ESBD_519111_1780086627048_Exhibit_G_Scope Of Work (SOW).pdf

Statement of Work

Reverse Osmosis/Deionization (RO/DI) Water System:

Preventative Maintenance and Repair Services

Introduction

The Texas Department of State Health Services (DSHS) Laboratory needs Preventative Maintenance and Repair services for current (or existing) Reverse Osmosis/Deionization (RO/DI) Water System

I. SCOPE OF WORK

1.1 RO/DI System Preventative Maintenance (PM) Equipment Covered

1.1.1 Biennially Contractor shall:

1.1.1.1 Replace carbon bed,

1.1.1.1.2 Sanitize annually,

1.1.1.1.3 Contractor shall maintain equipment/tools, labor services, needed replacement parts, and transportation required to perform these services outlined in this SOW. Prices for these routine and preventive maintenance services shall include all labor, transportation, and material costs (lubrication, cleaning, towels, etc.). Freight and shipping costs for expendable parts required for maintenance are included. Shipping and expedited shipping cost for additional parts for repairs outside of maintenance requirements are allowable expenses under this Contract. Expedited shipping charges require prior approval from DSHS Laboratory Representative/Contract Manager. Example of additional Parts not included in PM Contract such as but not limited to: Pumps, Pump Seals, Controls, Probes, Membranes, Softener Resin, Gaskets & seals, Plumbing Materials, Electrical parts, Pressure Gauges, & etc. will be quoted as needed.

1.1.2 Contractor shall:

1.1.2.1 Be able to respond to emergency or urgent situations within 8 hours of notification 365 days a year.

1.1.2.2 Contractor shall provide RO loop sanitizing. Annual sanitizing will be scheduled through DSHS and on a weekend with at least 30 days of advanced notice. Use of Minncare HD chemical disinfectant or portable ozone (.3) ppm generator for sanitization of DI loop, sufficient to yield a positive ozone reading in return water for a length of time for effective sanitization of the circulating loop. All sanitization work must be completed the same day work begins.

(d) Calibrate resistivity meter per probe.

(e) Contractor to provide a service report per visit. Service report to include description of service, parts used, date of service, technicians name, and status of system. All charges for these services shall be listed in the Contractor’s monthly invoice.

2.1. RO/DI SYSTEM INSTALLATION AND REPAIRS

All work shall be in strict accordance with federal, state, and local codes and ordinances and comply with the Occupational Safety and Health Administration (OSHA) requirements, the Americans with Disabilities Act Accessibility Guidelines, Texas Building Codes, and the City of Austin Building Technical Codes. If additional repair services are needed, those repairs shall be invoiced separately using Category B pricing for Labor and Category C pricing for Materials.

2.2. MATERIALS

(a) Contractor shall provide all parts required to perform service on equipment. All materials and components installed shall meet the manufacturer’s minimum recommended specifications and must be compatible with DSHS’ existing equipment. Equipment and materials utilized by the Contractor must be of equal or better quality than existing equipment and materials.

Substitutions must be approved by DSHS Laboratory representative prior to installation.

(b) Contractor shall ensure that standard stocked parts for remedial or emergency work are available in twenty-four (24) hours or less.

(c) Routine items for preventative maintenance listed below in Category A.

EQUIPMENT COVERED

Description Part #

Reverse Osmosis System: UV light systems, filter systems, osmosis system, & carbon bed system

NA

CUSTOMER ENTITLEMENTS

CATEGORY A - SCHEDULED ROUTINE AND PREVENTATIVE

MAINTENANCE SERVICES (Invoiced Monthly)

Contractor must be able to establish and provide routine and preventative maintenance for all types of requested services as described in Section I - Scope of Work.

