RFP_for_DTNH2217R00037_Dynamic_Testing.pdf

DTNH2217R00037

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

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C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

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M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

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SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ______________ calendar days (60 calendar days unless a different period is inserted

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

06/22/2017 X

NHTSA NFO-300

Office of Acquisition Management 1200 New Jersey Ave SE Washington DC 20590

1100 ES 07/24/2017

KEISHA DAWKINS

keisha.dawkins.ctr@dot.go v

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PAGE(S)

JANELLA DAVIS

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

1-3 4-8

9-18 19-20 22-30 31-33 34-43

44-48

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ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

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CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

DTNH2217R00037

(A) (B) (C) (D) (E) (F)

TITLE: FMVSS No. 213, Child Restraint Systems, Dynamic Testing

The Department of Transportation (DOT) National

Highway Traffic Safety Administration

(NHTSA)invites Offerors to submit a proposal for the services described in the attached Request for Proposal(RFP).

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

NSN 7540-01-152-8067

REQUEST FOR PROPOSALS

FMVSS No. 213, Child Restraint Systems, Dynamic Testing Services

SOLICITATION # DTNH2217R00037

For

IN SUPPORT OF THE

DEPARTMENT OF TRANSPORTATION

NATIONAL HIGHWAY TRAFFIC SAFETY ADMINISTRATION

OFFICE OF VEHICLE SAFETY COMPLIANCE

PROPOSALS ARE DUE NO LATER THAN 11:00 AM EASTERN TIME

ON MONDAY JULY 24, 2017.

NOTE: Proposals must be delivered to the following address:

Keisha Dawkins Department of Transportation

National Highway Traffic Safety Administration Office of Acquisition Management, NFO-300

1200 New Jersey Avenue, SE W44-135 Washington, DC 20590

For inquiries or electronic submission on this solicitation please e-mail Keisha Dawkins at keisha.dawkins.ctr@dot.gov and nhtsaOAM@dot.gov.

mailto:keisha.dawkins.ctr@dot.gov mailto:nhtsaOAM@dot.gov

PART I - THE SCHEDULE

B.1 SUPPLIES/SERVICES

B.1.1 The Contractor shall provide the qualified personnel, facilities, materials, supplies, equipment, and services, except as identified in Section H.3, Government Furnished Test Items/Property (GFTI/GFP), necessary to perform test, inspection, and reporting services to determine whether child restraint systems designed for use in motor vehicles comply with the requirements of Federal Motor Vehicle Safety Standard (FMVSS) No. 213, Child Restraint Systems. This contract encompasses the dynamic test requirements which are conducted on child restraint systems.

B.1.2 This is a multiple award Indefinite Delivery, Indefinite Quantity (IDIQ), Firm-Fixed- Price (FFP) Contract, with Cost Reimbursement elements for Contractor Purchased Test Items (CPTI). Under this Contract¸ the Government shall issue Delivery Orders in accordance with Federal Acquisition Regulation (FAR) 16.5.

B.2 MINIMUM/MAXIMUM OBLIGATIONS

B.2.1 Minimum obligation – Upon execution of the IDIQ Contract, the Government hereby orders the supplies and services of the Known Requirements shown in Price Schedule B.3.1 in the amount of $TBD at award. This amount represents the “minimum obligation of the Government.”

RFP NOTE: The number of tests identified in Section B.3.1 represents the total number of known tests to be conducted during the Base Period (Contract Year 1) and not the guaranteed minimum obligation of each contract awarded as a result of this RFP. The guaranteed minimum number of tests to be ordered for each awarded contract will depend upon the number of contracts awarded and the proposed lowest price for the known test by the offeror. Each awarded contract will include a guaranteed minimum obligation amount for at least one test specified in Section B.3.1.

B.2.2 Maximum obligation – The Contractor shall be obligated to provide services and support up to the total not-to-exceed amounts specified in Price Schedules B.3.2 through B.3.6.

Contract ceiling amounts for each contract year are presented in the Price Schedules. Those ceiling amounts may be increased upon execution of bilateral modifications.

B.3 CONTRACT PRICES

This contract includes two “Periods”: The “Base Period” which is the first 24 months of the contract term (composed of Contract Year 1 and Contract Year 2) and the Option Period which, if exercised, begins at the end of the Base Period and continues for an additional 36 months (composed of Contract Year 3, 4, and 5).

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

Testing services are priced by Contract Year. The price in effect at the time a test is ordered shall apply to that test regardless of when the test is actually conducted and finished. Test prices shall apply for payment purposes and shall include all charges, including, if applicable, charges for storage.

Upon delivery and acceptance of supplies and services described in Section C, Statement of Work (SOW) and each awarded Delivery Order, the Government will pay to the Contractor the applicable fixed prices set forth in Price Schedules B.3.2 through B.3.6.

Except for the known requirements (i.e., guaranteed minimum order quantity), identified in Section B.3.1, the government is not under any obligation to order any additional services under this contract. The Government reserves the right, at its option, to increase the quantities of testing services provided under this contract up to the “Total Not-To-Exceed” amount specified for each contract period.

Known Requirements (Base Period)

Reference B.2.1 (Minimum obligation)

Optional Requirements (Base Period and Option Period)

Optional quantities, if required by the Government, will be exercised in the form of delivery orders.

