ESBD_365864_1723046601446_582-25-00009-Addendum 1.pdf

Texas Commission on Environmental Quality P.O. Box 13087, MC 182

Austin, Texas 78711-3087

Addendum Number 1

Solicitation 582-25-00009

Annual Occupational Medical Monitoring Program

August 7, 2024

PROPOSALS DUE DATE: September 4, 2024, no later than 3:00 p.m. Central Time

Attached is the Pre-Proposal Conference presentation and the attendee roster.

Andrea Greenberg, Contract Specialist DATE 8/7/2024

NOTE: VENDORS ARE REQUESTED TO ACKNOWLEDGE RECEIPT OF THIS ADDENDUM BY SIGNING

AND DATING BELOW AND INCLUDING WITH SUBMITTED RESPONSE. RESPONSE MAY BE

CONSIDERED NON-RESPONSIVE IF THIS COVER PAGE IS NOT SIGNED AND RETURNED. TO VIEW

SOLICITATION PACKAGE, VISIT THE TEXAS MARKETPLACE WEBSITE AT:

https://www.txsmartbuy.com/esbd.

VENDOR SIGNATURE DATE

ISSUED BY:

https://www.txsmartbuy.com/esbd

Texas Commission on Environmental Quality P.O. Box 13087, MC 182

Austin, Texas 78711-3087

This Addendum to the solicitation is issued to provide the Pre-Proposal Conference presentation information. The following attachments are located in the Electronic State Business Daily (ESBD):

• Exhibit A – Pre-Proposal Conference PowerPoint presentation has been converted into a pdf file. Review deadlines, process logistics and technical content highlights. DO NOT include this attachment with your response proposal. For Your Information Only.

• Exhibit B – Pre-Proposal Conference “Sign In”. Please use the data appropriately to facilitate your HUB subcontracting plan networking efforts. DO NOT include this attachment with your response proposal. For Your Information Only.

Exhibit A:

Pre-Proposal Conference PowerPoint Presentation

Welcome to the Pre-Proposal Conference for

Annual Occupational Medical Monitoring Program

• Request for Proposal (RFP) 582-25-00009Request

• Please go the Live Event Q&A on your screen andGo

• Select Featured to complete sign-in informationSelect

• The Presentation will begin soonBegin

Agenda

• Opening Remarks Andrea Greenberg

• Introductions Andrea Greenberg

• Housekeeping Andrea Greenberg

• Response Requirements Andrea Greenberg

• Scope/Statement of Work

Tom Heitman/ Melissa Keller/ Carol Finn

• Legal Considerations Ryan Esparza

• Closing Remarks Andrea Greenberg Page 5 of 28

Introductions

• Andrea Greenberg, Contract Specialist, Procurement & Contracts

• Melissa Keller, Program Support & Environmental Assistance Division, Assistant Deputy Director

• Tom Heitman, Division Support Team, Work Leader

• Carol Finn, Division Support Team, Contract Manager

• Ryan Esparza, Attorney, Legal Services

Housekeeping

• Please respond to the questionnaire. This serves as your sign-in. The link is in the Q&A section of the Live Event.

• Attendees cannot be heard during the conference.

• If you have a comment, please type it in the Q&A chat.

• Q&A periods will be offered at the end of each segment.

Enter your questions in the Q&A chat, and they will be addressed during each Q&A period.

Housekeeping cont’d

• NOTE: Any comments, remarks, or communication expressed during this conference do not affect or change any aspect of the solicitation.

• NOTE: Any official changes will be in writing and will be posted as an addendum to the Electronic State Business Daily (ESBD).

• Please submit all questions in writing via email to procurements&contracts@tceq.texas.gov.

• Power Point Presentation will be posted as an addendum to the ESBD.

• Communication with TCEQ personnel regarding this solicitation is restricted to P&C Contract Specialist.

Failure to adhere could result in your proposal being subject to disqualification.

mailto:procurements&contracts@tceq.texas.gov

Response Requirements

• Deadline for submittal of questions: 8/9/2024 at 3:00PM (Central Time)

• Must be in writing

• Submit via email to procurement&contracts@tceq.texas.gov

• Deadline for submittal of responses: 9/4/2024 at 3:00PM (Central Time)

• Responses must be submitted through TCEQ’s File Transfer Protocol Secure (FTPS) Server: TCEQ FTP (texas.gov)

• Clear instructions and guidance are provided starting on page 6.

• One Adobe PDF searchable, file must be signed and submitted.

• Read the solicitation thoroughly.

• Ensure all required documents and signatures are included with response. Refer to Section 4 of the solicitation, starting on page 67.

mailto:procurement&Contracts@tceq.texas.gov https://ftps.tceq.texas.gov/ut.php

Response Requirements, cont’d

• Evaluation Criteria

• Part 1. Responder’s Statement of Qualifications: Company Organization, Office Locations, Ability to Perform, Past Performance, and References - 30 Points

• Part 2. Responder’s Key Personnel: Qualifications & Experience Statement - 30 Points

• Part 3. Technical Approach- 30 Points

• Part 4. Total Price: Price Form - 20 Points

• Total Maximum Score – 110 Points

• Refer to “Evaluation Criteria”, starting on page 17 of the solicitation.

Response Requirements – Questions?

SCOPE OF WORK

Presented by: Tom Heitman

SCOPE OF

WORK 1

PURPOSE:

Under Federal Occupational Safety and Health Standards 29 CFR 1910.120 (f), the Texas Commission on Environmental Quality (TCEQ) is required to provide medical surveillance to certain employees. The purpose of this contract is to ensure that TCEQ meets its requirements under the law. TCEQ anticipates multiple awards to this Solicitation.

