approved by the Engineer. If, in the opinion of the Engineer, the repair effort has not attained satisfactory compliance with the specifications of the Bid Event, Engineer reserves the right to reject the product and shall incur no additional expense.

B. Testing may be required to ascertain the integrity or quality of the repair. Any/all tests necessary to substantiate repair efforts are compliant with the specifications shall be the responsibility of the Contractor.

C. No additional payment shall be made for labor, materials, and equipment associated with repairs performed by the Contractor.

2.06 CONTRACT WORK

A. ITEM WA-01: RESILIENT WEDGE GATE VALVE

1. Measurement and Payment for RESILIENT WEDGE GATE VALVE shall be by the unit “Each”. Payment shall include the manufacture, quality control testing, loading and off-loading, transport to the designated location, and transmittal of operation and maintenance manuals.

2. Payment shall be compensation in full for furnishing and delivering Resilient Wedge Gate Valves with Manual Actuators all in accordance with specifications, line items and all documents requested herein.

MATERIAL REQUIREMENTS

ITEM ITEM NAME DESCRIPTION QUANTITY UNIT

WA-01 Gate Valve 36-inch Resilient Wedge Gate Valve with 2-inch Integral Bypass 2 EA

Bidders must demonstrate that they have the resources and capability to provide the materials and services as described herein. All bidders must submit the documentation indicated below with their bid. Failure to provide any of the required documentation shall be cause for bid to be deemed non-responsible and rejected.

SECTION 0300

WATER UTILITY MATERIALS

PART 3 - GENERAL

3.01 SUMMARY

A. Section Includes

1. Furnish and Deliver

a. Resilient Wedge Gate Valves with Manual Actuators

B. Related Requirements

1. Standard City of Minneapolis Purchase Order Terms

C. Water utility construction or installation shall be completed by City of Minneapolis personnel.

D. The scope of work of this contract is for manufacture and delivery of the water utility materials outlined herein.

3.02 QUALITY ASSURANCE

A. Referenced Standards:

1. Standard Supplemental Specifications For The Construction of Public Infrastructure in the City of Minneapolis - DIVISION WM – WATERMAIN

2. ASTM International (ASTM):

a. A536 – Standard Specification for Ductile Iron Castings.

b. D2000 – Standard Classification for Rubber Products

c. D2240 – Standard Test Method for Rubber Property-Durometer Hardness.

3. American Water Works Association (AWWA):

a. C104 – Cement-Mortar Lining for Ductile Iron Pipe and Fittings

b. C111 – Rubber Gasket Joints for Ductile-Iron Pressure Pipe and Fittings

c. C116 – Protective Fusion Bonded Coatings for the Interior and Exterior Surfaces of Ductile Iron and Gray-Iron Fittings

d. C153 – Ductile Iron Compact Fittings

e. C509 – Resilient Seated Gate Valves for Water Supply Service

f. C515 – Reduced Wall, Resilient-Seated Gate Valves for Water Supply Service

g. C550 – Protective Epoxy Interior Coatings for Valves and Hydrants

4. American Water Works Association/American National Standards Institute

(AWWA/ANSI):

a. C111/A21.11, Standard for Rubber-Gasket Joints for Ductile-Iron Pressure Pipe and Fittings.

5. NSF International (NSF):

a. 61, Drinking Water System Components - Health Effects.

3.03 SUBMITTALS

A. All shop drawings and catalogue cut sheets shall contain arrows and strikeouts showing included and non-included options.

B. Shop Drawings:

1. Submit Shop Drawings to project manager: Sabrina Mueller at sabrina.mueller@minneapolismn.gov

2. Fully dimensioned drawings showing the principal dimensions of the valve, bypass valve, and end connections, with proposed actuator, gearing, torque ratios, and associated dimensions specified herein.

3. Product technical data including:

a. Acknowledgement that products submitted meet requirements of standards referenced and certifications.

b. Manufacturer's installation instructions.

c. Pressure and temperature rating.

d. Materials of construction.

e. Dimensions and weight.

