ESBD_393549_1738187033181_T & C (3).pdf

This document contains the Terms and Conditions from the Texas Department of Criminal Justice (TDCJ) that apply to and become part of bid submissions. This standard form outlines the bidding requirements, specifications, delivery terms, and contractual obligations that vendors must adhere to when submitting bids to TDCJ. Key operational requirements include that bids must be time-stamped at the designated office before bid opening, delivery shall be made during normal working hours, and all goods are subject to inspection and testing by the state. The document specifies that bid prices must remain firm for 30 days from bid opening, and delivery times must be stated in calendar days.

The terms stipulate that payments will be made within 30 calendar days after receipt of an uncontested invoice and completed services. Vendors must comply with electronic funds transfer requirements through the state's Direct Deposit program. The document includes detailed provisions regarding invoicing instructions, shipping requirements, and vendor obligations for maintaining E-Verify compliance. Additional requirements cover areas such as HUB subcontracting, material safety data sheets, recycled products, and accessibility standards. The terms also address dispute resolution procedures, termination rights, and audit provisions that govern the contractual relationship between TDCJ and its vendors.