SF 30 - Amendment 002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

2. AMENDMENT/MODIFICAITON NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicble)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICIATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 11)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a)By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPIRATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable debbie debbie pschaad Line

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PART I. INSTRUCTIONS TO OFFERORS

SUBPART I.A GENERAL INFORMATION

I.A.1 General

This Request for Proposals (RFP) is issued by the Federal Highway Administration, Eastern Federal Lands Highway Division (EFLHD) to solicit competitive proposals for a design/build contract for Foothills Parkway Project 8E17 (Project or Bridge 2). The RFP is issued as Phase Two of a “two phased” design/build selection process. Those Offerors selected in Phase One are invited to submit Proposals to design and build the Project according to the requirements and procedures contained in this RFP. Phase One selected Offerors are those firms/teams who were notified in writing by EFLHD inviting them to participate in Phase Two of the selection process.

The Offerors invited to submit Phase Two proposals are as follows:

I.A.2 Description of Project

Foothills Parkway Bridge 2 is located in Blount County, Tennessee, northeast of the city of Townsend. The proposed project is to design and construct a 2 lane bridge plus approaches along the Foothills Parkway. The structure, as conceived, consists of 2 abutments and 4 piers and is approximately 790 feet long. Steel structures and AASHTO Girder structures will not be considered. The roadway approaches are up to 200 feet long and may include both cut and fill retaining walls. The walls, piers, and abutments are to continue the same aesthetic stone masonry look and characteristics of Foothills Parkway bridge structures 209P, 210P, and 213P, located within 1 ½ miles of the proposed project site. The terrain is mountainous and extremely difficult to access with any vehicles. The only permissible access to the project site is from the entrance to the Parkway at the intersection of U.S. Route 321 in Wear Valley, Tennessee. This is a gated entrance and remains closed at all times. The project site is approximately 4 miles from the gate.

The proposed project limits are within existing National Park Service (NPS) right-of-way. The design and construction cost for this project is estimated to exceed $25,000,000.

I.A.3 Definitions FAR Clause 52.202-1 and Subsection 101.04, Definitions, is supplemented as follows:

Amendment -- Written or graphic instructions issued which correct or change the RFP or the contract documents.

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Bid -- Response to the solicitation that, if accepted, would bind the Offeror to perform the resultant contract.

Offer -- Same as Bid.

Proposal -- Same as Bid.

Request for Proposal -- The document prepared by the Government specifying and describing the Government=s objectives and the procedures to be followed in preparing and submitting of a proposal and awarding a contract.

Solicitation -- Same as Request for Proposal.

I.A.4 Description of Work Responsibilities

Contractor Responsibilities -- The Contractor shall be responsible for all work as described in these RFP documents. The scope of work includes design, construction, maintenance during construction, project management, project scheduling, quality control/quality assurance for design and construction, materials sampling and testing, obtaining permits (see Section 107), coordination and design assistance for removal, clean up, and disposal of acid drainage producing material and coordination with other governmental agencies and entities including federal, state, and local governments.

EFLHD Responsibilities -- EFLHD is the representative for the owner which is the National Park Service (NPS). EFLHD will perform management, design, and construction oversight activities of the Contractor=s operations and end products to satisfy the Government that the Contractor meets the contract requirements. Included in the oversight activities will be design reviews, construction acceptance, independent verification testing activities, and oversight of maintenance of traffic and environmental compliance as outlined in this RFP.

NPS Responsibilities -- The NPS will provide input to EFLHD to assure that the project design and construction conforms to the basic character of the Foothills Parkway.

I.A.5 Procurement Schedule

The following preliminary milestone dates have been identified. This schedule is subject to change at any time by EFLHD.

September 25, 2009 Issue RFP to Offerors.

October 8, 2009 Pre-Proposal Conference and Project Walk-Through with FHWA, NPS and Offerors.

October 15, 2009 Deadline for Recommendations for Changes to RFP.

October 30, 2009 Technical and Cost Proposal DUE.

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November 10-13, 2009 Oral Presentations to be held at EFLHD Office in Sterling, Virginia.

November 23, 2009 Award of Contract to one Offeror, Notification and Debriefing to

Unsuccessful Offerors.

December 2009 Notice to Proceed (NTP) issued.

I.A.6 Stipulated Fee

A stipulated fee will be awarded to each Offeror which provides a responsive, but unsuccessful, proposal. If no contract award is made, all responsive Offerors will receive the stipulated fee. The amount of the fee will be $125,000 and will be provided to each such Offeror within 90 days after award of the contract or decision not to award.

In consideration of its agreement to pay said stipulated fee, EFLHD reserves the right to use any ideas or information contained in the proposals in connection with any contract awarded for the Project, or in connection with a subsequent procurement, without any obligation to pay any additional compensation to the unsuccessful Offerors.