WORK cont’d.

OBJECTIVE:

The objective of the TCEQ's Annual Occupational Medical Monitoring Program (Medical Monitoring Program) is to survey the health status of selected employees by means of annual medical examinations. The TCEQ's Medical Monitoring Program is designed to encompass TCEQ employees whose work regularly poses the threat of them being exposed to hazardous substances per 29 CFR 1910.120 (f). TCEQ is seeking centrally located medical facilities to perform the Medical Monitoring Program annually at multiple regional locations.

SCOPE OF WORK cont’d. 1

Areas of coverage include:

• Region 1 – Amarillo and surrounding area

• Region 2 – Lubbock and surrounding area

• Region 3 – Abilene and surrounding area

• Region 4 – Dallas/Fort Worth and surrounding area

• Region 5 – Tyler and surrounding area

• Region 6 – El Paso and surrounding area

• Region 7 – Midland and surrounding area

• Region 8 – San Angelo and surrounding area

• Region 9 – Waco and surrounding area

• Region 10 – Beaumont and surrounding area

• Region 11 – Austin and surrounding area

• Region 12 – Houston and surrounding area

• Region 13 – San Antonio and surrounding area

• Region 14 – Corpus Christi and surrounding area

• Region 15 – Harlingen and surrounding area

• Region 16 – Laredo and surrounding area

WORK cont’d. 3

TASKS:

To complete the medical survey the Contractor agrees to provide each TCEQ employee, identified by TCEQ as a participant of the Medical Monitoring Program, with an annual physical examination for the duration of the Contract period. The Contractor will provide adequate medical/nursing and other appropriate staff to perform the physical examinations. It will be the sole responsibility of Contractor to ensure that the content of the medical examinations satisfies all requirements of 29 CFR 1910.120 (f).

WORK cont’d. 4

• physician's (MD)/nurse practitioner's (NP) examination.

• spirometry (pulmonary function test).

• chest X-ray.

• electrocardiogram (EKG).

• routine urinalysis and microanalysis.

• blood work which consists of complete blood count (CBC), RBC cholinesterase, blood lead, comprehensive metabolic panel (CMP), and lipid panel.

• audiogram.

• vision/color/depth perception screening; and

TASKS cont’d.:

Such examinations must include, at a minimum, the following testing procedures:

WORK cont’d. 5

TASKS cont’d.:

• The medical examination of employees who are respirator users consists of the above specified tests, but attention should be given to the evaluation of the skin, cardiac and pulmonary systems, and any history or symptoms of allergies. The examining MD/NP should also be alert to any personality or psychological factors that may affect respirator use. The examining MD/NP will evaluate the stress that may be associated with the assigned duties and respirator(s) used.

SCOPE OF WORK cont’d. 6

TASKS cont’d.:

To ensure the MD/NP has adequate knowledge of the types and uses of respirators, the TCEQ employee will inform the MD/NP of the characteristics of the respirators, such as the use and type, frequency and duration of expected use, use in hot or cold environments, and any other characteristics which may be pertinent to the MD/NP's examination. Where detailed medical standards for respirator users are not available, the MD/NP must form a medical judgment based on evaluation of respirator demands and stress, and the clinical findings for individual TCEQ employees. The physical examinations will be scheduled and conducted by the Contractor in their clinic.

Scope Of Work – Questions?

Legal Considerations

Presented by: Ryan Esparza

Legal Considerations cont’d.

Terms and Conditions

• Please review the Terms and Conditions and the Insurance Requirements in the draft contract documents section of the solicitation.

• If you have any objection to the terms or insurance requirements, please note this in your response under proper TAB.

• Do not object to all the terms.

• TCEQ may, in certain situations, consider negotiating terms.

• However, some terms cannot be negotiated because they are required by law.

Legal Considerations cont’d

Certification Changes

• COVID-19 Vaccine Passport Prohibition

• No Discrimination Against Firearm Entities

• Non-boycotting of Energy Companies

• *Not intended to be a complete list

Legal Considerations

Confidential Information

• The Texas Public Information Act is liberally interpreted by the courts to allow for the disclosure of any information regarding the expenditure of state funds.

• If a responder includes any information that it considers confidential or proprietary, it must label each and every page containing that information as confidential and proprietary and place that information behind TAB Confidential Information.

• Please do not mark every page of your proposal as proprietary and confidential. It is extremely unlikely that the Attorney General, or any court will find your entire proposal as proprietary and/or confidential.

• If TCEQ receives a request for information in your response that is marked as proprietary and/or confidential, TCEQ will make an effort to notify you that a Public Information Request was made for the information. TCEQ will notify the Attorney General that information was requested that was marked by a third party as Proprietary and/or Confidential.

• If you want to prevent disclosure of information that is subject to a PIR request, you must make arguments to the Texas Attorney General as to why the information is proprietary and confidential.

Questions on Legal Considerations?

Closing Remarks

• Deadline for questions: 8/9/2024 at 3:00PM (CT)

• Questions submittals must be received no later than the stated deadline and must be submitted via email to procurements&contracts@tceq.texas.gov

• Deadline for submittals of Proposals: 9/04/2024 at

3:00PM (CT)

• Proposals submittals must be received no later than the stated deadline and must be submitted via TCEQ’s FTPS Server at TCEQ FTP (texas.gov)

• Thank you for attending this pre-proposal conference.

We look forward to your response.

mailto:procurements&contracts@tceq.texas.gov https://ftps.tceq.texas.gov/ut.php

Exhibit B:

Pre-Proposal Conference “Sign In”

Pre-Proposal Conference “Sign In”

582-25-00009 Annual Occupational Medical Monitoring Program

Pre-Proposal Conference

August 5, 2024