B.3.1 PRICE SCHEDULE – BASE PERIOD (CONTRACT YEAR 1) – KNOWN

REQUIREMENTS

(Prices shall be in effect during the period from contract award through twelve (12) months thereafter.)

Total Not-To-Exceed Amount: $TBD at award.

CLIN Description Quantity Fixed

Unit Price

Extended Price

0001 Infant Restraints Test 1 0002 Convertible Restraints Test 1 0003 Combination Restraints Test 1 0004 Booster Seats Test 1 0005 Sled Retests 2 0006 Dummy Certification 1 0007 CPTI Service Charge 1

0008 *Reimbursement for CPTI 1

TBD:

Actual cost of test items

TBD:

Actual cost of test items

*Reimbursement for CPTI Contract Line Item Numbers (CLINs) (0008, 1008, 2008, 3008, 4008, and 5008) are cost reimbursement CLINs for this contract and any subsequent Delivery Order. At Delivery Order issuance, NHTSA will provide the Contractor with an estimate for the CPTI (if applicable). The Delivery Order will identify the child restraints’ manufacturer and model, model year, number of sets required, delivery requirements and estimated cost (See section C.6.3). The cost of obtaining the CPTI will be the actual cost paid by the Contractor (CLINs 0008, 1008, 2008, 3008, 4008, and 5008) to the child restraints manufacturer for the test items (plus any associated shipping and handling costs, as applicable) along with the firm fixed price service charge (CLINs 0007, 1007, 2007, 3007, 4007, and 5007). The Contractor’s invoice for the cost reimbursement CLINs shall include copies of the actual vendor invoices.

The CPTI identified is subject to change by the NHTSA COR provided that (1) the cost for the test item does not exceed the funds available for procuring the CPTI and that (2) the Contractor has not begun fulfilling the order.

The Delivery Order will include a not-to-exceed amount for the cost reimbursement CLIN. If the costs exceed the not-to-exceed amount obligated on the Delivery Order, the Contractor shall notify the Contracting Officer and the COR prior to incurring said costs. The Government will reimburse the Contractor at actual costs for the cost reimbursement CLIN in accordance with FAR Part 31.

B.3.2 PRICE SCHEDULE – BASE PERIOD (CONTRACT YEAR 1) – OPTIONAL

REQUIREMENTS

(Prices shall be in effect for orders placed during the period from contract award through 12 months thereafter.)

Total Not-To-Exceed Amount: $TBD at award.

CLIN Description Fixed Unit Price**

Order Qty 1 - 10

Order Qty 11-20

Order Qty 21-30

1001 Infant Restraints Test 1002 Convertible Restraints Test 1003 Combination Restraints Test 1004 Booster Seats Test 1005 Sled Retests 1006 Dummy Certification 1007 CPTI Service Charge

1008 *Reimbursement for CPTI

TBD:

Actual cost of test items

TBD:

Actual cost of test items

TBD:

Actual cost of test items **The Contractor shall provide its unit pricing for a single test based on potential delivery orders for the quantities identified under the column headings. For example, an order for three Infant Restraints Tests would be priced according to a per unit test price for orders “1 – 10”; an order for eleven tests would be priced according to a per unit test price for orders “11-20”, and an order for twenty-five tests would be priced according to a per unit test price for orders “21-30”. This same method for calculating Fixed Unit Prices shall be applied to the other contract periods.

B.3.3 PRICE SCHEDULE – BASE PERIOD (CONTRACT YEAR 2)

(Prices shall be in effect for orders placed during the end of the Base Period (Contract Year 1) through 12 months thereafter.)

Order Qty 1 - 10

Order Qty 11-20

Order Qty 21-30

2001 Infant Restraints Test 2002 Convertible Restraints Test 2003 Combination Restraints Test 2004 Booster Seats Test 2005 Sled Retests 2006 Dummy Certification 2007 CPTI Service Charge

2008 *Reimbursement for CPTI

TBD:

Actual cost of test items

TBD:

Actual cost of test items

TBD:

B.3.4 PRICE SCHEDULE – OPTION PERIOD (CONTRACT YEAR 3)

(Prices shall be in effect for orders placed during the end of the Base Period (Contract Year 2) through 12 months thereafter.)

Order Qty 1 - 10

Order Qty 11-20

Order Qty 21-30

3001 Infant Restraints Test 3002 Convertible Restraints Test 3003 Combination Restraints Test 3004 Booster Seats Test 3005 Sled Retests 3006 Dummy Certification 3007 CPTI Service Charge

3008 *Reimbursement for CPTI

TBD:

Actual cost of test items

TBD:

Actual cost of test items

TBD:

B.3.5 PRICE SCHEDULE – OPTION PERIOD (CONTRACT YEAR 4)

(Prices shall be in effect for orders placed during the end of the Option Period (Contract Year 3) through 12 months thereafter.)