I.A.7 Organization of Request for Proposals

This RFP is divided into five parts. Part I provides instructions to the Offerors. Part II contains Contract Clauses and Conditions. Part III contains the Wage Determination for on site work. Part IV contains the Representations, Certifications and Other Statements to be filled out by the Offerors. Part V contains the Special Contract Requirements (SCRs). The SCRs amend and supplement the Standard Specifications for Construction of Roads and Bridges on Federal Highway Projects, FP-03, U.S. Department of Transportation, Federal Highway Administration.

Refer to Section 101 of the SCRs for a further description of Part V.

I.A.8 Offeror Site Visits

In addition to the site visit scheduled in Subsection I.A.5, Offerors may visit the project during the proposal phase to conduct additional investigations or other studies other than geotechnical. Obtain approval from the EFLHD and the NPS prior to site visits. At a minimum, provide a plan of access to conduct investigations and studies, a restoration plan to restore all disturbed areas back to original conditions, a traffic control plan, and dates and hours of work. An eight working day approval period will be in effect from the date an acceptable proposal is received to the date approval is given.

In accordance with FAR Clause 52.236-3, Site Investigation and Conditions Affecting the Work, the Offeror acknowledges that it has taken steps reasonably necessary to ascertain the nature and location of the work, and that it has investigated and satisfied itself as to the general and local conditions which can affect the work or its cost.

After award of the contract, subsurface or latent physical conditions at the site which differ materially from those indicated in this RFP, or unknown physical conditions at the site, of an

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unusual nature, which differ materially from those ordinarily encountered and generally recognized as inhering in work of the character provided for in the RFP, will be addressed in accordance with FAR Clause 52.236-2 Differing Site Conditions.

SUBPART I.B PROCUREMENT PROCESS

I.B.1 Procurement

I.B.1.a Method of Procurement

EFLHD is seeking Phase Two Technical and Price Proposals to design and construct the project in accordance with the two-phased selection process as prescribed in FAR 36.3. Only those Offerors who have been selected in Phase One will be eligible to submit Phase Two proposals. The Phase Two process includes a pre-proposal conference/site visit, followed by a Technical & Price Proposal submittal, oral presentations, and finally a determination of award. EFLHD will award the contract (if at all) to the responsible Offeror determined to provide the “Best Value” to the Government.

I.B.1.b Examination of RFP Documents

Electronic copies of the RFP (including Government Preliminary Design Plans) and the information called out in Section I.D will be available to each pre-qualified Offeror. The Offeror shall be solely responsible for examining the RFP documents, including all addendums issued, and for informing itself with respect to any conditions that may in any way affect the amount or nature of the proposal, or the performance of the work. Failure of the Offeror to so examine and inform itself shall be its sole risk and no relief for error or omission will be provided by EFLHD.

I.B.1.c Interpretation of RFP Documents

The Offeror shall be responsible for reviewing the RFP documents and any subsequent amendments and for requesting clarification or interpretation of any material discrepancy, deficiency, ambiguity, error or omission, or of any provision which the Offeror otherwise fails to understand.

Any inquiries concerning interpretation of the contract documents must be in writing pursuant to FAR Clause 52.214-6, Explanation to Prospective Bidders.

For procurement related inquires, contact:

Ms. Peggy Schaad Contracting Specialist Federal Highway Administration Eastern Federal Lands Highway Division 21400 Ridgetop Circle Sterling, Virginia 20166 Phone: 571-434-1596

FAX: 703-404-6217

EFLHD.contracts@dot.gov mailto:EFLHD.contracts@dot.gov

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If EFLHD determines, in its sole and absolute discretion, that such interpretation or clarification requires a change in the RFP documents, EFLHD will prepare and issue an amendment. EFLHD will not be bound by, and the Offeror shall not rely on, any oral communication regarding the RFP documents, and shall not rely on any communication except written communications as described in the RFP documents. If the Offeror has meetings or discussions with other agencies or entities during the procurement phase, the Offeror shall be responsible for verifying this information with EFLHD.

I.B.1.d Receipt of RFP Documents and Other Notices

The Offeror shall specify the addressee(s) that EFLHD will send the communications concerning any contract notices or contract amendments. Failure to so notify EFLHD of addressee(s) may result in the Offeror failing to receive amendments or other important communications from EFLHD.

I.B.1.e Addendums

EFLHD reserves the right to revise the RFP documents anytime before PROPOSAL DUE DATE. Such revisions, if any, will be announced by amendments to the RFP documents. Copies of such amendments will be furnished to all Offerors.

If any amendments significantly affect this RFP, as determined by EFLHD, a new PROPOSAL DUE DATE may be set. The announcement of such new date will be included in the amendments.

The Offerors shall acknowledge receipt of all amendments in accordance with FAR Clause 52.215-1, Instructions to Offerors-Competitive Acquisitions. Failure to acknowledge receipt of amendments may cause the proposal to be deemed non-responsive and result in rejection.

I.B.1.f Changes and Exceptions to the RFP Requirements

Offerors are encouraged to submit recommendations for changes to the RFP documents. Offerors shall submit the recommendations any time up to two weeks prior to the PROPOSAL DUE DATE.

