DB201A_DB_The_Solicitation.pdf

RFQ Ref. No. EQWPMA-17-0029 Design-Build for Bldg 54 – West Addition @ St. Elizabeths, Wash., DC

Document: DB201A / OCT 2016 (The Solicitation) Pages 1 of 10

The Solicitation

Request for Qualifications Phase 1

Design-Build Project for Building 54

(DC0091SE)

552.219-71 Notice to Firms of Subcontracting Plan Requirements (MAR 2012)

The General Services Administration (GSA) is committed to assuring that maximum practicable opportunity is provided to small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns to participate in the performance of this contract consistent with its efficient performance. GSA expects any subcontracting plan submitted pursuant to FAR 52.219-9, Small Business Subcontracting Plan, to reflect this commitment. Consequently, an offeror, other than a small business concern, before being awarded a contract exceeding $700,000 ($1,500,000 for construction), must demonstrate that its subcontracting plan represents a creative and innovative program for involving small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns as subcontractors in the performance of this contract.

Notice of Apprenticeship Programs

GSA is promoting the use of registered apprenticeship programs on this project. An Apprenticeship Plan is required after the award.

Notice of Equal Employment Opportunity (EEO) Compliance Plan

GSA has partnered with the Department of Labor to ensure compliance with equal employment opportunity requirements that apply to this project. An EEO Compliance Plan is required after the award.

Notice of Commercial Package Carriers

Because of increased security standards, commercial package carriers may experience delays in making deliveries to the address designated for receipt of offers. United States Mail delivered to Government offices in the Washington, DC area is subject to irradiation, significantly delaying deliveries and potentially damaging or defacing mail contents. Firms should take these facts into consideration when determining how and when to transmit offers to the office designated for receipt.

RFQ Ref. No. EQWPMA-17-0029 Design-Build for Bldg 54 – West Addition @ St. Elizabeths, Wash., DC

(The Solicitation) Pages 2 of 10

Table of Contents

I. General Information A. The Project B. The Solicitation and Contract C. List of Phase 1 Solicitation Documents D. Authorized Representatives E. Pre-Submittal Conference F. Estimated Price Range/Budget Amount G. Questions Regarding Phase 1 H. Receipt of Qualifications

II. Proposals A. Proposal Contents B. Proposal Format C. Technical Proposal D. Other Information to Submit with Proposal E. Requirements for Joint Venture Offerors

III. General Provisions A. Availability of Funds B. Request for Clarification C. Notice to Small Business Firms D. Information Concerning the Disclosure of Solicitation Results E. Affirmative Procurement Program F. Notice Concerning Preparation of Proposals G. Bond Requirements (Phase 2 Requirement) H. Contractor Performance Information I. Safeguarding Documents Designated as Sensitive But Unclassified J. Additional Security Requirements

IV. FAR/GSAR Solicitation Provisions To be issued in Phase 2

V. Additional Solicitation Provisions and Instructions

VI. Method of Award A. Evaluation of Phase 1 Proposals B. Evaluation of Phase 2 Proposals C. Determination of Responsibility D. Price Reasonableness / Price Realism E. Unbalanced Prices F. Total Evaluated Price G. Non-Price Factors

RFQ Ref. No. EQWPMA-17-0029 Design-Build for Bldg 54 – West Addition @ St. Elizabeths, Wash., DC

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I. General Information

I.A. The Project The “Project” is the design and construction of the new Building 54 for the St Es campus. The “Building” is a single office building. The “Contractor” is the entity awarded the contract to design and build the “Building”. This is a design build/bridging contract for the new construction of Building 54 Office Building for the Department of Homeland Security Headquarters at the St.

Elizabeths in Anacostia, DC. The scope will include the construction of a new building to provide office space for DHS personnel.

The St Es development is divided into 3 Phases. This project is part of the second phase of the multiphase construction project that will construct a new office and research campus for the DHS at St. Elizabeths. The site, located on Martin Luther King Boulevard, is the former St. Elizabeths Hospital site in Anacostia, Washington, DC. Three phases are planned in total, with a phasing summary as follows: Phase 1 was the new construction for the U.S. Coast Guard Headquarters (USCG) (1,179,500 gsf) [awarded 2009] Adaptive reuse of historic buildings for DHS [awarded 2010] at 179,250 gsf; Phase 2 – The Center Building for DHS, West Addition Building, Central Utility Plant and DHS Operations Center. Phase 3 will include a combination of adaptive reuse of existing buildings and new construction for additional DHS agencies.

