ESBD_536626_1783710492307_SOL_EXH_F.8_SOW.pdf

Vehicle Transportation Services

STATEMENT OF WORK:

The Department of Public Safety (DPS) is requesting bids for pickup, transport, and delivery of DPS owned vehicles from the addresses specified below. Contractor will provide all personnel, labor, materials, and equipment necessary to perform the services described herein.

Pick up location:

Texas DPS Headquarters 5601 Guadalupe Austin Texas 78752

Drop off location:

Texas DPS Surplus Operations 115 Market St Georgetown Texas 78626

C.1.1 Requirements

A. The Department of Public Safety (DPS) is requesting bids for vehicle transport services. DPS requires a vehicle transport service to safely load, transport, and unload approximately 6 vehicles per day from Austin to Georgetown as needed.

B. DPS vehicles to be transported consist of sedans, Pickup Trucks, Sport Utility Vehicles, and others. Vehicles may be running or not running, wrecked or otherwise disabled.

C. Vehicle transport is one-way from Austin to Georgetown. DPS will not pay any backhaul charges.

D. All transportation must take place within the same day. Vehicles must not be left on the transport truck overnight.

E. DPS requires that transport drivers communicate estimated times of arrival (ETA) with points of contact in Austin and Georgetown.

F. Vehicles must not be driven other than what is required to load and unload for transport.

G. Vehicle transport must take place during hours of operation. Hours of Operation are Monday – Friday 6am- 2:30pm, excluding Federal and State Holidays.

H. If bidder is using vehicles and trailer combination(s) that require Federal Motor Carrier Safety Regulations (FMCSR), contractor must provide evidence of compliance with all FMCSR and submit with bid.

I. The Bidder must have an active certificate number on file with the Texas Department of Motor Vehicles (TXDMV) and be authorized for intrastate operation at the time of bid opening and throughout the life of the awarded contract, if any. Bidder must provide TXDMV certificate number and USDOT number with its Bid. DPS will verify the Bidder’s certificate number through TXDMV to ensure Bidder is licensed and is authorized for Intrastate Operations. Failure to meet the requirements stated will result in disqualification of Bid.

J. The Bidder must possess and provide any and all certifications and licenses required by State and Federal laws in order to provide the required services.

K. DPS reserves the right, in its sole discretion, to unilaterally amend the awarded contract throughout its term to incorporate any modifications necessary for DPS or Contractor’s compliance with all applicable State and Federal laws and regulations.

L. If the Contractor defaults on the awarded contract, DPS reserves the right to cancel the contract without notice and award the contract to the next competitive Contractor. If DPS resolicits the contract the defaulting Contractor will not be considered in the re-solicitation unless the scope of work has changed significantly

M. Without the prior written consent of DPS, awarded Contractor will not assign contract, in whole or in part, and will not assign any right or duty required under it.

N. Contractor is responsible for the repair of any and all damage to vehicles which occurs during loading, transport, and unloading. Vehicles will be inspected upon unloading at delivery location and a report will be provided to driver prior to departure.

O. Contractor must coordinate pick-up and delivery schedule with DPS Contract Monitor prior to arrival. DPS will notify the contractor via email of each request, and will provide the locations for transport, the vehicles quantity and types, and a Purchase Order Release Number to track the request. Contractor must respond to DPS inquiries within 24 hours and provide transport services within 48 hours days of a request, unless otherwise requested by

DPS.

P. The identification and contact information (including a photo) of the driver(s) must be provided to DPS in writing prior to arrival.