The Offeror shall fully explain the recommended change and the benefits to the Government associated with the recommendation being proposed.

If the Offeror wishes to submit such a recommendation, it shall be submitted directly to Ms. Peggy Schaad at the address specified in RFP Subsection I.B.1.c. Only written recommendations will be considered. If the recommended change is accepted, EFLHD will issue an amendment to the RFP to all Offerors.

If the recommended change is not accepted, EFLHD will so notify the Offeror who recommended the change. No further action will be taken. All information contained in recommended changes not accepted will be held in strict confidence.

I.B.1.g Submission of Proposals

Each proposal submitted shall be delivered to EFLHD in sealed envelopes/boxes clearly addressed and identified for “Project FOOT 8E17”. The Price Proposal shall be in a sealed envelope separate from the Technical Proposal. See Subpart I.C for format requirements and number of copies

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required.

Submit all proposals so that they will arrive at EFLHD’s office at 21400 Ridgetop Circle, Sterling, Virginia, 20166, on the due date as specified in Section I.A.5. Proposals shall be sent directly to the attention of Ms. Peggy Schaad. It is the Offeror’s sole responsibility to ensure that its proposal is received. Proposals received after the time due may be rejected without consideration or further evaluation.

I.B.3 Pre-Proposal Conference/Site Visit

A Pre-Proposal Conference will be held at the project site on the date listed in Section I.A.5. The purpose of the conference is to explain or clarify the project specifications and requirements.

Offerors are to submit written questions to the e-mail address listed in Subsection I.B.1.c. Remarks and explanations at the conference shall not qualify the terms of the solicitation and the specifications remain unchanged unless the solicitation is amended in writing.

Immediately following the Pre-Proposal Conference, the Offerors will have the chance to walk through the project. Government personnel will be available to clarify requirements and answer questions. A written record of the conference will be furnished to all Offerors.

Offerors are limited to fifteen personnel attending the Pre-Proposal Conference and site visit.

Names of the Offerors’ attendees are to be submitted to the address or e-mail address listed in Subsection I.B.1.c.

I.B.4 Evaluation and Selection Procedure Steps

EFLHD will use a Best Value Selection procedure. Technical and Price Proposals will be evaluated separately with separation retained until final technical and price evaluations are made. Selection will be made based on both technical and price consideration as described in Subsection I.B.7.

A final recommendation, based upon technical and price criteria that provides the “Best Value” to the Government, will be made to the Selection Official. EFLHD reserves the right to seek the technical opinions and advice from appropriate divisions within the Government to be considered during the evaluation of the technical proposals.

The selection procedure will involve the following major steps:

EFLHD receives Technical and Price Proposals.

Technical and Price Proposals are separated and Evaluation Board (Board) begins reviewing the Technical Proposals.

Oral presentations on Technical Proposals.

Technical Proposals evaluated by the Board with ratings assigned for predetermined technical criteria.

Price Proposals evaluated by the Board.

Relationship of price and quality evaluated per Section I.B.7, with the overall proposal providing the best value to the Government forwarded to the Selection Official.

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Selection Official makes determination of award.

I.B.5 Proposal Submittal

I.B.5.a Review of Price Proposal

The Price Proposal will include the Contract Bid Price total (from Table 1 of Price Form 01, Subsection 109.06) plus the Government’s Contract Administration Costs based on $3,300 per calendar day necessary to complete all contract work from Notice to Proceed (NTP) to final construction completion. The Offeror shall submit prices for each Lump Sum Bid Item, unit prices and quantities for each Statistically Accepted Bid Item, and unit prices for each Contingent Fee Bid Item as described in Section 109. In addition, the Offeror shall also provide the number of calendar days that they will commit to completing the project. The number of calendar days cannot exceed a maximum of 1050 calendar days (combined design and construction). The number of calendar days indicated by the Offeror will thereby establish the final completion date stated in Section 108, after which liquidated damages will be assessed for work required beyond that date.

The price used for evaluation purposes will be the sum of the Base Contract Bid Price and the Contract Administration Cost as shown on Price Form 01. The Government may reject a proposal as nonresponsive if the prices shown are materially unbalanced between line items or subline items.

A price proposal is materially unbalanced when it is based on prices significantly less than the cost for some work and prices which are significantly overstated in relation to cost for other work, and if there is a reasonable doubt that the price proposal will result in the overall best value to the Government, or if it is so unbalanced as to be tantamount to allowing an advance payment.

See Subsection I.C.3 for the required documents to be submitted with the Price Proposal.

The price provided will not be disclosed to individual technical evaluators prior to completion of technical evaluation.

I.B.5.b Review of Technical Proposal

EFLHD will use the evaluation criteria shown in I.C.4 in assigning a numerical technical rating for each Offeror. The main categories of the technical proposal and maximum scores for each category are listed below:

Management/Coordination/Project Control. Maximum Score = 275.

Engineering. Maximum Score = 475.

Aesthetics/Workmanship. Maximum Score = 250.

