Pre_Proposal_Conference_Agenda_&_Minutes.pdf

AGENDA

PRE-PROPOSAL CONFERENCE AND SITE VISIT

August 15, 2018, 9:00 AM Eastern Time

RFP 47PF0018R0176

DHS/ICE Perimeter Counter Measures Cabling Project Rosa Parks Federal Building

333 Mount Elliott Street Detroit, MI 48207

CONTRACTING OFFICER: Selena Haavig CONTRACTING SPECIALIST: Kendrall Masten PROJECT MANAGER: Christopher Ibañez PROPERTY MANAGER: Mark Bespalko DHS/ICE REPRESENTIVE: Janey Saunders A/E: A3C-Collaborative Architecture

The purpose of this conference is to allow contractors the opportunity to ask questions regarding the solicitation and the technical elements of this project. We will go through the forms that need to be submitted and the procedures that need to be done. We will then go on a walk-through of the project site.

Questions may also be submitted by email to the Contracting Specialist at kendrall.masten@gsa.gov with a copy to Christopher Ibañez (christopher.ibanez@gsa.gov). To allow sufficient time to respond to question, please submit questions by Monday, August 20, 2018 at 11:00 AM Eastern Time.

Please be aware that no oral statement made by the Government Representatives during this conference will have the effect of amending the RFP. In the event the discussion during this conference indicates a need to modify the RFP, an amendment to the RFP will be issued in writing. All amendments must be acknowledged by the time/date proposals are due. Notes from this meeting will be posted in FedBizOpps (www.fbo.gov). The notes are not intended to reiterate everything discussed at the meeting.

Offerors shall submit the following documentation with their proposal:

_ Standard Form 1442 _ Acknowledgement of Amendment(s), if any _ Registered and Active in SAM.gov, www.sam.gov _ Online Representation and Certification Application (ORCA) information – Please ensure your ORCA account is updated and active at www.sam.gov _ A completed “Offeror Representations and Certifications”

_GSA Form 527 – Contractor’s Qualification and Financial Information _Standard Form 24, Bid Guarantee: This form requires a raised corporate seal.

_ A minimum of two (2) Supplemental Information Forms detailing experience on similar projects. (no more than 3) _ A minimum of two (2) relevant past performance references submitted on your firm’s behalf. (no more than 3)

Construction Time: 60 Calendar after receipt of Notice to Proceed.

Liquidated Damages: $144.22 for each calendar day of delay until the work is completed or accepted.

mailto:kendrall.masten@gsa.gov http://www.sam.gov/ http://www.sam.gov/

Proposal Due Date: Friday, August 31, 2018 by 3:00 PM Central Time.

Proposals are to be received no later than 3:00 PM on Friday, August 31, 2018. Proposals are to be emailed to kendrall.masten@gsa.gov with a cc to selena.haavig@gsa.gov. Please make sure the solicitation number is in subject line of the email. GSA email system limitation is 25 MB per email.

Should your attachments exceed that size limitation, you are advised to split your documents into multiple emails and label them (i.e. Email 1 of 2).

There is no guarantee of negotiations being opened. The Government can award based upon the receipt of initial proposals so make your initial price your best offer.

Security Regulations – (Spec Section 015930) All work is being performed outside of the facility and it has been determined it is expected that Contractor security clearances will not be required to perform work associated with the project.

Buy American Act Overview – Kendrall Masten and Selena Haavig Except as provided in FAR 25.202, use only domestic construction materials in construction contracts performed in the United States.

Exceptions may include the following and must be approved by the Contracting Officer.

(1) Impracticable or inconsistent with public interest

(2) Non availability

(3) Unreasonable cost

(4) Information technology that is a commercial item.

A request may be made Pre-Award or Post-Award to the Contracting Officer for a determination concerning the inapplicability of the Buy American Act for specifically identified construction material.

All requests must be made in accordance with FAR 52.225-10 and 52.225-11. Any request for a determination submitted after contract award shall explain why the Contractor could not reasonably foresee the need for such determination and could not have requested the determination before contract award.

Summary of work in scope- Christopher Ibañez & A3C-Collaborative Architecture Mr. Ibañez reviewed the scope of work contained in the Solicitation.

Question & Answer Session

If product being used is available via GSA Schedule, is an engineered dynamic analysis for any non-crash tested post spacing required? Project Manager will verify with A/E.

What documentation would be required to determine if a product is considered an approved equal? Project Manager will verify with A/E.

What occurs if vertical elements of the cable barrier system (i.e. intermediate, line crash, and terminal posts) cannot be aligned 100% with fence posts of the existing perimeter fence? Project Manager will consult with GSA Historic personnel for guidance.

mailto:kendrall.masten@gsa.gov

Will a proposal that specifies an alternative system that can be incorporated into the existing perimeter fence be considered? No. Offerors should submit a proposal based on what is in the solicitation. Alternative systems are not being considered at this time.

Does perimeter security (i.e. existing fence) need to be maintained during installation of the proposed cable barrier system? Project Manager and DHS/ICE confirmed that perimeter MUST be maintained during installation of cable barrier system.

Will proposal due date be extended in order to provide adequate responses to questions/clarifications? Yes.

Construction documents specify two (2) bollards at the existing pedestrian gate at the East side of the site. Should three (3) be installed per DHS standards? Project Manager to confirm with A/E.

Clarification was requested on which tree is to be removed? Project Manager instructed the bidders to reference Sheet A1 Architectural Site Plan of the construction documents.

Clarification was requested regarding a dotted line on Sheet A1 Architectural Site Plan of the construction documents near the concrete ramp on the East side of the building. Project Manager instructed the bidders to reference the Sheet C-1 Topographic Survey of the construction documents.

Bidders inquired about the possibility of a staging area within the site's perimeter for materials and equipment (i.e. heavy machinery). The Property Manager said that it might be possible on the East side of the building, but site restoration would be required.

Work Site Walk Through- Christopher Ibañez & A3C-Collaborative Architecture