EVENT_4272_-_SPECIFICATIONS.pdf

PROCUREMENT SPECIFICATIONS

CITY OF MINNEAPOLIS – PUBLIC WORKS (PW)

BID EVENT 4272

Aluminum Trench Boxes

OVERVIEW/PURPOSE

The City of Minneapolis is issuing this Call for Bids for qualified suppliers to furnish and deliver three sets of 2-sided aluminum trench boxes, in full accordance with the specifications, line items, and all required documents outlined herein.

BASIS OF AWARD

A single Purchase Order (PO) will be awarded to the (overall) low, responsive, responsible bidder meeting all specifications

PRICE ESCALATION

Prices submitted on the Request for Bid shall remain firm. When submitting a bid, it is the responsibility of the bidder/supplier to provide pricing based on their knowledge of their business, its operations, and costs, and what it may or may not be able to absorb given the ongoing uncertainties around tariffs.

NON-EXCLUSIVE

Any PO(s) resulting from this Request for Bid will not be an exclusive agreement and the City reserves the right to hire other suppliers, to perform similar work, and seek bids from other vendors.

RIGHTS OF THE CITY

The City reserves the right to reject all or any part of any bid, waive informalities, and award the PO to the lowest responsive and responsible suppliers to best serve the interest of the

City. Informality shall mean a minor defect or variation of a bid from the exact requirements of the Request for Bid which does not affect the price, quality, quantity, or delivery schedule for the goods, services or construction being procured.

GENERAL REQUIREMENTS

Bidders must demonstrate that they have the resources and capability to provide the materials as described herein. All bidders must submit the documentation indicated below with their bid. Failure to provide any of the required documentation shall be cause for bid to be deemed non-responsible and rejected.

LICENSES, CERTIFICATIONS & REGISTRATIONS

The Supplier shall meet the license, certification, registration, and any other requirements of the Federal, State, and local regulations with jurisdiction in such matters as necessary to perform the contractual services requested in this solicitation. Copies of such licenses, certifications, registrations, and any other requirements shall be made available upon request by the City throughout the period of the agreement.

MATERIAL REQUIREMENTS

Bidders shall submit unit pricing for the following:

DESCRIPTION QUANTITY UOM

8’L x 8’H, 3” thick trench shield, fixed aluminum panel 6 EA Adjustable spreader, 60” – 90” 12 EA Spreader locking pins 24 EA Steel Lifting push plate 12 EA

Quantities are exact. Unit pricing shall factor in freight and delivery.

TECHNICAL REQUIREMENTS

Meet or exceed OSHA 29 CFR 1926.652 requirements.

QUALITY OF MATERIALS

Unless otherwise specified, all materials and equipment incorporated in this project shall be new and of the best quality for the purpose intended. Should the quality of a material be unspecified in the documents, the Supplier must provide the best product for the purpose intended to the satisfaction of the City Project Manager.

MATERIALS PROPOSED AS EQUAL

The use of alternate items will not be permitted for this project.

DELIVERY

Please deliver materials to:

WATER DISTRIBUTION FACILITY

935 5th Ave SE

Minneapolis, MN 55415

The facility accepts deliveries from 7:30 AM to 3:00 PM, Monday through Friday (except federal holidays).

Please confirm delivery date and time with Tim Contreras

(Tim.Contreras@minneapolismn.gov; Phone: 612-661-4938) prior to arrival.

DELAYS & DELIVERY FAILURES

The Supplier must keep the City advised at all times of status of parties’ agreement. If delay is foreseen, the Supplier shall give immediate written notice to the City Project Manager.

Should the Supplier fail to deliver the proper item(s)/service(s) at the time and place(s) contracted for, or within a reasonable period of time thereafter as agreed to in writing by the

City Project Manager, or should the Supplier fail to make a timely replacement of rejected items/services when so required, the City may purchase items/services of comparable quality and quantity in the open market to replace the undelivered or rejected items/services. The Supplier shall reimburse the City for all costs in excess of the Agreement price when purchases are made in the open market; or, in the event that there is a balance the City owes to the Supplier from prior transactions, an amount equal to the additional expense incurred by the City as a result of the Supplier’s nonperformance shall be deducted from the balance as payment.

INVOICE & PAYMENT

All work requested under this bid event shall be placed on a City issued PO.

Supplier shall make all reasonable efforts to submit invoices and documentation in an electronic format, such as PDF or other format compatible with City software capabilities, in lieu of paper invoices and documentation, when so requested by City.

Upon delivery and acceptance of the service, the Supplier shall submit an invoice detailing the appropriate charges.

Invoices shall be submitted to:

City of Minneapolis

505 Fourth Ave S, Room 310

Minneapolis, MN 55415

Email: submitinvoices@minneapolismn.gov

Upon receipt of invoice and final inspection and acceptance of the service, the City will render payment within thirty (30) days unless any items thereon are questioned, in which event payment will be withheld pending verification of the amount claimed and the validity of the claim. The Supplier shall provide complete cooperation during any such investigation.

The City will not pre-pay for service. All bills shall state the location and dates of service being billed. All fees, taxes, charges, surcharges, and revenue payments are to be itemized.

No payment will be made for material stored off-site except in situations where payments may be considered by the City for materials which are stored in a secured area, to be verified by the City and where the Supplier maintains adequate insurance coverage protecting specific materials from loss.

Proof of insurance shall be supplied prior to payment for any materials stored off-site.