email correcting error in items tab.pdf
PDF 520 KB Posted
- Contract number
- 23-448DOIT-ADMIN-P-56267
- Issued by
- Illinois
About this file
This document is an email chain dated November 3-4, 2025, between staff of the Illinois Department of Financial and Professional Regulation (DFPR) and Com Microfilm regarding purchase orders issued under a master contract. The key participants include Jeannie McCloskey (Records Officer at DFPR), Brandon Purcell, Patrick Golembeck, and Mike from Com Microfilm. The correspondence addresses corrections needed to purchase orders generated through Bidbuy, the state's procurement system.
The contract involves scanning, microfilm, and conversion services from Com Microfilm under a master agreement with referenced allocation amounts of approximately $150,000 for scanning and microfilm (Purchase Order Reference P-56267:56) and approximately $100,000 for conversion tech support (Purchase Order Reference P-56267:65). A critical pricing error was identified in the purchase orders: the wrong line item was selected for 16mm film rolls, specifying an incorrect charge of $39.00 per roll instead of the correct price of $59.00 per roll. The $39.00 rate applies to 35mm film, not 16mm. This pricing discrepancy had been repeated across three separate purchase order sets. Brandon Purcell requested that Patrick Golembeck correct the PO release by selecting the correct 16mm line item (item #8 in the JPMC) and adjusting quantities to reflect the proper pricing. The correspondence also indicates that scheduling for pickups and drop-offs for the scanning services would need to be coordinated between the parties.
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From: Purcell, Brandon To: McCloskey, Jeannie; Golembeck, Patrick Subject: RE: [External] RE: DFPR PO Reference #s Date: Tuesday, November 4, 2025 11:31:55 AM Attachments: image003.png image010.png image016.png image017.png image001.png
@Golembeck, Patrick when you get the chance, can you correct the PO release you just did. The 16mm line item you selected was the incorrect one (#9). The correct 16mm line item is just above it in the JPMC (#8). See snippet below. Just adjust the quantities with the different price to correct that line item. If you have any issues, let me know, and I can try to make the edit.
Jeannie – we’ll get it corrected with the right item/price. Don’t let it delay Com from starting.
From: McCloskey, Jeannie <Jeannie.McCloskey@illinois.gov> Sent: Tuesday, November 4, 2025 11:21 AM To: Purcell, Brandon <Brandon.Purcell@illinois.gov> Subject: FW: [External] RE: DFPR PO Reference #s
See below from Mike at Com Microfilm.
From: mongo@commicrofilm.com <mongo@commicrofilm.com> Sent: Tuesday, November 4, 2025 10:18 AM To: McCloskey, Jeannie <Jeannie.McCloskey@illinois.gov> Subject: RE: [External] RE: DFPR PO Reference #s
Jeannie, I have the PO’s from Bidbuy, they are both have the wrong pricing for the film rolls. They have a roll charge of $ 39.00 per roll the correct price is $ 59.00 per roll. The $ 39.00 roll charge is for 35mm film not 16mm. This is the third set of PO’s that have been sent with the incorrect price and I thought it was going to be corrected but iyt was not. Please let me know what you think.
Mike
From: McCloskey, Jeannie <Jeannie.McCloskey@illinois.gov> Sent: Monday, November 3, 2025 11:51 AM To: mongo <mongo@commicrofilm.com> mailto:Brandon.Purcell@illinois.gov mailto:Jeannie.McCloskey@illinois.gov mailto:Patrick.Golembeck@illinois.gov mailto:Patrick.Golembeck@illinois.gov mailto:mongo@commicrofilm.com mailto:mongo@commicrofilm.com mailto:Jeannie.McCloskey@illinois.gov mailto:Jeannie.McCloskey@illinois.gov mailto:mongo@commicrofilm.com
Subject: RE: [External] RE: DFPR PO Reference #s
Thanks. For the scanning, we will need to schedule the pick ups/ drop offs.
From: mongo@commicrofilm.com <mongo@commicrofilm.com> Sent: Monday, November 3, 2025 11:49 AM To: McCloskey, Jeannie <Jeannie.McCloskey@illinois.gov> Subject: [External] RE: DFPR PO Reference #s
I will keeping bid buy for the signed copy to keep Barb happy. Let you know as soon as I have them.
Mike
From: McCloskey, Jeannie <Jeannie.McCloskey@illinois.gov> Sent: Monday, November 3, 2025 11:41 AM To: Craig Williams <craig.williams@commicrofilm.com>; mongo <mongo@commicrofilm.com> Subject: DFPR PO Reference #s
Brandon sent me the following reference #s for DFPR orders from the master contract:
$150k for scanning and microfilm: P-56267:56
~$100k for conversion Tech Support: P-56267:65
Jeannie McCloskey | RECORDS OFFICER Illinois Department of Financial and Professional Regulation Pronouns: She/Her/Hers 320 W. Washington Street, 2nd Floor | Springfield, IL 62786
(O) 217-524-0943 | (E) Jeannie.McCloskey@Illinois.gov https://idfpr.illinois.gov/
State of Illinois - CONFIDENTIALITY NOTICE: The information contained in this communication is confidential, may be attorney-client privileged or attorney work product, may constitute inside information or internal deliberative staff communication, and is intended only for the use of the addressee. Unauthorized use, disclosure or copying of this communication or any part thereof is strictly prohibited and may be unlawful. If you have received this communication in error, please notify the sender immediately by return e-mail and destroy this communication and all copies thereof, including all attachments. Receipt by an unintended recipient does not waive attorney-client privilege, attorney work product privilege, or any other exemption from disclosure.
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