GSA’s Bridging Documents

GSA will utilize the design-build bridging method to deliver this Project. This contracting strategy is a hybrid of traditional design-bid-build project delivery and design-build project delivery. GSA has entered into a separate contract with the Construction Manager (CM) firm AFG. AFG will assist in the administration of the design-build phases of the Project. In the design-build “bridging” delivery method, Goody-Clancy (GC) (GSA’s Bridging Architect/Engineer) has developed the Government’s needs for the Project through the planning and final concept design and specifications. These bridging documents are not intended, nor are they adequate, for actual construction. Rather, they are intended to convey the conceptual design and historic preservation approach of the Building as well as the Project specific design criteria and requirements. The “bridging” concept design will serve as the basis for the Contractor’s Proposal submissions. The Contractor will be required to take the final bridging concept designs through GSA’s design excellence process and to work with the various consulting parties in order to obtain the required approvals the National Capital Planning Commission, the State Historic Preservation Office, and Commission of Fine Arts.

GC will serve as GSA’s design management firm during the design-build phase of the Project, and will review the selected Contractor’s completed design for conformance with the design intent and design philosophy as expressed in the bridging documents. GC may also serve as GSA’s representative during the construction phase.

I.B. The Solicitation and Contract

(1) This procurement is being conducted using the two-phase selection process found in FAR

36.3. All responsible sources may submit a Phase 1 submittal in response to the RFQ.

Qualification submittals will be evaluated in Phase 1 to determine which firms to select for the short list of the most highly qualified firms (a maximum of five firms will be selected). Only those selected firms are authorized to submit Phase 2 submittals in response to the Phase 2 (RFP).

(2) This Solicitation sets forth requirements for Phase 1 qualifications submittals and identifies the evaluation factors expected to be used for Phase 2 proposals for a Contract to perform the Project. Phase 1 qualification submittals will be evaluated in accordance with the Method of Award set forth herein. Phase 2 proposals will be evaluated in accordance with the Method of Award set forth in the Phase 2 solicitation.

RFQ Ref. No. EQWPMA-17-0029 Design-Build for Bldg 54 – West Addition @ St. Elizabeths, Wash., DC

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(3) Neither the Solicitation nor any part of a firm’s qualification proposal or an Offeror's proposal shall be part of the Contract except to the extent expressly incorporated therein by the Contracting Officer.

I.C. List of Phase 1 Solicitation Documents

The Solicitation Documents are comprised of:

(1) The Solicitation - Phase 1

(2) Offeror Representations and Certifications Form

(3) Draft of The Agreement

(4) The Project Description

I.D. Authorized Representatives

The following individuals are designated as the authorized GSA representatives under this Solicitation:

I.C.1. Point of Contact

Name: Chervette Whaley - Contract Specialist – Address: GSA Trailer, St. Elizabeths, 2701 Martin Luther King Avenue, SE

Washington DC 20032 Telephone: 202-969-5549

Email: Chervette.whaley@gsa.gov I.C.2. Alternate Point of Contact

Name: Bonnie Echoles – Contracting Officer Address: GSA Trailer, St. Elizabeths, 2701 Martin Luther King Avenue, SE

Washington DC 20032 Telephone: 202-561-7821

Email: bonnie.echoles@gsa.gov

I.E. Pre-Proposal Conference shall be held under Phase II – RFP.

I.F. Estimated Price Range or Budget Amount

The estimated price range for the Project is between $35 and $60 million.

I.G. Questions Regarding Phase 1 Submit all questions regarding the Phase 1 to the Contracting Officer, with a cc: to the Contract Specialist, on or before December 22, 2016. Any responses provided by GSA will be posted on FedBizOpps as an Amendment to the Solicitation.