I.B.6 Oral Presentations

I.B.6.a General

All responsive Offerors will be given the chance to make formal oral presentations on their Technical Proposals.

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The purpose of the oral presentations is to afford the Offerors an opportunity to highlight the significant aspects of their written Technical Proposals, and to orally communicate their understanding of the RFP. Oral presentations shall not be used to fill in missing or incomplete information that was required in the written proposals. Topics or issues not addressed in the written proposal shall not be discussed during the oral presentations. Offerors shall not include any price or price information in their oral presentations. The Board will use the information gained from the oral presentations to supplement the written proposals in the evaluation of the Technical Proposals.

If an Offeror chooses not to participate in the oral presentations, then the technical score will be based solely on the written proposal.

I.B.6.b Procedures

The oral presentation of the Technical Proposal may be made by one or more representatives of an Offeror’s team. Suggested representatives include the Design-Build Project Manager, the Engineer of Record, the Construction Superintendent, the QA/QC Manager(s) for design and construction, the geotechnical engineer, the bridge engineer, traffic engineer, and/or other specialists who are knowledgeable about their specialty areas and who will be directly involved with this project.

Presenters may use visual aids to illustrate key points and supporting information. Eight complete copies of all visuals used in oral presentations shall be left with the Board at the conclusion of the presentation. It is anticipated that the oral presentations will be approximately one hour in duration;

however, the Board will ultimately determine when to terminate the presentations.

Upon conclusion of the presentation, the presenters will be asked to recess outside the presentation room for approximately 15 minutes. At this time, the Board may develop clarification questions on the presentation. After the recess, the presenters may be invited back to answer questions.

Questions will be for clarification only on the material already presented. Offerors will not be permitted to ask questions of the Board except to ask the meaning of a clarification question posed by the Board, and no additional time will be allowed to research an answer. Responses to questions will be documented and considered as part of the technical proposal.

I.B.6.c Order of Presentations

EFLHD will establish the order of the Offerors’ presentations by random selection. EFLHD will establish the date and time for oral presentations approximately 10 days following submission of the

RFP.

Offerors will be given a minimum of seven (7)-calendar days advance notice of the date and time of their scheduled presentations by telephone and e-mail. Once established, the date and time block for an Offeror’s presentation will be firm and will not be revised. Failure to appear at the designated time will result in an Offeror’s forfeiture of the opportunity to make an oral presentation.

The location for all oral presentations will be at the EFLHD Office at 21400 Ridgetop Circle, Sterling, Virginia.

I.B.7 Best Value Determination

The Board will rate the Technical Proposals based on the evaluation criteria listed in Subsection

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I.B.3.b. EFLHD will perform a separate assessment of price and provide a recommendation to the Selection Official of the proposal representing the best value to the Government.

Calculation of the best value proposal will be as follows:

The Overall Technical Score will be determined by each Board member assigning a numerical rating for each evaluation criterion in the Technical Proposal. Then the consensus method will be used by the Board to determine a final numerical rating for each evaluation criterion. The final numerical ratings will be summed to determine the Overall Technical Score for each Offeror’s Technical Proposal. The maximum possible Overall Technical Score is 1,000 for each proposal.

After the overall technical scores are assigned, the Price Proposals will be opened. A best value cost-technical tradeoff will be determined as follows:

1. The proposals are ranked in order of price (Total Amount Bid plus Contract Administration Cost), starting with the lowest price. The following is an example of the initial ranking according to price:

Offeror Total Amount Bid Overall Plus Contract Admin. Cost Technical Score C $20,600,000 845 D $21,720,000 912 A $23,190,000 880 B $23,800,000 965

2. A cost-technical tradeoff is performed by comparing the top two (2) initially ranked proposals. A Price Increment (P.I.) and Technical Score Increment (T.I.) are computed by the following equations:

P.I. = (PriceOfferor D - PriceOfferor C) ÷ (PriceOfferor C) x 100% P.I. = (21,720,000 – 20,600,000) ÷ (20,600,000) x 100% P.I. = 5.44%

T.I. = (Tech. ScoreOfferor D – Tech. ScoreOfferor C) ÷ (Tech. ScoreOfferor C) x 100% T.I. = (912 - 845) ÷ (845) x 100% T.I. = 7.93%

The T.I. over P.I. ratio is examined. If the ratio is greater than one (1), as in this example, than the second-ranked Offeror (D) is considered to provide a greater value to the government:

T.I. ÷ P.I. = 7.93% ÷ 5.44% = 1.46 1.46> 1.00 ; therefore Offeror D is considered to provide a greater value (Technical Increment outweighs the Price increment).

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Offeror D is retained for the next step, while Offeror C is eliminated. If the T.I. over P.I.

ratio had been less than one (1), then Offeror C would have been considered to provide a greater value to the government.

