Ecolane_-_ODOT_Price_Proposal__RFP_003-24.xlsx
XLSX spreadsheet 25 KB Posted
- Attached to
- Competitive Selection OH|DOT00324-1
- Contract number
- DOT00324-1
- Issued by
- Ohio
About this file
This document is a price proposal from Ecolane for an Ohio Department of Transportation (ODOT) Invitation to Bid (ITB) 003-24 for Scheduling and Dispatching Software, involving four Ohio transit agencies: Seneca-Crawford County (33 vehicles), Carroll County (12 vehicles), Washington County (5 on-demand and 5 fixed-route vehicles), and Richland County (7 on-demand and 14 fixed-route vehicles).
The contract covers Ecolane Evolution software licenses, mobile data terminal (MDT) software, and related hardware and services, with core software priced at $3,010 per vehicle and including unlimited users. Additional options include 8" Android tablets ($323-$537 per unit), on-site training ($1,100 per day), remote deployment ($1,100), travel expenses ($2,910-$2,970 per trip), and optional ECOVISION 6-camera systems ($1,800 annual lease per vehicle). Total costs range from $56,936 for Carroll County to $146,069 for Seneca-Crawford, with optional hardware and camera systems potentially increasing total expenditures. The proposal includes both demand-response and fixed-route service configurations, with monthly fees for fixed-route services at $59 per vehicle.
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Text version
Sheet1
| ITB: 003-24 | ||
| Scheduling and Dispatching Software | Vendor: | Ecolane |
| Agency 1: Seneca-Crawford (33 OD) | Description/Name of product | Unit Cost | Units | Total Cost |
| A: Software for demand response | Ecolane Evolution and MDT Software Licenses |
Core Ecolane Software. Includes licenses for core system, driver MDT's, and map data for 5 contiguous counties
| Priced per vehicle with unlimited users | $3,010 | 33 | $99,330 | |||
| B: Cost for vehicles, 33 total | *Software is priced on number of vehicles shown above | - | - | - | ||
| C: Required hardware | 8" Android Tablet |
For use with Ecolane Driver MDT software
| If agency purchases separately, price will be removed | $323 | 33 | $10,659 | |||
| D: Travel, direct expenses | Travel for on-site services | |||||
| Per trip | $2,970 | 4 | $11,880 | |||
| E. Software deployment costs | Remote setup and installation. Includes implementation project management, remote server setup | $1,100 | 5 | $5,500 | ||
| F. Monthly fees | - | - | - | |||
| G. Training fees | Onsite Operational Review, Training and Go-live | |||||
| (8 hour work days) | $1,100 | 17 | $18,700 | |||
| Total | $146,069 | |||||
| Option H: Camera (hardware, installation, and training) | ECOVISION: 6-Camera System |
Live in-vehicle camera solution with AI capabilities and event-based video to help you prevent fraudulent claims and poor driving behavior Includes cameras, installation, training, and data monitoring platform
| Annual lease | $1,800 | 33 | $59,400 |
| Option I: Tablet (hardware, mounting hardware, and charger) | 8" Android Tablet & Mounting Hardware | ||
| *Can be purchased separately | $537 | 33 | $17,721 |
| Agency 2: Carroll County (12 OD) | Description/Name of product | Unit Cost | Units | Total Cost |
| A: Software for demand response | Ecolane Evolution and MDT Software Licenses |
Core Ecolane Software. Includes licenses for core system, driver MDT's, and map data for 5 contiguous counties
| Priced per vehicle with unlimited users | $3,010 | 12 | $36,120 | |||
| B: Cost for vehicles, 12 total | *Software is priced on number of vehicles shown above | - | - | - | ||
| C: Required hardware | 8" Android Tablet |
For use with Ecolane Driver MDT software
| If agency purchases separately, price will be removed | $323 | 12 | $3,876 | |||
| D: Travel, direct expenses | Travel for on-site services | |||||
| Per trip | $2,970 | 2 | $5,940 | |||
| E. Software deployment costs | Remote setup and installation. Includes implementation project management, remote server setup | $1,100 | 3 | $3,300 | ||
| F. Monthly fees | - | - | - | |||
| G. Training fees | Onsite Operational Review, Training and Go-live | |||||
| (8 hour work days) | $1,100 | 7 | $7,700 | |||
| Total | $56,936 | |||||
| Option H: Camera (hardware, installation, and training) | ECOVISION: 6-Camera System |
Live in-vehicle camera solution with AI capabilities and event-based video to help you prevent fraudulent claims and poor driving behavior Includes cameras, installation, training, and data monitoring platform
| Annual lease | $1,800 | 12 | $21,600 |