I.H. Receipt of Qualifications

(1) In order to be considered for Phase 2 and award, Phase 1 qualifications submittals conforming to the requirements of this Solicitation must be received at the following office no later than 11:00 am EST (local time) on the following date and at the following address:

Date: January 10, 2017 Address: GSA, NCR Room #4606, 7th & D Streets, SW, Washington, DC 20407

(2) All submittals must clearly indicate the Reference No. EQWPMA-17-0029.

RFQ Ref. No. EQWPMA-17-0029 Design-Build for Bldg 54 – West Addition @ St. Elizabeths, Wash., DC

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(3) Qualification submittals sent by commercial package delivery and hand delivery shall be deemed received as of the date and time of delivery to the office designated for receipt of offers.

Offers sent by facsimile will not be accepted.

(4) Qualification submittals sent by United States Mail shall be deemed timely if delivered to the address of the office designated for receipt of offers on or before the date established for receipt of offers.

II. Qualification submittals

II.A. Qualification Submittal Content

Qualification Submittals shall consist of the following documents, completed and executed in accordance with this Solicitation:

(1) Technical Submittal

(2) Representations and Certifications (C301)

(3) Other Documents as Required: Proof of Registration in the System for Award

Management, Proof of Bonding Capacity to $50,000,000.

II.B. Qualification Submittal Format Qualification Submittals shall be submitted in marked 3-ring binders (Volume I ), labeled with firm’s information, solicitation number, and the contents as to Volume I on the outside covers of each binder as stated below. The required number of each proposal volume is also shown below.

VOLUME VOLUME TITLE COPIES

I Technical Requirements Original + 3 copies

Electronic copies in MS WORD 3 electronic copies

Of the four (4) Technical Requirements binders submitted, one (1) of them shall be marked Original Technical Requirements with all original technical documents included, as required.

All materials submitted shall be typeface Times New Roman 12 point, double spaced on 8-1/2 x 11-inch white paper with one inch margins all around and printed on one side. Technical Requirements shall not be longer than 60 pages.

II.C. Technical Requirements Proposals must address the technical approach and the other Phase 1 evaluation factors stated herein. Any proposal that does not provide necessary information set forth below will be rejected as unresponsive.

(1) Technical Approach (general approach)

This factor will evaluate the Offeror’s understanding of the project requirements and the extent to which the Offeror’s approach is likely to lead to successful project completion. The Offeror shall describe its approach to managing and delivering this project under budgetary and time constraints by addressing the following:

RFQ Ref. No. EQWPMA-17-0029 Design-Build for Bldg 54 – West Addition @ St. Elizabeths, Wash., DC

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1. Offeror’s approach to managing the project to meet or exceed the schedule, any associated risks and how it will mitigate those risks.

2. Offeror’s approach to managing the project to operate within the budget, any associated risks and how it will mitigate those risks.

3. Offeror’s approach to managing any changes that may occur.

4. Offerors shall discuss how they will ensure that Government and other necessary permits and approvals are received for this Project in a timely manner so that the completion date of the construction is not delayed.

5. Offerors shall identify problems created by working on a historic campus without disturbing adjacent historic features.

6. Offerors shall also describe their long-range plans for securing and maintaining the resources necessary to complete the project. Discussion should include:

a. key manpower,

b. availability of personnel having current security clearance,

c. equipment and material.

(2) Experience This factor considers the extent of the Firm’s past experience as a firm in providing similar construction services. The Firm must demonstrate successful experience as a Design Build (DB) Contractor responsible for the design and construction of a minimum of two (2) and a maximum of five (5) similar projects substantially completed within the past eight (8) years as defined below.

A similar project is defined as a project with all of the following characteristics:

(a) The project involved the use of design-build as the delivery method for a new construction project over 75,000 square feet that included architectural, structural, electrical, mechanical and site work.

(b) The total project construction cost at award of the construction contract(s) was not less than $40 million.

(c) Project involved work on a historic site and/or campus. The terms “historic site” and “historic campus” refer to sites or campuses that are listed in or eligible for the National Register of Historic Places, or properties that otherwise have historic significance and required protection of historic elements.

(d) Project included sustainable design (LEED® certified) effort.