Order Qty 1 - 10

Order Qty 11-20

Order Qty 21-30

4001 Infant Restraints Test 4002 Convertible Restraints Test 4003 Combination Restraints Test 4004 Booster Seats Test 4005 Sled Retests 4006 Dummy Certification 4007 CPTI Service Charge

4008 *Reimbursement for CPTI

TBD:

Actual cost of test items

TBD:

Actual cost of test items

TBD:

B.3.6 PRICE SCHEDULE – OPTION PERIOD (CONTRACT YEAR 5)

(Prices shall be in effect for orders placed during the end of the Option Period (Contract Year 4) through 12 months thereafter.)

Order Qty 1 - 10

Order Qty 11-20

Order Qty 21-30

5001 Infant Restraints Test 5002 Convertible Restraints Test 5003 Combination Restraints Test 5004 Booster Seats Test 5005 Sled Retests 5006 Dummy Certification 5007 CPTI Service Charge

5008 *Reimbursement for CPTI

TBD:

Actual cost of test items

TBD:

Actual cost of test items

TBD:

(End of Section B)

C.1 ACRONYMS

CAP Contractor Acquired Property COR Contracting Officer’s Representative CPTI Contractor Purchased Test Items DOT Department of Transportation FAA Federal Aviation Administration FAR Federal Acquisition Regulation FMVSS Federal Motor Vehicle Safety Standard GFP Government Furnished Property GFTI Government Furnished Test Items NHTSA National Highway Traffic Safety Administration NIST National Institute of Standards and Technology OVSC Office of Vehicle Safety Compliance QA/QC Quality Assurance/Quality Control TP Test Procedures

C.2 BACKGROUND

The National Highway Traffic Safety Administration (NHTSA) is an agency of the U.S.

Department of Transportation (DOT). NHTSA’s mission is to save lives, prevent injuries and reduce economic costs associated with motor vehicle crashes. The agency develops, promotes and implements effective educational, engineering and enforcement programs with the goal of ending preventable tragedies associated with vehicle use and highway travel.

On January 1, 1981, NHTSA issued Federal Motor Vehicle Safety Standard (FMVSS) No. 213, Child Restraint Systems. FMVSS No. 213 was substantially amended on July 5, 1995 to add a greater array of sizes and weights of test dummies for use in compliance tests, and on September 1, 1999, to require that child restraints be equipped with means for attaching to a new independent anchorage system. On June 24, 2003, FMVSS No. 213 was amended to incorporate improved test dummies and test procedures, and to extend the standard to apply to children who weigh up to 65 lbs. On February 27, 2012, FMVSS No. 213 was amended to incorporate a 10-year-old test dummy and to extend the standard to apply to children who weigh up to 80 lbs.

FMVSS No. 213 sets forth the performance requirements for many types of child restraint systems. It includes the testing provisions which are necessary to determine whether a restraint system meets those performance requirements. The test provisions include a dynamic sled test which simulates a vehicle striking a fixed barrier in a frontal impact, and the Federal Aviation Administration (FAA) Inversion Test. The test provisions also include materials tests, and an inspection of the restraint system’s features. This contract encompasses the dynamic test requirements which are conducted on child restraint systems.

SECTION C - DESCRIPTION/SPECIFICATIONS/ STATEMENT OF WORK

C.3 DEFINITIONS

Government Furnished Test Items (GFTI) – Refers to test items (child restraint systems) owned or acquired by the Government and subsequently provided to the Contractor for use in the performance of the contract. For the purpose of this contract, GFTI and Government Furnished Property (or “GFP”) mean the same thing. The government is the owner of all GFTI.

Contractor Purchased Test Items (CPTI) – Refers to test items (child restraint systems) purchased by the Contractor for use in the performance of the contract. For the purpose of this contract, CPTI and Contractor Acquired Property (or “CAP”) mean the same thing. Title to CPTI vests with the government except for CPTI acquired by the contractor following a Non- Conforming Test (refer to Section H.2).

Non-Conforming Test – Refers to a Contractor-performed test that does not comply with applicable Office of Vehicle Safety Compliance (OSVC) test procedure (TP) requirements and contract requirements applicable to that test. Refer to Section H.2 for instructions on how non-conforming tests are to be handled.

Test Passed – Refers to testing that the Contractor conducted correctly and the item (child restraint systems) being tested met the FMVSS standards.

Test Failure – Refers to testing that the Contractor conducted correctly, but the item (child restraint systems) being tested failed to meet the FMVSS standards. Refer to Section F.7 for instructions on how test failures are to be handled.

C.4 GENERAL REQUIREMENTS

The services under this contract are necessary to determine conformance of child restraints with the applicable test procedure based on the requirements of Federal Motor Vehicle Safety Standard (FMVSS) No. 213, Child Restraint Systems.

The Contractor shall furnish the necessary qualified technical personnel, facilities, materials, equipment, and services to perform the procurement, receipt, inventory, inspection, testing, reporting, storage and disposal of child restraint systems provided to the Contractor as Government Furnished Test Items (GFTI) or purchased by the Contractor as Contractor Purchased Test Items (CPTI).

The Contractor shall provide additional information specific to the tests conducted for NHTSA, including, but not limited to: test data, photos, video, details about the test set up, test observations, or details about the test item configuration, etc.

Subcontracting is not permitted under this contract with the exception of calibration services as required under this contract. Subcontracting of tests or any portion of a test is NOT permitted (Section H.9).