3. A cost-technical tradeoff is performed by comparing the higher-ranked proposal from Step No. 2 above (Offeror D) to the next proposal listed in the initial ranking chart (Offeror A). A P.I. and T.I.

are computed similar to above:

P.I. = (PriceOfferor A - PriceOfferor D) ÷ (PriceOfferor D) x 100% P.I. = (23,190,000 – 21,720,000) ÷ (21,720,000) x 100% P.I. = 6.77%

T.I. = (Tech. ScoreOfferor A – Tech. ScoreOfferor D) ÷ (Tech. ScoreOfferor D) x 100% T.I. = (880 - 912) ÷ (912) x 100% T.I. = -3.51%

The T.I. over P.I. ratio is then examined:

T.I. ÷ P.I. = - 3.51% ÷ 6.77% = - 0.52

Since the ratio in this example is less than one (1), Offeror D continues to be considered to provide a greater value to the government. In this case, the Technical Increment decreased while the price Increment increased. Offeror D is retained for the next step, while Offeror A is eliminated.

4. Lastly, a cost-technical tradeoff is performed by comparing the higher-ranked proposal from Step No. 3 above (Offeror D) to the next proposal listed in the initial ranking chart (Offeror B). A P.I.

and T.I. are computed similar to the above:

P.I. = (PriceOfferor B - PriceOfferor D) ÷ (PriceOfferor D) x 100% P.I. = (23,800,000 – 21,720,000) ÷ (21,720,000) x 100% P.I. = 9.58%

T.I. = (Tech. ScoreOfferor B – Tech. ScoreOfferor D) ÷ (Tech. ScoreOfferor D) x 100% T.I. = (965-912) ÷ (912) x 100% T.I. = 5.81%

Since the ratio in this example is less than one (1), Offeror D continues to be considered to provide a greater value to the Government. In this case, the Technical Increment did not outweigh the Price Increment. Offeror D is retained, while Offeror B is eliminated.

The proposal offering the best value to the Government (Offeror D in the above example) will be forwarded to the Selection Official.

I.B.8 Award

The Selection Official will select for contract award the proposal which offers the best value to the Government.

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The technical proposal will be incorporated into the contract by reference and the contractor shall be bound by its contents

SUBPART I.C PROPOSAL REQUIREMENTS

I.C.1 Organization of Proposal

The proposal submittal to EFLHD shall include the following:

a) Cover Letter

b) Executive Summary

c) Technical Proposal containing:

1. Management/Coordination/Project Control

2. Engineering

3. Aesthetics/Workmanship

d) Price Proposal

The proposal shall include the Offeror's complete technical response to this RFP and contain all required supporting documentation. All items shall be organized, clearly indexed, and easily identified by EFLHD. Submit the package to Ms. Wanda Peffer at the address shown in RFP Subsection I.B.1.c. The Offeror shall submit one copy of the Cover Letter, eight copies of the Executive Summary, eight copies of the Technical Proposal, and one copy of the Price Proposal for review. The Price Proposal shall be in a sealed envelope separate from the Technical Proposal.

Only the Technical Proposals and the Price Proposals will be evaluated during the Best Value Determination (Subsection I.B.7). The Cover Letter and Executive Summary will not be scored.

The contents of the proposals and all discussions regarding proposals will be kept in strictest confidence during the evaluation process and prior to payment of the stipulated fee.

I.C.2 Executive Summary

The Offeror shall submit an Executive Summary that is to be written in a non-technical style and shall contain sufficient information to familiarize EFLHD personnel with the Offeror's project approach and its ability to satisfy the requirements of the project. The Executive Summary is not to contain any pricing information. The Executive Summary shall be limited to a maximum of three pages of text.

At a minimum, the Executive Summary shall include the following:

A description of the major components of the project.

A summary of the Offeror=s Management/Coordination/Project Control plan.

A summary of the Offeror=s Engineering and Aesthetic approaches to the project.

A summary of the Offeror=s team, identifying major participants and describing their roles in the project. Include a summary of key personnel to be assigned to the project. Verify that major participants and key personnel have not changed from

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those submitted with the Phase One Request for Qualifications (RFQ).

In cases where the Executive Summary conflicts with the Technical Proposal, the Technical Proposal shall govern.

I.C.3 Price Proposal

All price information including contract form SF 1442; Representations, Certifications and Other Statements of Offerors; Price Forms 01, and 2A through 2D; and the Offeror developed Forms PP01, PP02A-2D, andPP03A-3D shall be sealed in a separate package and be clearly marked “PRICE

PROPOSAL.”

The price to be used for the price proposal evaluation and the contract amount will be the sum of the Contract Bid Price and the Contract Administration Cost as shown on Price Form 01. In the case of multiplication errors, the Bid Amount will be based on the Unit Price bid. In the case of addition errors, the Bid Amount will be based on the individual Line Items.

Contract form SF 1442 shall be executed by an authorized representative of the Offeror. The Offeror shall provide appropriate evidence of authority (such as an authenticated resolution of its governing body and certificates of incumbency or powers of attorney) of the person signing the proposal to bind the Offeror to each proposal should it be accepted by the EFLHD.

The Offeror shall complete form SF 1442 entirely and the Bid Guarantee shall conform to bonding requirements contained in Section 102.

