ESBD_389313_1736531418153_Submission Instructions - RFP 720-2510.pdf
PDF 125 KB Posted
- Attached to
- GIS Infrastructure Technology Support
- Solicitation number
- 720-2510
- Issued by
- Texas
About this file
This file contains submission instructions for RFP 720-2510 from The University of Texas System for GIS Infrastructure Technology Support services. The submission requirements include multiple mandatory documents in specific formats: Execution of Offer, Pricing and Delivery Schedule, Proposer's General Questionnaire, HUB Subcontracting Plan, Written Statement/Redlined Agreement, Written Consent for Individuals with Disabilities Access, and Additional Questions (Section 5.5) in Excel format. Optional submissions include Information Security Requirements, HECVAT documentation, and Electronic and Information Resources Environment documentation. The question period runs from January 10, 2025, 5:00 PM CST to January 24, 2025, 3:00 PM CST, with final submissions due by February 7, 2025, 2:30 PM CST.
The submission process utilizes the Bonfire electronic portal platform with a maximum file size of 1000 MB per upload. The RFP includes NIGP commodity codes 92045 (Software Maintenance and Support Services), 92046 (Software Updating and Upgrading Services), 92076 (Testing of Systems Infrastructure), 95285 (Support Services), 96252 (Mapping and GIS Services), and 95116 (Infrastructure Support), indicating a comprehensive scope of GIS and technology support services. Technical support for the submission process is available through Bonfire at Support@GoBonfire.com, with submissions requiring specific file formats including PDF, Word, and Excel documents.
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Submission Instructions for Suppliers
Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
Requested Information
Name Type # Files Requirement Instructions
Execution of Offer (Section 2, Appendix One)
File Type: PDF (.pdf) 1 Required
Pricing and Delivery Schedule (Section 6)
File Type: PDF (.pdf) 1 Required
Proposer's General Questionnaire (Section 3 of Appendix One)
File Type: PDF (.pdf) 1 Required
Addenda Checklist (Section4, Appendix One)
File Type: PDF (.pdf) 1 Required
HUB
Subconcontractin g Plan (Section 2.6)
File Type: PDF (.pdf) 1 Required
Information Security Requirements
File Type: PDF (.pdf) 1 Optional
Attestation (Section 7)
Written Statement or Redlined Agreement (Sections 4 and 5.3.1)
File Type: Word (.doc, .docx) 1 Required
Written Consent or Objection to Access by Individuals with Disabilities (Section 5.3.3 and Appendix 3)
File Type: PDF (.pdf) 1 Required
HECVAT (Section
5.3.5 and Appendix 4)
File Type: Excel (.xls, .xlsx) 1 Optional
Electronic and Info Resources Environment (Section 5.3.4 and Appendix 6)
File Type: PDF (.pdf) 1 Optional
Information Security Requirements and Questions (Section 5.3.6 and Appendix 7)
File Type: PDF (.pdf) 1 Optional
Optional Documents
File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, Multiple Optional
.dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)
Section 5.5 - Additional Questions Specific to this
RFP (Q-18KU)
Questionnaire:
Excel (.xlsx) 1 Required
You will need to fill out the provided Response Template for this Questionnaire.
The Response Template can be downloaded from the project listing on the Bonfire portal.
Commodity Codes
Commodity Set Commodity Code Title Description
NIGP 92045
Software Maintenance and Support Services and Updates and Data Hosting Services
NIGP 92046
Software Updating and Upgrading Services
NIGP 92076 Testing of Systems Infrastructure, Commodity Set Commodity Code Title Description
Components or Software, IT Services
NIGP 95285 Support Services
NIGP 96252
Mapping and Geographical Information Systems (GIS) Services, Including Cartography and Surveying Services, Not Aerial, (See 920- 33 for Digitized Mapping Services and 905-10 for Aerial Mapping and Survey Services)
NIGP 95116 Infrastructure Support
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
Requested Questionnaires:
The Questionnaire Response Templates can be obtained at https://utsystem.bonfirehub.com/opportunities/167892.
https://utsystem.bonfirehub.com/opportunities/167892
Please note that Questionnaires may take a significant amount of time to prepare.
2. Upload your submission at:
https://utsystem.bonfirehub.com/opportunities/167892
The Question period for this opportunity starts Jan 10, 2025 5:00 PM CST. The Question period for this opportunity ends Jan 24, 2025 3:00 PM CST. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Feb 07, 2025 2:30 PM CST. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
Important Notes:
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.
Javascript must be enabled. Browser cookies must be enabled.
Need Help?
The University of Texas System uses a Bonfire portal for accepting and evaluating proposals digitally. Please contact Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can also visit their help forum at https://vendorsupport.gobonfire.com/hc/en-us https://utsystem.bonfirehub.com/opportunities/167892 mailto:support@gobonfire.com https://vendorsupport.gobonfire.com/hc/en-us
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