Emergency Debris Removal and Monitoring Services - RFP 124607 - Addendum 1.pdf

This is Addendum No. 1 to a Request for Proposal issued by the Commonwealth of Virginia Department of General Services, Division of Purchases and Supply, in coordination with the Virginia Department of Emergency Management. The solicitation seeks qualified offerors to establish one or more contracts for emergency and non-emergency debris monitoring and debris removal services supporting the Commonwealth of Virginia. The commodities covered include Monitoring Services for Disaster Debris and Recovery (99060), Tree and Shrub Removal Services (96888), Disaster Preparedness/Emergency Planning Services (99029), and Disaster Relief Services (99030). The original RFP was dated August 24, 2026, with a bid due date of October 23, 2026, at 2:00 PM EDT. An optional pre-proposal conference was scheduled for 11:00 a.m. EST on September 8, 2026, via Microsoft Teams, with attendance encouraged but not required. While the addendum does not specify detailed project overviews or item quantities, it clarifies that proposals should be submitted to COV Agencies, Institutions of Higher Education, and Other Public Bodies. A signed acknowledgment of the addendum must be received prior to the bid due date or attached to the bid submission, separate from the signature required on the original bid document.

The addendum addresses vendor clarification questions received by the specified deadline and modifies the pre-proposal conference details from the original solicitation. No pricing terms, set-asides, incumbent information, or funding amounts are detailed in this addendum document. The file serves primarily as a clarification and confirmation of solicitation procedures rather than providing substantive modifications to the contract requirements or terms. Offerors are responsible for reviewing the complete solicitation documentation and ensuring all required information, forms, attachments, and proposal documents are properly completed and submitted in accordance with stated requirements.