For each project presented in relation to this factor, the Offeror must demonstrate that the project meets each of the above criteria. For each project presented the Firm shall submit the following data/information:

(a) Project Title

(b) Owner and/or Occupants(s)/Tenant(s)

(c) Location

(d) Project description including GSF

(e) Special Features i.e. Security System, Historical Consideration

(f) Contract Award Date

(g) Contract Type and Contractor's Responsibilities (Scope of Work)

(h) Date of Substantial Completion

(i) Contract Cost at Award

The more experience performing projects meeting the above criteria, the higher the Offeror will be rated.

(3) Past Performance

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Offeror must demonstrate itself as Design Builder/Constructor by providing verifiable information for the Factor 2 projects that:

(a) Demonstrate an ability to meet project budget constraints by managing cost changes and claims.

(b) Demonstrate an ability to effectively coordinate with the design team.

(c) Demonstrate an ability to effectively coordinate with the trades.

(d) Demonstrate an ability to complete projects within the approved schedule.

The firm may submit two references for each similar project. Written references shall be in letter format and must include the name, address, and current telephone numbers of the person or company providing the reference. The offeror may also simply submit the above contact information for references. The offeror is responsible to ensure that contact information is current and reliable. The Government will consider information provided by the references through letter or via phone calls.

Evaluation of Past Performance will be a subjective assessment. The Government is seeking to determine whether or not the offeror has consistently demonstrated a commitment to customer satisfaction, timely delivery of services, adherence to contract schedules, subcontractor management, safety management, quality control programs, good workmanship, conformance to specifications, and fair and reasonable prices. The Government may choose to contact additional customer(s) not provided by an offeror and may obtain additional information through other sources, such as the Past Performance Retrieval System (PPIRS), and phone interviews using all DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the offeror’s proposal, inquiries of owner representative(s), and any other known sources not provided by the firm.

If the firm is a joint venture, information submitted for a party to the joint venture will not be evaluated to the extent that the terms of the joint venture agreement limit such party's performance or financial obligations as a party to the Contract contemplated by this Solicitation.

II.D. Other Information to Submit with Proposal

(1) Proof of Registration in the System for Award Management

(2) Proof of Bonding Capacity to $50,000,000.

II.E. Requirements for Joint Venture Offerors

(1) All firms submitted by joint ventures must include a copy of the joint venture agreement which fully discloses the legal identity of each member of the joint venture, the relationship between the members, the form of ownership of each member, and any limitations on liability or authority for each member.

(2) An authorized representative of each member of the joint venture must sign the submission accompanying an offer regardless of any agency relationship established between the members.

(3) Representations and certifications, financial information, and past performance information must be submitted for each member of the joint venture.

III. General Provisions

III.A. Availability of Funds

Issuance of this Solicitation does not warrant that funds are presently available for award of a Contract. Award of the Contract under Phase 2 shall be subject to the availability of appropriated funds, and the Government shall incur no obligation under this Solicitation in advance of such time as funds are made available to the Contracting Officer for the purpose of Contract award.

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III.B. Requests for Clarification or Interpretation

The Government will attempt to answer all requests for clarifications or interpretations of the Solicitation Documents prior to the date set for receipt of qualification submittals, but will not warrant that all such requests will be answered within 15 calendar days. Therefore, prospective firms should make such requests not less than 15 calendar days prior to the date set for receipt of offers.

III.C. Notice to Small Business Firms

A program for the purpose of assisting qualified small business concerns in obtaining certain bid, payment, or performance bonds that are otherwise not obtainable is available through the Small Business Administration (SBA) (www.sba.gov). For information concerning SBA's surety bond guarantee assistance, contact your SBA District Office.

III.D. Information Concerning the Disclosure of Solicitation Results

This acquisition is being conducted under the provisions of FAR Part 36.3 as a negotiated procurement. In accordance with FAR 3.104 and FAR 15.207, after receipt of proposals, no information regarding the identity of those submitting offers, the number of offers received, or the information contained in such offers will made available until after award except as provided by

FAR 15.503.

III.E. Affirmative Procurement Program

GSA has implemented an Affirmative Procurement Program (APP) intended to maximize the use of recovered materials, environmentally preferable, and bio-based products. Offerors should familiarize themselves with the requirements for using and reporting on the use of such materials in performance as set forth in the Agreement. Refer to clauses FAR 52.204-4 requiring double sided printing on recycled paper for all reports and FAR 52.223-10 encouraging vendors to practice waste reduction.