I.C.4 Technical Proposal

The information submitted in the proposal will be evaluated by the Board using the criteria shown below.

The proposal shall contain clearly written material that is legible and complete. Offerors should not include standard manuals or detailed discussions in this proposal. Approach and discussion information should be concise and specific to this project. All drawings should demonstrate a clear understanding of the RFP and enable the Board to easily evaluate the capabilities of the Offeror for the work on this project. The proposal shall consist of text, plus drawings, graphs, photographs, and tables as needed to clearly describe the Offeror's approach to the work.

The technical solutions shall be organized into the following major sections and shall provide proposed solutions, analyses, and other information necessary for the Board to be able to evaluate the Offeror’s reasoning and approach:

I.C.4.a Management/Coordination/Project Control. Maximum Score = 275.

1. Approach to overall QA/QC, in order to deliver a quality design and construction project on-time and within budget (see Sections 153 and 155). Maximum score = 125.

• Method for delivering a high quality design product. Include a summary of the proposed

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Quality Assurance and Quality Control plans. Address design and coordination issues in relation to QA/QC.

• Method for delivering a high quality construction project. Include a summary of the proposed Quality Assurance and Quality Control plans. Address construction and coordination issues in relation to QA/QC.

• Description of system to be used to manage the design and construction schedule. Include procedures to ensure a timely completion of the project. Include procedures for rescheduling activities and schedule recovery. Also include documentation procedures, and procedures for keeping EFLHD and NPS informed and up-to-date.

• Proposed project schedule. Include major and critical activities for design and construction (including Government reviews), durations, logical relationships, and design and construction milestones. Indicate roadway segments and/or bridges planned for early construction. At a minimum for each roadway segment and bridge, include milestones for Intermediate Design Submittals, Final Design Submittals, Beginning of Construction, and End of Construction.

• Description of management system to be used to control costs. Include procedures to ensure project is designed and constructed within approved budget. Also include documentation procedures, and procedures for keeping EFLHD and NPS informed and up-to-date.

• Preliminary Schedule of Values showing approximate quantities and contribution factors for each Pricing Item activity. Do not include pricing information with the preliminary Schedule of Values submitted with the Technical Proposal.

• Organizational structure. Include a summary of the Design-Build team, identifying major participants and describing their roles in the project. Include a summary of key personnel to be assigned to the project. At a minimum, include the Design-Build Project Manager, the Designer of Record, the Project Engineer, the Construction Superintendent, the QA/QC Manager(s) for design and construction, the bridge engineers, the hydraulic engineers, and the geotechnical engineers. Verify that major participants and key personnel have not changed from that submitted with the Phase One Request for Qualifications (RFQ). Also include how the design personnel will interface with the construction efforts, and how the construction personnel will interface with the design efforts.

2. Procedures and coordination for obtaining permits (see Subsection 107.01), to ensure that the permitting requirements are incorporated during design and construction, and that the project remains on schedule. Maximum score = 50.

• Procedures for ensuring that all of the permitting is incorporated into the design and construction of the project.

• Procedures for ensuring that permit, submittals, agency reviews, and other requirements

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do not delay the overall project schedule.

3. Procedures and coordination for ensuring that the EFLHD and NPS comments and concerns are incorporated into the design and construction of the project. Maximum score = 50.

• Procedures for coordinating with EFLHD and NPS during design to ensure all comments and concerns are incorporated (see Section 121).

• Procedures for coordinating with EFLHD and NPS during construction to ensure all comments and concerns are incorporated.

4. Subcontracting plan; approach to public safety and public awareness; and procedures for housekeeping, clean-up, and personnel control. Maximum score = 50.

• Description of overall subcontracting plan. Include plan for Small Business, Small

Disadvantaged Business, Woman-Owned Small Business, Hub-Zone Business, Veteran- Owned Business, etc. (Only Large Business Concerns need to include this). The subcontracting plan shall be prepared in accordance with Contract Clause 52.219-9 Small Business Subcontracting Plan.

• Proposed public safety plan (including accident management and reporting) and public awareness efforts during construction.

• Procedures for housekeeping, clean-up, personnel control, and other management or project control procedures. Proposed health and safety plan for contractor personnel.

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I.C.4.b Engineering. Maximum score = 475.

1. Approach to roadway design and construction. Submit a typical section for each roadway showing material types, depths, and lateral limits of each pavement structure element. Also submit pavement structure design life and maintenance expectations. Maximum score = 75.

• Proposed asphalt and aggregate base types, materials, and depths for each roadway. If required, also include subgrade stabilization methods, materials, and depths.

• Submit pavement structure design life (minimum = 20 years) and maintenance expectations for each roadway.

• Proposed preliminary alignment and profile for each roadway, stating any deviations from the Government preliminary design plans (see Subsection 111.05) and why the deviations provide a better engineering solution.

• Proposed borrow and waste (disposal) sites. Waste and disposal sites cannot be visible from this project or any previous or future Foothills Parkway project (see Subsections 203.05(a) and 204.14). The Proposal will be considered non-responsive if waste and disposal sites are visible. Onsite disposal, apart from pyritic material is not permitted.