C.5 KICK-OFF MEETING

Within two (2) weeks of the effective date of the contract, the Contractor shall participate in a Kickoff meeting with the Contracting Officer’s Representative (COR), Contracting Officer (CO), and other NHTSA staff. The Kickoff meeting may take place via teleconference. This meeting will be approximately two hours in length. The Contractor shall make a brief presentation of their understanding of the contract requirements. After the presentation, the parties shall discuss basic contract requirements, including the schedule for testing and test procedures.

C.6 SPECIFIC CONTRACT REQUIREMENTS

C.6.1 Fully Operational Test Site

The Contractor shall possess and maintain a fully operational test site furnished with qualified technical personnel, facilities, equipment and test devices necessary to perform the inspection, compliance testing and reporting services in accordance with FMVSS No. 213, Child Restraint Systems, and the terms and conditions of this contract for the full performance period outlined in Section F.2, Period of Performance. The Contractor’s fully operational test site shall be sufficiently staffed to perform and complete testing and associated inspections, and to generate and submit deliverables within the timeframe specified in Section F.4.1, Deliverables/Milestones Schedule.

C.6.2 Preliminary Documents

Within thirty (30) days of the effective date of the contract, the Contractor shall provide a copy of the following documents:

• Contractor Test Procedure for conducting compliance tests according to TP-213-10 for the following child restraint models:

o Infant o Convertible o Combination o Booster o Sled Retests o Dummy Certification;

• Checklist for conducting the above-mentioned tests;

• Calibration procedure for instrumentation used in test program per the requirements stated in the OVSC 213 Test Procedure (TP-213-10). The procedures shall explain how the Contractor implements and maintains its instrumentation calibration system in accordance with established calibration practices. The procedures shall indicate whether the system complies with ISO 10012-1, “Quality Assurance Requirements for Measuring Equipment” and American National Standard ANSI/NCSL Z540-1, “Calibration Laboratories and Measuring and Test Equipment - General Requirements.” All measuring and recording instruments and standards shall be calibrated by the Contractor, or by a commercial facility at the Contractor’s expense, against a higher order standard at periodic intervals as specified in TP-213-10.

• A list of measurement and test equipment used for testing; the list shall provide the following information for each item of measurement and test equipment:

1. Manufacturer name;

2. Model number;

3. Function of the item;

4. Calibration interval.

The Contractor shall not begin testing until all preliminary documents have been reviewed and approved by the COR.

Any problems associated with the above documents must be resolved with the COR prior to the start of testing.

Copies of the above documents shall be submitted electronically via email, unless otherwise specified by the COR. The COR will review the preliminary documents and provide comments to the Contractor and/or request for revisions within 15 days after receipt of the preliminary documents. The Contractor shall submit the final preliminary documents to the COR for acceptance within 30 days after receipt of the COR comments/revisions.

C.6.3 Test Items/Models

• The Contractor shall, in accordance with the OVSC Test Procedure, test each model of child restraint system provided as GFTI.

• The Contractor shall, in accordance with the OVSC Test Procedure, test each model of child restraint system purchased by the contractor (i.e., CPTI). The Contractor shall obtain the required CPTI for testing in accordance with the following procedures.

1. Each delivery order will include the test item (i.e., child restraint system model), test item model name and number, contact information for the appropriate source, cost estimate, delivery requirements, and the required quantities. The delivery order will also include two forms, a Manufacturer Verification Statement and Webbing Information Statement. The Contractor shall provide these forms to a vendor as part of purchasing child restraint systems for testing. The Contractor shall ensure that the vendor completes and returns the forms for each purchase.

2. The Contractor shall purchase the required quantities of the test item in accordance with the test item purchase information provided with the delivery order (paragraph 1 above). The Contractor shall place the order for each specific test item within 15 days after receipt of the delivery order. Delivery orders will be issued periodically throughout the contract term as deemed necessary by NHTSA.

3. The Contractor shall complete all transactions required in purchasing the required test items. This includes, but is not limited to, directly placing the purchase order for the required test items with the vendor, verifying that the purchase order is correct, taking all actions necessary to correct any purchasing errors and ensure that the correct test items and completed statements are received (per section 1 above), and providing full payment to the vendor from which the test items were purchased.

4. The Contractor shall notify the COR of all purchase orders placed as well as receipt of the purchased test items and shall provide the COR with copies of the completed Manufacturer Verification Statement and Webbing Information Statement.

5. The Contractor’s invoice for CPTI shall reflect the actual cost of the test items. The Contractor shall retain all documents for each purchase order, including copies of the actual supplier invoices, until disposition instructions are provided by the COR.

• Each delivery order will specify which child restraint models are to be tested and the

Government will not be bound by any plans, lists, matrices, or other preliminary data submitted to the Contractor regarding the types or models of restraint systems planned for testing prior to issuance of the delivery order. The Contractor shall not substitute test items without approval from the COR.

• The CPTI identified is subject to change by the COR provided that (1) the cost for the test item does not exceed the funds available for procuring the CPTI and that (2) the Contractor has not begun fulfilling the order.

• Title to CPTI will vest with the government except in the case of CPTI purchased as a

Retest Item (refer to Section H.2 Non-Conforming Tests.

