ESBD_407141_1743718230174_Vance RFP Notice to Respondents.pdf

NOTICE TO RESPONDENTS

The Texas Department of Criminal Justice (TDCJ) is Requesting Proposals to Install Fire Alarm System in Inmate

Housing at the Vance Unit located in Richmond, Texas.

The TDCJ is seeking proposals to install a new Owner furnished transformer as a backup to a current in-service transformer in the Substation at the Beto Unit in Tennessee Colony, Texas, as shown by the construction plans as prepared by Parkhill, Smith & Cooper, Inc./ TDCJ.

Respondent shall refer to Specifications and submit all required qualifications and licensing required within.

Specifications and Drawings will be furnished with the Solicitation documents.

Respondent is required to submit a HUB Subcontracting Plan as detailed in Exhibit 1. Failure to submit a completed

HUB Subcontracting Plan will result in the proposal being rejected from further consideration.

Respondent must be bondable and insurable at the levels required. Performance and Payment Bonds in the amount of

100% of the contract amount will be required upon award of a contract.

The TDCJ reserves the right to reject any or all proposals, and to waive any informality or irregularity.

It is the TDCJ’s intent to issue the Notice to Proceed at the Pre-Construction Meeting with the performance period to begin upon issuance.

A Pre-Proposal Conference will be held at 10:00 a.m. on April 17, 2025, at the Vance Unit, 2 Jester Road, Richmond, Texas 77406, followed by a site visit. Registration is required to attend. Please contact the

Contract Specialist, Tammy Warwick, at (936) 437-3848/ Tammy.Warwick@tdcj.texas.gov or Kristy Luna at (936)

437-3820/ Kristy.Luna@tdcj.texas.gov to register. ONLY ONE SCHEDULED SITE VISIT WILL BE HELD

FOR REASONS OF SECURITY AND PUBLIC SAFETY; THEREFORE, RESPONDENTS SHALL

REGISTER IN ADVANCE SHOULD THEY WANT TO ATTEND; ATTENDANCE IS RECOMMENDED.

Due to strict security please be aware that entrance to the unit will be denied to anyone in possession of any items to include, but not limited to, any of the following: weapons (including pocketknives), tobacco products, alcohol, cell phones, pagers and more than $25.00. Visitors are subjected to searches as they enter the facility and may be required to walk through electronic scanning equipment such as metal detectors. Access to the facility will be denied to anyone not willing to be searched. Appropriate attire required.

CELL PHONES/IPADS ARE NOT ALLOWED. UNIT MAINTENANCE PERSONNEL CAN TAKE

PHOTOS UPON REQUEST TO SUBMIT TO THE CONTRACTS & PROCUREMENT OFFICE TO BE

ISSUED AS AN AMENDMENT.

Proposals are subject to public opening via Microsoft Teams. Registration to attend public opening is required to be sent a link for the opening. Proposals are due at 3:00 p.m. on June 2, 2025, in our office: Contracts and Procurement, 2 Financial Plaza, Suite 703, Huntsville, Texas. The Texas Department of Criminal Justice requires the Respondent to make a good faith effort to include Historically Underutilized Businesses (HUB’s) in the total value of this construction contract award. Attention is called to the fact that not less than the minimum wage rates prescribed in the Special

Conditions must be paid on these projects.