2. Approach to bridge design and construction. Describe and/or define the structure types of the bridge and approach walls that will be used for the project. Steel structures and AASHTO Girder structures will not be considered. Provide the following: Maximum score = 325.

• Proposed Type, Size, and Location (TS&L) Plans, stating any deviations from the

Government preliminary design plans (see Subsection 111.06) and why the deviations provide a better engineering solution; however, the Parkway vertical and horizontal alignments cannot be changed and must match the appearance as shown on the Government preliminary design plans.

• A maximum three page description for the bridge and a maximum one page description for each wall, of structure type, design criteria, methods of structural analysis, construction materials, design life considerations, and a description of creative or innovative aspects of the design and construction that will benefit the quality, time, or cost of the project. Also submit structure life and maintenance expectations.

• Proposed bridge and wall foundations and design parameters.

• Approach to bridge construction. Include description of construction method and sequence of construction. Cast-in-place-segmental construction will not be allowed on this project. Address how the bridge structure and walls are to be constructed in the site’s steep terrain environment with minimal disturbance and with access from only the east end (Abutment #1) of the bridge site.

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• Locations, types, and typical section views of proposed walls to accommodate the approaches to the bridge and other roadway areas.

3. Approach to design and construction of other roadway elements, including roadway drainage, and temporary and permanent erosion control. Maximum score = 75.

• Hydrological design methodologies for box culverts and pipe culverts, design storm selections, and materials. Submit design life for pipe culverts (minimum = 50 years).

• Hydrological design methodologies for temporary and permanent erosion control, design storm selections, and materials; and consideration of the highly erodible loess soils for the selection, use, and timing of temporary and permanent erosion control devices and measures.

I.C.4.c Aesthetics/Workmanship. Maximum score = 250.

1. Approach to providing a finished facility that will match the character of bridges 8, 9, and 10 on the Foothills Parkway and the retaining walls on the Foothills Parkway between U.S.

Route 321 and the Project. Maximum score = 150.

• Provide a maximum of one page description for the bridge and a maximum one page description for wall and roadway characteristics and Context Sensitive Solutions that are proposed for project.

• Proposed cut and fill slope ratios in order to blend the roadway template into the existing terrain. As shown on the typical sections of the Government preliminary design plans, the steepest side slope ratios allowed are 1:1 in cut and 1V:1.5H in fill. The Proposal will be considered non-responsive if proposed cut or fill slopes are steeper than this.

• Procedures for ensuring that the finished bridge matches other newly constructed bridges on the Foothills Parkway.

• Proposed areas of selective clearing and grubbing to enhance aesthetic appearance, and to match the character of the Foothills Parkway.

• Consideration of aesthetics when selecting temporary and permanent erosion control materials, including minimizing future slope failures due to the highly erodible loess soils.

2. Approach to protection of existing natural resources within the project limits. Maximum score = 100.

• Procedures for protection of existing vegetation to remain, Indiana bats, and other existing natural resources within the project limits.

SUBPART I.D GOVERNMENT FURNISHED INFORMATION

The Government is furnishing each of the following documents/information with this RFP:

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Section 107, Legal Relations and Responsibility to the Public

Environmental Assessment for the Missing Link, Section 8E, Foothills Parkway, dated December 1996

FONSI, dated January 7, 1998 EFLHD outline sketch for Bridge 2 Biological Assessment for Endangered and Threatened Species, amended August

Alignment Study Report for the Missing Link of Foothills parkway Section 8E, dated

February 3, 2003

Section 109, Measurement and Payment

Master EFLHD Pay Item List

PART 5. SPECIAL CONTRACT REQUIREMENTS

FEDERAL HIGHWAY ADMINISTRATION

EASTERN FEDERAL LANDS HIGHWAY DIVISION

SPECIAL CONTRACT REQUIREMENTS

Project FOOT 8E17

GREAT SMOKY MOUNTAINS NATIONAL PARK

FOOTHILLS PARKWAY

The following Special Contract Requirements amend and supplement the Standard Specifications for Construction of Roads and Bridges on Federal Highway Projects (FP-03) U.S. Customary Units, U. S. Department of Transportation, Federal Highway Administration.

SUBPART 5.A. DIVISION 100 ─ GENERAL REQUIREMENTS

$$101.00A Section 101.—TERMS, FORMAT, AND DEFINITIONS

Revised 2 October 2005 $$101.01A

101.01. Delete the last paragraph.

101.02. Delete the text of the first three paragraphs and substitute the following:

101.02 Specifications Format. These specifications are divided into 12 Divisions.

Division 100 consists of general contract requirements for which no direct payment is made.

Division 110 provides design criteria, including design standards and amendments thereto, references, and specific elements of work to be performed. Work under Division 110 is included in the Lump Sum payment for Item 0110.

Division 120 contains the specifications and framework for design submittals and reviews for which no direct payment is made.