4. ISO 9001 Certification

C. Contract Closeout Information:

1. Operation and Maintenance Data:

a. Provide Operation and Maintenance Manual as applicable.

2. Certificate of Warranty

a. Provide Certificate of Warranty mailto:sabrina.mueller@minneapolismn.gov

b. Valves shall be warranted by the manufacturer against defects in workmanship or materials for a period of at least 10 years from the date of delivery.

3.04 QUALIFICATIONS

A. Water utility materials shall be produced in an ISO 9001 certified facility. Submit evidence of current certification upon request.

B. Manufacturer shall have a minimum of 10 years of experience producing (casting, machining and assembly) the same kind and similar size in the same manufacturing location in North America.

C. The manufacturer’s design, engineering, and customer service and support functions must be based in North America and shall be able to show 10 years experience designing, producing and supporting in North America the materials specified and intended to be offered.

D. Furnish evidence upon request.

E. Materials shall conform accurately to the required dimensions and shall be free from injurious effects.

F. Receipt of defective materials shall be rejected and returned to the Contractor at no cost to the Engineer.

G. Contractor shall guarantee satisfactory operation and performance for 1 year.

PART 4 - PRODUCTS

4.01 RESILIENT WEDGE GATE VALVE

A. General

1. Substitute products and/or alternate bid items will not be considered during the bid process nor reviewed for consideration with this bid solicitation if received.

Substitutes and alternates will be rejected.

B. Approved Manufacturers

1. Subject to compliance with the Contract Documents, the manufacturers listed in the applicable Articles below are acceptable.

a. McWane

b. Mueller

c. American Flow Control

d. Kennedy

e. Clow

f. Or approved equal

C. Material

1. Body: Ductile Iron

Cina, Mallory (she/her/hers) I see some repeat Qualification information on the docs and would recommend consolidating for conciseness.

2. Bolts and Hardware: Cor-Blue T-Head Bolts and Nuts, include sufficient to connect to adjacent flanges.A

3. Shaft bearing bushings: Permanently lubricated TFE or Delrin sleeve type stainless steel or bronze.

4. Stem and Seal:

a. Stems shall be ASTM B584 manganese bronze.

b. Stems shall also have two low torque thrust washers to reduce friction during operation.

c. Stem seals shall be by either O-rings or packing in accordance with AWWA C500

4.4.10 through 4.4.12 inclusive. The stem seals above the thrust collar shall be replaceable with the valve fully open and subjected to full rated working pressure. Stems shall operate with bronze stem nuts, independent of the stem and of the wedge.

5. Elastomeric components and gaskets shall be of EPDM rubber. Provide two gaskets per valve.

6. Coatings:

a. Fusion bonded epoxy on interior and exterior surfaces.

7. All materials in contact with potable drinking water shall be NSF 61 certified.

D. Design

1. Clockwise to Open

2. End connections: Flanged

3. Ductile Iron Wedge Encapsulated with molded rubber

4. Non-Rising Stem (NRS)

5. The word "open" and an arrow shall be cast on the operating nut to indicate direction to open.

6. Each valve shall have maker's name, pressure rating and year in which manufactured cast on the body.

7. Manual operators, gearing, and valve stems shall be provided to allow the valve to be installed horizontally and stem to be installed vertically, and provide for operation of the valve under the conditions provided in this specification.

8. Bevel gear ratio shall be selected from four different manufacturer-recommended ratios ranging from 8:1 to 24:1 to be submitted with the shop drawings. Information on the options presented shall include:

a. Gear Ratio

b. Required input torque at the gearbox based on calculated valve operating torque.

c. Number of Turns

d. Gear drives shall be heavy duty, totally enclosed, with sealed bearings, operating in a lubricant.

e. The operator shall be capable of maintaining the valve in any position under all flow conditions.

9. Rating:

a. 250 PSI Working Pressure

b. 500 PSI Static Pressure

10. Integral Bypass Valve compliant with the specifications herein.

a. Bypass Valve Size: 2-inch