C.6.4 Receiving and Inspecting Test Items

The Contractor shall verify that the CPTI and GFTI delivered were not damaged in transit or show evidence of mishandling during shipment (e.g., test items were properly secured for shipping; test items are the correct type and quantity ordered; and, if the test items were not shipped completely assembled, the shipment is complete, containing all required bolt-on components, hardware, etc.). The Contractor shall document any discrepancy or damage identified, e.g., incorrect/incomplete items, and notify the Government. The parties will determine the appropriate steps to replace CPTI and GFTI damaged in transit.

In the event of discrepancies or damage related to the CPTI and GFTI received, the Contractor shall ensure that the manufacturer/vendor resolves any issues. The Contractor shall return items to the manufacturer/vendor, if required, and shall ensure that the manufacturer/vendor provides correct replacement items in return to the Contractor.

C.6.5 Storage and Disposing of Test Items

All CPTI and GFTI shall be stored and disposed at no additional cost to the Government. The Contractor shall store all CPTI and GFTI until receipt of disposition instructions from the Government. Typically, disposition instructions will be provided by the COR via e-mail after all testing, inspection and acceptance of the final test report has been completed. In all cases, the Contractor shall destroy and dispose of, at no additional cost to the Government, all CPTI and GFTI that have been tested and no test items shall be made available to the public (including contractor staff) for further use.

At the request of the COR, unused test items (child restraint systems) shall be returned to the Government at no additional cost.

C.6.6 Security of Test Items and Data

The Contractor shall provide appropriate security measures to protect GFTI or CPTI during the entire testing and storage periods. Theft or damage not due to testing, and acts of vandalism must be reported to the COR immediately after discovery. The Contractor may be held responsible for the repair or replacement of any GFTI or CPTI that is damaged or missing.

C.6.7 Test Procedures

• The Contractor shall perform all testing in accordance with the requirements of Federal Motor Vehicle Safety Standard (FMVSS) No. 213, Child Restraint Systems, and the Office of Vehicle Safety Compliance (OSVC) Test Procedure TP-213-10, Laboratory Test Procedure for FMVSS No. 213 Child Restraint Systems, dated February 16, 2014, or any subsequent revisions to the test procedure as published by NHTSA. The OVSC 213 Test Procedure is attached (Section J) and is incorporated into this contract.

• The testing procedures specified in FMVSS No. 213 and TP-213-10, will be referred to hereinafter as the “OVSC 213 Test Procedure”.

• Any test procedures used by the Contractor which are “in-house” procedures or which are different from the OVSC Test Procedure as defined above, will be referred to hereinafter as “Contractor 213 Test Procedure.”

• Section 12A.l of TP-213-10, Materials Tests, is not applicable to this contract. This contract includes work related to dynamic testing, FAA inversion testing, inspection, and reporting. This contract does not require materials or component testing as specified in Section 12A.1 of TP-213-10. All other sections of TP-213-10 apply.

• NHTSA has proposed incorporating a new side impact sled test into FMVSS No. 213 compliance testing (see https://www.nhtsa.gov/sites/nhtsa.dot.gov/files/213-nprm-side_impact.pdf). Child restraints manufactured for children of a specified mass would be subject to side impact sled testing. Thus, during the performance period of this contract, the Government may choose to include side impact sled testing. OVSC Test Procedure TP-213-10 will be revised to include the appropriate test procedures for side impact sled tests and will be made available to the Contractor in advance of any requested testing.

https://www.nhtsa.gov/sites/nhtsa.dot.gov/files/213-nprm-side_impact.pdf https://www.nhtsa.gov/sites/nhtsa.dot.gov/files/213-nprm-side_impact.pdf

• Dynamic testing will vary for each type of child restraint system depending on its design, construction, and application. The Government may choose to substitute a different test mode and/or dummy for each Sled Test. The following is a list of requirements for each type of child restraint systems:

1. Infant Restraints: For each model tested, the following services are required:

Inspection Sled Test (newborn dummy) Sled Test (12-month old dummy) FAA Inversion Test (newborn dummy) FAA Inversion Test (12-month old dummy) Report

2. Convertible Restraints (can be used in infant and toddler mode): For each model tested, the following services are required:

Inspection Sled Test (infant mode w/newborn dummy) Sled Test (infant mode w/12-month old dummy) Sled Test (toddler mode w/12-month old dummy) Three (3) Sled Tests (toddler mode w/3 yr. old dummy), using restraint installation determined by COR FAA Inversion Test (newborn dummy) FAA Inversion Test (12-month old dummy) FAA Inversion Test (3 yr. old dummy)

3. Combination Restraints (can be used in infant, toddler, and booster mode): For each model tested, the following services are required:

Inspection Sled Test (infant mode w/newborn or 12-month old dummy) Sled Test (toddler mode w/12-month old dummy) Two (2) Sled Tests (toddler mode w/3 yr. old dummy), using restraint installation determined by COR Sled Test (booster mode w/6 yr. old dummy) Sled Test (toddler or booster mode w/10 yr. old dummy) FAA Inversion Test (12-month old dummy) FAA Inversion Test (3 yr. old dummy)

4. Booster Seats (can be backless or with back): For each model tested, the following services are required:

Inspection Sled Test (3 yr. old dummy) Sled Test (6 yr. old dummy) Sled Test (10 yr. old dummy)

C.6.8 Deviations from Test Procedures

The Contractor shall conduct testing only in accordance with the approved test procedures (i.e., OVSC 213 Test Procedure and Contractor’s 213 Test Procedure) and the applicable FMVSS and shall notify the COR, in advance, if any deviation from the approved test procedures are necessary. The Contractor shall receive approval from the COR prior to initiating any deviations from the test procedures. The COR is authorized to approve and require deviations from approved test procedures as long as that deviation does not affect the prices stated in this contract.