Division 150 consists of project contract requirements. Mobilization, Construction Survey and Staking, Contractor Quality Control and Testing, Design and Construction Schedule, and Soil Erosion Control are included in the Lump Sum payment for Items 0151, 0154, and 0625. No direct payment is made for the Design and Construction Schedule.

The first three digits of the work item number identify the Section under which the work is performed. See Subsection 121.02 for further information.

101.03(a) Add the following:

SHPO – State Historic Preservation Officer

101.04. Delete the following definitions and substitute the following:

Drawings ─ Documentation prepared by or for the Contractor consisting of drawings, diagrams, illustrations, schedules, and other data which show the scope, extent, and character of the Work.

Specifications ─ Documentation prepared by or for the Contractor consisting of written technical descriptions of materials, equipment, construction systems, standards, and workmanship as applied to construction and certain administrative details.

Suitable Material ─ Rock or earth material that will provide stable foundations, embankments, or roadbeds, and is reasonably free of organic matter, roots, muck, sod, or other detrimental material. Suitable material may necessitate drying, the addition of moisture, reduction in size, screening, or other common methods of manipulation prior to use. Suitable material includes the classification(s) of materials, and resulting R-values and other characteristics, for which the project was designed.

Superintendent – The Contractor’s authorized representative in charge of the construction work.

This individual, who will be required to be on the Project site for the duration of construction operations, shall be responsible for managing the construction process to include all quality control (QC) activities to ensure the materials used and work performed meet contract requirements and the “approved for construction” plans and specifications.

Unsuitable Material ─ Material, as per the contract requirements, which is unsuitable for use in the construction of foundations, embankments, or roadbeds. Unsuitable materials generally include muck and soils with high organic contents.

Work ─ The entire completed construction or various separately identifiable parts required to be performed or furnished under the Contract. Work includes and is the result of performing or furnishing Design Professional Services and construction required by the Contract.

101.04. Add the following definitions:

Advertisement. The public announcement, as required by law, inviting bids for work to be performed or materials to be furnished.

Bid, Proposal — A written offer by a bidder to perform work at a quoted price.

Bid Bond - The security executed by the bidder and surety or sureties furnished to the Government to guarantee execution of the contract.

Bid Forms, Proposal Forms - The Government forms required for preparing and submitting a bid.

Design-Build Project Manager – The Contractor’s principal point of contact for all activities throughout the entire design-build process.

Design Manager – This individual shall be responsible for coordinating the individual design disciplines and ensuring the overall Project design is in conformance with the Contract Documents. The Design Manager shall be responsible for establishing and overseeing a QA/QC program for all pertinent disciplines involved in the design of the Project, including, but not limited to, review of design, working plans, specifications, and constructability for the Project.

Designer of Record – The Contractor’s single point of responsibility for all design procedures and decisions.

Design Professional Services ─ Services related to the preparation of Drawings, Specifications, and other design submittals specified by the Contract and required to be performed by licensed design professionals, as well as services provided by or for licensed design professionals throughout the entire Project.

QA Quality Assurance – A process performed independently of the construction contractor (contractor’s production forces) for the purpose of determining the conformance of the work by examining the QC data and/or providing objective evidence (independent sampling and testing), to verify the contractor’s quality control sampling and testing.

QA/QC Plan - A plan that details how the Design-Builder will provide quality control (QC) and quality assurance (QA) for both the design and construction elements of the project, obtain samples for Design-Builder quality control testing, perform tests for Design-Builder quality control, provide inspection, and exercise management control (e.g. quality assurance testing) to ensure the work conforms to the contract requirements.

QAM Quality Assurance Manager (QA Manager) - The Design-Builder’s designee responsible for providing Quality Assurance and Quality Control of the Work, and ensuring conformance with the Contract Documents is the individual with overall responsibility for the development of and adherence to the Design-Build QA/QC Plan. The QAM is responsible for 100% review and oversight of all QC activities.

$$101.04A

101.04. Delete the definition for "Substantial Completion" and substitute the following:

Substantial Completion -- For conventional bridge and highway work, the point at which all bridge deck and parapet work is completed, all pavement structure and shoulder work is completed, and all permanent signing and striping is in place. In addition, all guardrail, guardwalls, and safety appurtenances within the limits of construction are completed. For all other work, the point at which the CO determines the project can be safely and effectively used by the public without further delays, disruption, or other impediments.

$$102.00A Section 102.—BID, AWARD, AND EXECUTION OF CONTRACT

Revised 25 January 2005

102.02. Delete the Subsection and substitute the following:

102.02 Preparation of Proposal. Execute and submit all required standard forms, bid schedules, and solicitation provisions contained in the solicitation as part of the proposal.

The work will be completed on a lump sum per basis. Insert a price, in figures, for each lump sum bid item shown on the Price Proposal Form. Total the lump sum bid items on the Price Proposal Form.

Some variation in the Contractor estimated quantities are expected due to the design-build nature of the work; however, the awarded lump sum per bid item prices will not…