III.F. Notice Concerning Preparation of Qualification Submittals

Firms are cautioned to carefully read the entire Solicitation. Verify that all blanks requiring information to be supplied in Qualification submittals have been properly filled out, that all pricing and other numerical data is accurately calculated, and that all copies of the Qualification submittals contain the same information.

III.G. Bond Requirements (Phase 2 Requirement)

In the event a firm is selected to participate in Phase 2 of this two-phased procurement, and if a bid guarantee is required to be submitted with a Phase 2 Proposal, any contract awarded will require a performance bond as specified in the Agreement. Phase 2 Offerors who utilize individual sureties should note the requirement for a certified, audited, financial statement for each person acting as an individual surety under clause FAR 52.228-1 Bid Guarantee and the requirements of clause FAR 52.228-11 Pledge of Assets.

III.H. Contractor Performance Information

(1) Evaluating Contractor Performance: The General Services Administration is using the Contractor Performance Assessment Reporting System (CPARS) module as the secure, confidential, information management tool to facilitate the performance evaluation process.

CPARS enables a comprehensive evaluation by capturing comments from both GSA and the contractor. The website for CPARS is http://www.cpars.gov http://www.cpars.gov/

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Completed CPARS evaluations are sent to the Past Performance Information Retrieval System (PPIRS) which may then be used by Federal acquisition community for use in making source selection decisions. PPIRS assists acquisition officials by serving as the single source for contractor past performance data.

(2) CPARS Registration: All firms submitting a Phase 2 proposal must be registered in CPARS. The contractor will receive several automated emails. Within thirty days of award, the contractor will receive an e-mail that contains user account information, as well as the applicable contract and order number(s) assigned. Contractors will be granted one user account to access all evaluations.

(3) Contractor CPARS Training: Contractors may sign up for CPARS training. A schedule of classes will be posted to the CPARS training site (http://www.cpars.gov/allapps/cpcbtdlf.htm) and updated as needed.

(4) Contractor Representative (CR) Role: All evaluations will be sent the Contractor Representative (CR) named on your award. The CR will be able to access CPARS to review and comment on the evaluation. If your CR is not already in the CPARS system, the contracting officer will request the name and email address of the person that will be responsible for the CR role on your award.

Once an evaluation is ready to be released the CR will receive an email alerting them the evaluation is ready for their review and comment. The email will indicate the time frame the CR has to respond to the evaluation; however, the CR may return the evaluation earlier than this date.

GSA shall provide for review at a level above the contracting officer (i.e., contracting director) to consider any disagreement between GSA and the contractor regarding GSA’s evaluation of the contractor. Based on the review, the individual at a level above the contracting officer will issue the ultimate conclusion on the performance evaluation.

Copies of the evaluations, contractor responses, and review comments, if any, will be retained as part of the contract file.

III.I. Safeguarding Documents Designated as Sensitive But Unclassified

Certain information contained in the Solicitation Documents may have been designated as Sensitive but Unclassified (SBU) building information. With respect to such information, Firms shall agree to the terms for receipt of such information, as set forth in the provision “Administrative Matters” in Section III of the Agreement, as a condition of receipt of such information.

III.J. Additional Security Requirements To be added to Phase 2 Solicitation

IV. FAR/GSAR Solicitation Provisions To be issued with Phase 2 Solicitation.

V. Additional Solicitation Provisions and Instructions

V.A. Additional Provisions

None

VI. Method of Award

VI.A. Evaluation of Phase 1 Qualification Submittals

The Government will evaluate Phase 1 Qualification Submittals based on the following evaluation factors and short list a maximum of five firms to submit Phase 2 proposals:

http://www.cpars.gov/allapps/cpcbtdlf.htm

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(1) Technical Approach

(2) Experience

(3) Past Performance

VI.B. Evaluation of Phase 2 Proposals

The Government expects to award a contract resulting from Phase 2 Solicitation to the responsible Firm whose proposal conforming to the Solicitation will be most advantageous to the Government, Total Evaluated Price and other factors considered. The Government expects to use the following Phase 2 factors to evaluate the Phase 2 offers:

A. Price

B. Non-Price Factors:

1. Small Business Utilization; and

2. Project Labor Agreement.