C.6.9 Test Data Summary

Within 45 days of the completion of testing and acceptance of the last final report for each contract year, the Contractor shall provide to the COR a Summary of Test Data for Compliance Tests. The format for this summary is attached (Section J).

C.6.10 Dummy Calibration

The required dummies shall be calibrated in the following manner by the Contractor:

• Calibration of dummies used in the dynamic tests shall be performed before the start of testing. Additional dummy calibrations may be required after a reported test failure and at the discretion of the COR. A test dummy shall not be used in more than 30 sled tests without a calibration being performed on that dummy.

• For each dummy, a minimum of two (2) dummy calibrations will be required.

• On-site calibration is not a requirement of this contract. However, if calibration is performed off-site, the Contractor is responsible to ensure that after calibration, the transportation method or handling procedures used to return test dummy(ies) back to the Contractor’s laboratory will not, in any way, compromise the calibration of the dummy(ies) or delay testing.

C.6.11 High Speed Cameras

The cameras used to record dynamic tests shall meet the requirements of Section 12.D.l .2, High Speed Cameras, contained in the OVSC 213 Test Procedure, TP-213-10. However, the following requirements shall take precedence over those found in TP-213-10:

• No less than four digital cameras are required. Two shall record head and knee excursion. A third shall record restraint position before and after the test and the restraint motion during impact and rebound. A fourth shall record overhead of the restraint. For infant mode tests, the head excursion camera shall be used to record back angle. The three cameras recording excursion or back angle shall be rigidly mounted on-board the test sled and shall remain in a fixed location and orientation throughout each dynamic test. The mount for a fourth camera overhead of the restraint may be either rigidly mounted on-board the test sled or mounted to a fixture above the test sled.

• The excursion cameras shall be positioned so as to minimize parallax between the head or knee of the dummy and the respective target point.

• The fourth camera overhead of the restraint shall be capable of capturing the entire dynamic event.

• Polaroid sequencing or Graph-Check cameras shall not be substituted for any of the above required cameras.

C.6.12 Excursion Targets

The test sled shall be equipped with on-board targets, such as a reference grid or stadia poles, for measuring excursion limits. The targets shall provide a fixed reference for the vertical, transverse planes at 720 mm (28 inches), 812 mm (32 inches), and 914 mm (36 inches) forward of the seat back pivot and shall maintain their exact positions throughout all required dynamic testing.

C.6.13 Excursion Measurement

Excursion shall be measured by accurate analysis of the high-speed film (or videotape) by the cameras specified in section C.6.11. Head and knee excursions shall be determined only by the cameras specified for those measurements. Film analysis shall be performed using precision analysis and digitizing equipment intended specifically for the purpose of distance measurement from film. Videotape analysis shall be performed using precision analysis and digitizing equipment intended specifically for the purpose of distance measurement from videotape.

Excursions shall not be determined from Polaroid sequence film, or by estimation or manual methods.

C.6.14 Measurement and Test Equipment

All measurement and test equipment and standards used in the performance of services under this contract shall be labeled with the following information:

• Date and place of last calibration;

• Date of next scheduled calibration;

• Name of technician or commercial business performing the calibration;

• Full scale measurement range;

• Accuracy and tolerance over the entire measurement range or within the range used for testing.

Accuracy and tolerance of measured values shall be indicated on all charts, graphs, tracings, data printouts, and other hard copy output of test measurements and results.

The Contractor shall maintain records which show the traceability of calibrated measurement and test equipment to standards maintained by the National Institute of Standards and Technology

(NIST).

(End of Section C)

D.1 GENERAL INSTRUCTIONS

Preservation, and packing of all shipments or mailing of all work delivered under this contract shall be done in accordance with good commercial practices and to ensure acceptance by common carrier (if applicable) and safe transportation at the most economical rate(s).

Any deliverables required by this contract shall be submitted to the applicable personnel identified in Section F of this contract. Due to security concerns, deliverables transmitted via regular U.S. Mail experience significant delay in reaching an intended destination and, as part of the screening process, may be damaged. For these reasons, the U.S. Mail should not be used to transmit deliverables. Rather, the Contractor is encouraged to use electronic mail to the maximum extent possible.

D.2 FORMATTING TEXT AND IMAGE DELIVERABLES (JUN 2009)

For those deliverables submitted electronically as text or image files, the following specifications apply.

D.2.1 Text

Text files shall be delivered in a format compatible with Microsoft WORD 2016. Font type of Times New Roman with a font size of 12 shall be used throughout the document. The Contractor shall minimize additional formatting as much as possible, for example, avoid use of columns). Avoid using any design/layout elements (however, see D.2.2, D.2.3, and D.2.4 below).