Qty

UOM

Description Part # Frequency Qty per Year

1 EA Service Visit - System Data Points Recorded & Logged

Service Monthly 12

4 EA PERFORM &

REPLACE RO

PRE FILTER

CHANGES

GWTB5A40 Quarterly 20

14 EA FILTER,

CRTRDG, PLT,

PP, 0.2 Micron, 40”, 222, Final Filters (14 Filters Annually)

WCPESO.2A40C3E Annually 14

12 EA UV LAMPS,

254NM X 60”

185NM

52885-TS60N Annually 12

12 EA QUARTZ

SLEEVES

25MM X 60”

SINGLE ENDED

SLEEVE

908116-060 Annually 12

12 EA O-RING 002190-214F Annually 12

EA LAMP, UV, 30”

254NM

17491LM Annually 12

12 EA QUARTZ

SLEEVE 22.5MM

X 30” DOUBLE

ENDED

Annually 12

1 EA RESISTIVITY

METER

CALIBREATION

Service Annually 1

1 EA CENTRAL RO &

LOOP CLEAN &

DIS. SUPPLIES

Annual System Ozone Sanitization

Annually 1

1 EA CARBON REBED

(TWO TANKS) –

18 Cu ft Carbon Per Tank

AGC-40-AD Every Two

(2) Years

60 EA Preventative Maintenance Agreement

Unit Price: $ Monthly Extended Price: $

III. EMERGENCY AND AFTER-HOURS SERVICE CALLS

(a) DSHS may, from time to time, initiate additional RO/DI systems repair and/or maintenance services on an as-needed basis. Such repairs will be subject to the terms and conditions set forth in this Contract, and shall include a description of the work, scope of services, schedule and term, and compensation specific to the needs of the emergency repairs. Contractor must specify in their bid the hourly rate for such repairs and whether DSHS would be charged for parts.

(b) Contractor shall respond to the initial request within one (8) hours to acknowledge job requirements. Contractor shall respond to a requirement sent out by DSHS within a twenty-four

(24) hour period. “Response” is defined by submitting an estimate for the job requirements or to schedule a site visit, whichever is applicable within twenty-four (24) hours.

(i) Emergency Service Request may be started with a verbal notification from DSHS.

(ii) Services shall be requested and performed as authorized and directed by DSHS to be billed at the normal hourly rate from Monday to Saturday during the hours of 7:00 A.M. to 5:00 P.M. and the after-hours rate on Sundays, nationally recognized holidays, and hours outside of normal working hours of 7:00 A.M. to 5:00 P.M.

(iii) Contractor shall respond to RO/DI system emergency service calls onsite within twenty-four (24) hours of notification by DSHS.

(c) Travel time to and from job site for routine maintenance is not reimbursable under this Contract.

(d) Project Completion Time: Contractor must perform work within the timeframe which was agreed upon by the Contractor and DSHS when the service call was placed.

(e) DSHS reserves the right to request a copy of invoice or receipt for materials to verify cost.

CATEGORY B - HOURLY LABOR RATE FOR NON-SCHEDULED

MAINTENANCE & REPAIR SERVICES

*Regular Hours is defined as 7:00 AM - 5:00 PM Monday through Saturday ** Overtime Hours is defined as any hours that fall outside of Regular Hours or Holidays

Item No.

UOM Labor

Hourly Rate

B1 HR Install, Service, Repair, Upgrades Regular Hourly Rate*

B2 HR Emergency Repair Services, Regular Hourly Rate*

B3 HR Emergency Repair Services, Overtime Hourly Rate**

B4 SVC Trip Charge

CATEGORY C - MARK-UP TO COST FOR MATERIALS***

Funding amount is an estimate and not a guarantee of actual volume. DSHS reserves right to purchase more or less of these quantities as may be required during Contract Term. Quantities will be as needed and specified by DSHS for each order.

***MSRP/List - DSHS reserves the right to request from awarded vendor any published or printed catalog that reflects MSRP/List price for verification purposes.

Materials purchased at local retail outlets by Contractor field staff. Contractor shall invoice at cost (sales receipt/invoiced price).

Item No.

UOM Item Description

MARK-UP to Costs

(PERCENTAGE)

C1 EA Percentage Mark-up to cost for all related Materials and associated Components

COMMENTS:

LOCATION

Dr. Bob Glaze Laboratory Services Section Building (DBGL)

1100 W 49th St

Austin, Texas 78756