| Option I: Tablet (hardware, mounting hardware, and charger) | 8" Android Tablet & Mounting Hardware | ||
| *Can be purchased separately | $537 | 12 | $6,444 |
| Agency 3: Washington County (5OD & 5FR) | Description/Name of product | Unit Cost | Units | Total Cost |
| A: Software for demand response (5 vehicles) | Ecolane Evolution and MDT Software Licenses |
Core Ecolane Software. Includes licenses for core system, driver MDT's, and map data for 5 contiguous counties
| Priced per vehicle with unlimited users | $3,010 | 5 | $15,050 | |||
| B: Software for fixed route service (5 vehicles) | Setup and License Fees | $556 | 5 | $2,780 | ||
| C: Cost for vehicles, 10 total | *Software is priced on number of vehicles shown above | - | - | - | ||
| D: Required hardware | 8" Android Tablet |
For use with Ecolane Driver MDT software If agency purchases separately, price will be removed
| - VLU. Vehicle Logic Unit for GPS Tracking (Fixed Route) | $743 | 5 | $3,715 | ||||
| E: Travel, direct expenses | Travel for on-site services | ||||||
| Per trip | $2,970 | 1 | $2,970 | ||||
| F. Software deployment costs | Remote setup and installation. Includes implementation project management, remote server setup | $1,100 | 3 | $3,300 | *VLU fixed route installation. Cannot accurately provide per vehicle cost in this spreadsheet due to 'Units' not matching between on-demand and |
fixed route. VLU fixed route installation cost is $595 per vehicle (5) for a total of $2,975
| G. Monthly fees | Fixed Route Service | $59 | 5 | $295 | |||
| H. Training fees | Onsite Operational Review, Training and Go-live | ||||||
| (8 hour work days) | $1,100 | 5 | $5,500 | ||||
| Total | $33,610 | $36,585 with VLU installation | |||||
| Option I: Camera (hardware, installation, and training) | ECOVISION: 6-Camera System |
Live in-vehicle camera solution with AI capabilities and event-based video to help you prevent fraudulent claims and poor driving behavior Includes cameras, installation, training, and data monitoring platform
| Annual lease | $1,800 | 5 | $9,000 |
| Option J: Tablet (hardware, mounting hardware, and charger) | 8" Android Tablet & Mounting Hardware | ||
| *Can be purchased separately | $537 | 5 | $2,685 |
| Agency 4: Richland County | Description/Name of product | Unit Cost | Units | Total Cost |
| A: Software for demand response (7 vehicles) | Ecolane Evolution and MDT Software Licenses |
Core Ecolane Software. Includes licenses for core system, driver MDT's, and map data for 5 contiguous counties
| Priced per vehicle with unlimited users | $3,010 | 7 | $21,070 | |||
| B: Software for fixed route service (14 Vehicles) | Setup and License Fees | $285 | 14 | $3,990 | ||
| C: Cost for vehicles, 21 total | *Software is priced on number of vehicles shown above | - | - | - | ||
| D: Requried hardware | 8" Android Tablet |
For use with Ecolane Driver MDT software
| If agency purchases separately, price will be removed | $323 | 7 | $2,261 | *VLU hardware costs. Cannot accurately provide per vehicle cost in this spreadsheet due to 'Units' not matching between on-demand and fixed route. VLU hardware costs are $420 per vehicle (14) for a total of $5,880 | |||
| E: Travel, direct expenses | Travel for on-site services | ||||||
| Per trip | $2,910 | 1 | $2,910 | ||||
| F. Software deployment costs | Remote setup and installation. Includes implementation project management, remote server setup | $1,100 | 3 | $3,300 | *VLU fixed route installation. Cannot accurately provide per vehicle cost in this spreadsheet due to 'Units' not matching between on-demand and |
fixed route. VLU fixed route installation cost is $595 per vehicle (14) for a total of $8,330
| G. Monthly fees | Fixed Route Service | $59 | 14 | $826 | |||
| H. Training fees | Onsite Operational Review, Training and Go-live | ||||||
| (8 hour work days) | $1,100 | 5 | $5,500 | ||||
| Total | $39,857 | * $54,067 with VLU hardware and installation | |||||
| Option I: Camera (hardware, installation, and training) | ECOVISION: 6-Camera System |
Live in-vehicle camera solution with AI capabilities and event-based video to help you prevent fraudulent claims and poor driving behavior Includes cameras, installation, training, and data monitoring platform
| Annual lease | $1,800 | 7 | $12,600 |
| Option J: Tablet (hardware, mounting hardware, and charger) | 8" Android Tablet & Mounting Hardware | ||
| *Can be purchased separately | $537 | 7 | $3,759 |
File details come from the government source that posted it. Updated .