D.2.2 Charts and Graphs

The Contractor shall develop charts or graphs using a format compatible with Microsoft EXCEL 2016 and shall insert these in the appropriate places within the text document. The Contractor shall also provide the Microsoft EXCEL source file from which charts or graphs were developed.

D.2.3 Illustrations

NHTSA’s Office of Communication Services is responsible for developing or acquiring most illustrations found in NHTSA publications. These illustrations can take two forms:

• Graphics – In the majority of cases, the Office of Communication Services will develop any needed graphics in collaboration with the COR (DO) and/or COR. The Contractor shall provide text, graphs, and charts following the guidelines stipulated in D.2.1 and D.2.2 above. In some cases, the Contractor may be required to develop graphics. In these cases, the Contractor shall use only software approved by the U.S. Government Publishing Office (e.g., Adobe Illustrator.)

• Photographs – When photos are used in Agency publications, the Office of Communication Services typically uses existing photos or photos purchased through royalty-free sources. In the event the Contractor must supply photos for use in a publication, the photos must be high

SECTION D - PACKAGING AND MARKING

resolution images at least 300 dpi at the size used in the publication. Photos shall be supplied on a CD or DVD in either .tif format (for scanned images) or .jpg (for images downloaded to the CD or DVD directly from the digital camera.).

NOTE: If a photograph is supplied by an outside source (Contractor, grantee, national organization, etc.), a release form must accompany the photo indicating that the human subjects in the photo authorize NHTSA to use the photo in its publications and on its Internet site. The Contractor shall not use a release form under this contract that has not been first reviewed and approved for use by the Agency. The Contractor also is responsible for ensuring that the necessary arrangements have been made with the photographer and the subjects in the photo to ensure that NHTSA has unlimited rights to use the images in print and on the web. The Contractor shall obtain, and provide to NHTSA, a written statement indicating that NHTSA has unlimited, unrestricted rights to the use of such photos.

D.2.4 Web-based Images

The Contractor is cautioned that copyrights may restrict use of web-based images even if it is not expressly indicated at the website. Additionally, the resolution of most web-based images is not high enough to provide a clear image when published. For these reasons, web-based images typically should not be used under this contract, and need to first be approved by the COR.

(End of Section D)

E.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/?q=/browse/far/52

Federal Acquisition Regulation (FAR) Clauses:

52.246-2 Inspection of Supplies – Fixed-Price (AUG 1996) 52.246-3 Inspection of Supplies – Cost-Reimbursement (MAY 2001) 52.246-4 Inspection of Services – Fixed Price (AUG 1996) 52.246-5 Inspection of Services – Cost-Reimbursement (APR 1984) 52.246-16 Responsibility for Supplies (APR 1984)

E.2 INSPECTION AND/OR ACCEPTANCE

The Contracting Officer’s Representative (COR), as designated in this contract, shall be responsible for performing the inspection of all supplies or services rendered under this contract and for recommending acceptance or replacement/correction of services or materials that fail to meet the contract requirements to the Contracting Officer.

(End of Section E)

SECTION E - INSPECTION AND ACCEPTANCE

https://www.acquisition.gov/?q=/browse/far/52

F.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/?q=/browse/far/52

Federal Acquisition Regulation (FAR) Clauses:

52.242-15 Stop Work Order (AUG 1989) 52.247-35 F.o.b. Destination, Within Consignees Premises (APR 1984)

F.2 PERIOD OF PERFORMANCE

All work and services required hereunder shall not exceed 60 months from the effective date of the contract inclusive of one (1) two-year Base Period and one (1) three-year Option Period that may be exercised at the Government’s discretion.

Base Period (Contract Year 1): Date of Award through Twelve Months Thereafter Base Period (Contract Year 2): End of Base Period (Contract Year 1) through 12 Months Option Period (Contract Year 3): End of Base Period (Contract Year 2) through 12 Months Option Period (Contract Year 4): End of Option Period (Contract Year 3) through 12

Months Option Period (Contract Year 5): End of Option Period (Contract Year 4) through 12

Months

Any Delivery Order issued prior to the expiration date of the contract shall be completed by the Contractor within the period of performance specified in the Delivery Order in accordance with Section I.3.4, FAR 52.216-22, Indefinite Quantity (OCT 1995).

F.3 PLACE OF PERFORMANCE/PHYSICAL LOCATION

The work performed under this Contract and any Delivery Orders issued under this Contract shall be accomplished at the Contractor’s facilities and those facilities shall be located within the continental United States. There shall be no deviation from or waiver of this requirement.

F.4 DELIVERABLES/MILESTONES

F.4.1 Deliverables/Milestones Schedule

All deliverables are to be submitted electronically (PDF, Word, Excel, as appropriate) to the COR in accordance with the schedule below. File formats shall meet the compatibility requirements of Section F.8.2, Specifications for Electronic Files. The following is a list of all deliverables which are considered to be significant in the performance of this contract (Note: days are defined to mean

SECTION F - DELIVERIES OR PERFORMANCE

https://www.acquisition.gov/?q=/browse/far/52 business days). All milestones and deliverables listed below shall also be performed and delivered under each issued delivery order, with the exception of 1, 2, 3 and 4.

