ESBD_389313_1736531418153_Submission Instructions - RFP 720-2510.pdf
PDF 125 KB Posted
- Attached to
- GIS Infrastructure Technology Support
- Solicitation number
- 720-2510
- Issued by
- Texas
About this file
This is a submission instructions document from The University of Texas System detailing the requirements for proposal submissions through their Bonfire portal. The opportunity opens for questions on January 10, 2025, at 5:00 PM CST, with the question period ending January 24, 2025, at 3:00 PM CST. Final submissions are due by February 7, 2025, at 2:30 PM CST. Required submission materials include an Execution of Offer, Pricing and Delivery Schedule, Proposer's General Questionnaire, Addenda Checklist, HUB Subcontracting Plan, Written Statement or Redlined Agreement, Written Consent for Access by Individuals with Disabilities, and responses to Additional Questions Specific to the RFP.
The commodity codes associated with this opportunity indicate it is related to software maintenance, support services, system infrastructure testing, mapping, and geographical information systems (GIS) services. The submission process requires digital upload through the Bonfire portal, with all documents to be submitted in specified formats (PDF, Word, Excel) and a maximum file size of 1000 MB. Optional submission materials include Information Security Requirements, HECVAT, Electronic and Info Resources Environment documentation, and Information Security Requirements and Questions.
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Submission Instructions for Suppliers
Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
Requested Information
Name Type # Files Requirement Instructions
Execution of Offer (Section 2, Appendix One)
File Type: PDF (.pdf) 1 Required
Pricing and Delivery Schedule (Section 6)
File Type: PDF (.pdf) 1 Required
Proposer's General Questionnaire (Section 3 of Appendix One)
File Type: PDF (.pdf) 1 Required
Addenda Checklist (Section4, Appendix One)
File Type: PDF (.pdf) 1 Required
HUB
Subconcontractin g Plan (Section 2.6)
File Type: PDF (.pdf) 1 Required
Information Security Requirements
File Type: PDF (.pdf) 1 Optional
Attestation (Section 7)
Written Statement or Redlined Agreement (Sections 4 and 5.3.1)
File Type: Word (.doc, .docx) 1 Required
Written Consent or Objection to Access by Individuals with Disabilities (Section 5.3.3 and Appendix 3)
File Type: PDF (.pdf) 1 Required
HECVAT (Section
5.3.5 and Appendix 4)
File Type: Excel (.xls, .xlsx) 1 Optional
Electronic and Info Resources Environment (Section 5.3.4 and Appendix 6)
File Type: PDF (.pdf) 1 Optional
Information Security Requirements and Questions (Section 5.3.6 and Appendix 7)
File Type: PDF (.pdf) 1 Optional
Optional Documents
File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, Multiple Optional
.dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)
Section 5.5 - Additional Questions Specific to this
RFP (Q-18KU)
Questionnaire:
Excel (.xlsx) 1 Required
You will need to fill out the provided Response Template for this Questionnaire.
The Response Template can be downloaded from the project listing on the Bonfire portal.
Commodity Codes
Commodity Set Commodity Code Title Description
NIGP 92045
Software Maintenance and Support Services and Updates and Data Hosting Services
NIGP 92046
Software Updating and Upgrading Services
NIGP 92076 Testing of Systems Infrastructure, Commodity Set Commodity Code Title Description
Components or Software, IT Services
NIGP 95285 Support Services
NIGP 96252
Mapping and Geographical Information Systems (GIS) Services, Including Cartography and Surveying Services, Not Aerial, (See 920- 33 for Digitized Mapping Services and 905-10 for Aerial Mapping and Survey Services)
NIGP 95116 Infrastructure Support
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
Requested Questionnaires:
The Questionnaire Response Templates can be obtained at https://utsystem.bonfirehub.com/opportunities/167892.
https://utsystem.bonfirehub.com/opportunities/167892
Please note that Questionnaires may take a significant amount of time to prepare.
2. Upload your submission at:
https://utsystem.bonfirehub.com/opportunities/167892
The Question period for this opportunity starts Jan 10, 2025 5:00 PM CST. The Question period for this opportunity ends Jan 24, 2025 3:00 PM CST. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Feb 07, 2025 2:30 PM CST. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
Important Notes:
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.
Javascript must be enabled. Browser cookies must be enabled.
Need Help?
The University of Texas System uses a Bonfire portal for accepting and evaluating proposals digitally. Please contact Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can also visit their help forum at https://vendorsupport.gobonfire.com/hc/en-us https://utsystem.bonfirehub.com/opportunities/167892 mailto:support@gobonfire.com https://vendorsupport.gobonfire.com/hc/en-us
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