EC25-09055-117 Pre-Bid Conference Summary.docx
DOCX document 137 KB Posted
- Attached to
- Exterior Siding and Door Replacement
- Solicitation number
- BPM058011
- Issued by
- Maryland
About this file
This is a Pre-Bid Conference Summary for the Maryland Department of Natural Resources regarding contract EC25-09055-117 for Exterior Siding and Door Replacement at Tuckahoe State Park. The project requires the contractor to provide all labor, materials, equipment, and tools necessary to complete exterior siding and door replacement work in accordance with the Scope of Work outlined in the Invitation to Bid. The pre-bid conference was held to address questions from prospective bidders and clarify project requirements prior to bid submission. Attendees had the opportunity to tour the project site, review specifications, and obtain clarification on scope items and construction standards from the agency representatives.
This is a Small Business Reserve Procurement, limiting award eligibility to certified small businesses only. The conference summary documents discussion points, answers to technical questions, and any clarifications or modifications to the original bid documents that resulted from the pre-bid meeting. Prospective bidders were informed of specific requirements, site conditions, material specifications, and workmanship standards applicable to the siding and door replacement project. The document serves as an official record of information disseminated during the conference and may contain addenda or supplemental instructions issued to all prospective bidders to ensure equitable competition.
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Other files
| File | Type | Posted |
|---|---|---|
| EC25-09055-117 Q&A #1.docx | DOCX document | |
| BPM058011 Sign-In Sheet.docx | DOCX document | |
| EC25-09055-117 TSP Bid Response Packet.pdf | ||
| EC25-09055-117 TSP Project Manual.doc | DOC document | |
| BPM058011 Amendment #1.docx | DOCX document | |
| EC25-09055-117 TSP Info to Bidders.pdf | ||
| BPM058011 Pre-Bid Agenda.doc | DOC document | |
| Attachment P. Prime Contractor List of ALL Subcontractors.v2.2026 (4).xlsx | XLSX spreadsheet | |
| CS-1 Maps (1).pdf |
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Text version
PRE-BID CONFERENCE SUMMARY 11 August 2026, 10:00 AM Project No. EC25-09055-117 BPM#058011
Project Title: Tuckahoe SP Exterior Siding and Door Replacement
Ladies/Gentlemen:
The Department of Natural Resources conducted a Pre-Bid Conference for the Tuckahoe State Park Exterior Siding and Door Replacement located at 13070 Crouse Mill Road, Queene Anne, MD 21667 on 11 August 2026. An attendance list with the names of attendees has been distributed along with this Summary.
This Summary is being issued to document the Pre-Bid Conference. The Procurement Officer, Rene Alonso, convened the conference at 10:00 AM, recognized the State personnel present, and reminded all vendors to make sure to sign the attendance list.
Ms. Alonso reviewed the following sections of the IFB:
· Review of the Key Information Summary Sheet and Minimum Qualifications
· Review of the Scope of Work and General Contract Requirements
· Review of SBR, MBE, VSBE Program requirements for this solicitation
· Review of the Procurement Instructions, Proposal Format, and Evaluation Process Ms. Alonso opened the floor to questions with the caveat that formal answers to questions would be provided if the questions were submitted in writing, preferably by e-mail. Questions were raised regarding issues related to the Scope of Work. All questions and answers are posted in eMMA.
During the conference, the following points were emphasized:
· This solicitation is open to all vendors registered in eMMA with the State and will be awarded to the firm that submits the lowest responsive and responsible bid.
· Offerors not meeting the Minimum Qualifications will have their bid rejected.
· Follow-up questions and comments by prospective vendors are encouraged to be submitted by Thursday, 13 August 2026 4:00 PM EST.
The attendees were reminded that responses given verbally and other general discussions were provided to help give a better understanding of the State’s requirements. Ms. Alonso further reiterated that any question asked and answered at the conference should be submitted formally, to her, by e-mail if the questioner wanted a coordinated, official response. The conference was concluded at 11:00 AM.
Tawes State Office Building – 580 Taylor Avenue – Annapolis, Maryland 21401 410-260-8DNR or toll free in Maryland 877-620-8DNR – dnr.maryland.gov – TTY Users Call via the Maryland Relay
Date Issued: August 18, 2026 By: Rene Alonso
Rene Alonso Procurement Officer III image1.jpeg
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