Item Number

Section Number

Deliverables (D) / Milestones (M) Due Date

C.5 Kickoff meeting (M)

Within 2 weeks after Contract’s Effective Date

C.6.2 Contractor Submission of Preliminary

Documents (D) Within 30 days after contract award

C.6.2 COR review and approval of Preliminary

Documents (M) Within 15 days of receipt

C.6.2

Final Preliminary Documents (D) (if necessary)

Within 30 days after receipt of COR comments and/or revisions

C.6.3

COR provides Contractor with Test Item Purchase Information (M)

Periodically throughout the contract via delivery order

C.6.3

Contractor to order CPTI (M) Within 15 days after receipt of delivery order

C.6.9 Test Data Summary (D) Within 45 days of the completion of testing and acceptance of the last final report for each contract year

F.5 Monthly Status Report (D) No later than the 15th day of each month, following the month being reported

F.6 Contractor notifies COR of receipt of test items (D) Within 5 days of receipt of the test items

F.6 Contractor to initiate testing (M) Within 21 days after receipt of one-third of the required test items

F.6 Contractor to complete testing (M) In accordance with contract test schedule requirements at F.6

F.7

Contractor provides initial notification of test failure to COR (M)

Within 24 hours after test failure

Item Number

Section Number

Deliverables (D) / Milestones (M) Due Date

F.7

Contractor provides Interim Failure Report (D)

Within 48 hours after test failure

F.8 Contractor submits Draft Final Test

Reports (D) Within 2 weeks after completion of test

F.8 Contractor submits Final Test Reports (D) Within 2 weeks after COR’s comments on Draft Final Test Report (see item 13 above)

F.4.2 Place of Delivery

Unless otherwise specified, one copy of all deliverables shall be delivered under transmittal letter to the following addresses:

Item No. Address

2, 4, 8, 9, 12, 13, 14, 15

Attention: TBD U.S. Department of Transportation National Highway Traffic Safety Administration

NEF-220

1200 New Jersey Avenue, SE Washington, DC 20590 Telephone: TBD E-mail: TBD

DOT/National Highway Traffic Safety Administration Office of Acquisition Management (NFO-300) Attention: TBD, Contracting Officer West Building, Room WXX-XXX 1200 New Jersey Ave. S.E.

Washington, D.C. 20590 Telephone: TBD Email: TBD

F.5 MONTHLY STATUS REPORTS

Monthly Status Reports shall be submitted to the COR and Contract Specialist indicating the status of all testing, inspections, services, test reports, GFTI and CPTI received, and disposal status for the calendar month and shall be submitted not later than the 15th day of each month, following the month being reported. The monthly status report shall indicate the contract number and time covered. The Contractor shall continue to submit Monthly Status Reports until all Final Test Reports are accepted by the Government. Specifically, Monthly Status Reports shall include the following:

• Number of tests, inspections, and reports scheduled for the reporting period and completed during the reporting period;

• Schedule for tests, inspections, and reports for the next reporting period;

• Brief description of test failures which occurred during the reporting period;

• Problems or delays that the Contractor experienced during the reporting period which are related to the supplies and services required under this contract;

• Specific action which the Contractor proposes to correct problems or delays identified.

F.6 TEST SCHEDULE

Upon the issuance of a Delivery Order, the Contractor shall commence compliance testing within twenty-one (21) days after the receipt of at least one-third (1/3) of the models of child restraints (as GFTI or CPTI) needed for testing. The Contractor shall notify the COR within five (5) days of receipt of the test items. The Contractor shall complete a minimum of fifteen (15) restraint model tests every five (5) days after the commencement of testing, until all restraints have been tested.

F.7 TEST FAILURE REPORTS

Within 24 hours of a test failure, the Contractor shall provide summary notification of that failure to the COR. This summary notification may be transmitted via telephone, e-mail or facsimile.

Within 48 hours of a test failure, the Contractor shall provide the COR with a written notification that includes the following information: FMVSS test type, test date, laboratory, contract number, project engineer’s name, test failure description, actual data, e.g., charts, any data relevant to the failure including video and/or photographs, charts (including plots and values), etc., section of the standard failed, date of COR notification, and the name of the individual that provided COR notification. A sample form will be provided by the COR upon request.

F.8 DRAFT AND FINAL TEST REPORTS

Draft test reports shall be submitted to the designated COR for review and acceptance within two (2) weeks of completion of all phases of compliance testing and inspection of each test item. Test reports shall be prepared in accordance with instructions contained in the OVSC Laboratory Test Procedure. Reports that do not meet these requirements will be returned to the Contractor. The COR shall review the draft test report and provide suggested edits and questions within ten (10) business days. The Contractor shall work with the COR to resolve issues. When all issues have been resolved and the test report is accepted by the COR, the Contractor shall issue a final electronic .pdf copy to include the COR’s signature and report number designating it as the final test report. NHTSA may withhold payment of a Contractor’s invoice until the final test report is accepted by the COR. If a final test report is returned to the Contractor for technical or format corrections, the report date shall be changed to reflect the date of resubmission.

Delivery of the final test reports shall accompany data files…