Emergency Purchase Statement B-52909.pdf

EMERGENCY PURCHASE STATEMENT

Page 1 of 2State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement v.26.1

Emergency Purchases are conducted pursuant to 30 ILCS 500/20-30 and 44 Ill. Adm. Code 1.2030.

Zip: 62024State:ILCity:East AltonAddress: 170 E. Alton Avenue

Vendor: Kane Mechanical Group LLC

Zip: 62702State: ILCity:SpringfieldAddress: 300 W. Jefferson

Division: Bureau of Strategic SourcingAgency: Central Management Services

Emergency Purchase Details BidBuy Reference #: B- 26-416CMS-BOPM4-B-52909

Emergency Condition (select the appropriate option from the drop-down menu below):

Involving threat to public health or public safety

Provide a description and reasons for needing this emergency purchase:

The compressor went down in the HVAC system at the Kenneth Hall Regional Building in E. St. Louis which has created a dangerous condition with the current heat index temperatures reaching and possibly exceeding 100 degrees which could affect public health and safety of the employees and public who must do business in the building.

Provide the conditions and circumstances that led to the need for this emergency purchase:

Due to the failure of the system and not being able to cool the second floor, employees on that floor have been sent home; however, it is now starting to affect other floors as well.

Reason for selection of this particular vendor:

Kane Mechanical held the JPMC HVAC Chiller contract for this region that ended on 05/04/26. As they are the vendor that has worked on this system and are very familiar with all of it, they have the ability to get the repair done faster. In addition, they are located less than 30 minutes away.

Description of supplies or services to be provided:

Replacing the second floor compressor.

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

Describe the actions taken by the agency to make the emergency purchase with as much competition as is practicable under the circumstances:

Due to the expected heat index temperatures for the area, we needed to get the repair done as soon as possible and using a vendor who is already in the area and familiar with the system is the best choice for the State.

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

There are 12 BEP Vendors and only 2 outside of the Chicago area but both of them are over an hour away drive time which is not practical in this instance and neither of them have ever worked on this system, therefore, they would have to take additional time just to familiarize themselves with the system.

Is there an active State contract available for the required supplies or services? Yes No

This emergency contract was awarded on the earliest of these dates: (choose one)

Page 2 of 2State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement v.26.1

Emergency Purchases are conducted pursuant to 30 ILCS 500/20-30 and 44 Ill. Adm. Code 1.2030.

Zip: 62024State:ILCity:East AltonAddress: 170 E. Alton Avenue

Vendor: Kane Mechanical Group LLC

Zip: 62702State: ILCity:SpringfieldAddress: 300 W. Jefferson

Division: Bureau of Strategic SourcingAgency: Central Management Services the State agency communicated to the vendor to start work Date 06/08/2026 publication on the Bulletin identified the selected vendor the contract was signed by both parties

Amount ($) of this expenditure is: $18,000 Amount is Actual or Estimated*: Estimated

*Pursuant to 44 Ill. Admin. 1.2030 (f)(5), if Estimated is indicated, an Emergency Final Cost form will be submitted by the State agency and published by the State Purchasing Officer no later than the tenth day of the succeeding month. If Actual is chosen and the total cost differs from the amount on this statement, an Emergency Final Cost form must be submitted and published within the same timeframe.

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: Facilities Portfolio Manger

Printed Name: Martha Blackwell Date: 06/10/2026

State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.26.1 Page of

EMERGENCY PURCHASE STATEMENT

Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement v.26.1 Emergency Purchases are conducted pursuant to 30 ILCS 500/20-30 and 44 Ill. Adm. Code 1.2030.

Emergency Purchase Details Emergency Condition (select the appropriate option from the drop-down menu below):

Provide a description and reasons for needing this emergency purchase:

Provide the conditions and circumstances that led to the need for this emergency purchase:

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

Describe the actions taken by the agency to make the emergency purchase with as much competition as is practicable under the circumstances:

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

Is there an active State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

This emergency contract was awarded on the earliest of these dates: (choose one) *Pursuant to 44 Ill. Admin. 1.2030 (f)(5), if Estimated is indicated, an Emergency Final Cost form will be submitted by the State agency and published by the State Purchasing Officer no later than the tenth day of the succeeding month. If Actual is chosen and the total cost differs from the amount on this statement, an Emergency Final Cost form must be submitted and published within the same timeframe.

Select the type of funding to be used:

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

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