Revised RRCIU SIR Section L.pdf

PART IV – SECTION L– SIR #: DTFAWA-16-R-00016

PART I – SECTION L Page 1

L.1 3.1-1 CLAUSES AND PROVISIONS INCORPORATED BY REFERENCE (JULY 2011)

This Screening Information Request (SIR) —or contract, as applicable—incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer (CO) will make the full text available or the Offerors and contractors may obtain the full text via the Internet at: http://www.asu.faa.gov/conwrite/ (on this web page, select "Search and View Clauses").

3.2.2.3-1 False Statements in Offers (July 2004)

3.2.2.3-6 Submittals in the English Language (July 2004)

3.2.2.3-7 Submittals in US Currency (July 2004)

3.2.2.3-11 Unnecessarily Elaborate Submittals (July 2004)

3.2.2.3-12 Amendments to Screening Information Requests (July 2004)

3.2.2.3-13 Submission of Information/Documentation/Offers (July 2004)

3.2.2.3-14 Late Submissions, Modifications, and Withdrawals of Submittals (July 2004)

3.2.2.3-16 Restricting, Disclosing and Using Data (July 2004)

3.2.2.3-17 Preparing Offers (July 2004)

3.2.2.3-19 Contract Award (July 2004)

3.2.2.3-18 Prospective Offeror's Requests for Explanations (March 2009)

L.2 3.2.2.3-22 PERIOD FOR ACCEPTANCE OF OFFER (OCTOBER 2014)

The Offerors agrees that if this offer is accepted within 60 calendar days from the date specified in the SIR, the Offerors will provide all items at the price and quality identified for each item to be delivered at the designated point(s) within the time frame specified in the Schedule.

L.3 3.2.4-1 TYPE OF CONTRACT (APRIL 1996)

The Federal Aviation Administration (FAA) contemplates award of a Firm Fixed Price, Indefinite Delivery Indefinite Quantity (IDIQ) contract resulting from this SIR.

L.4 EXPENSES RELATED TO OFFEROR SUBMISSION

The FAA is not responsible for and will not pay or reimburse any costs incurred by the Offeror in the development, submission, or any other part of the offer under this SIR. This includes costs associated with any aspect of the proposal development activities and any research, studies, or designs carried out for the purpose of incorporation into any part of the offer. This also includes any costs to acquire or contract for any services or product relating to the offer under this SIR.

L.5 DISCREPANCIES, QUESTIONS, AND CLARIFICATIONS

If the Offerors believe the requirements in these instructions contain an error, omission, or are otherwise unsound, then the Offeror must immediately notify the CO in writing with supporting rationale at dwayne.berry@faa.gov. If discrepancies are not noted prior to the Offerors’ submission, it must be determined that there are no discrepancies.

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Questions/clarifications must reference the applicable contract section as well as the appropriate subsection or paragraph within the section. The FAA will not accept questions submitted orally. All questions or clarifications must be prepared in writing and submitted to the CO via email in accordance with (IAW) L.9, Place, Date, Time and Format for Proposal Submission.

L.6 SOLICITATION MILESTONES

The following represents the projected procurement milestone schedule as of the release date of the SIR.

Activity Date

Release SIR 5-18-2016

Offeror Requests for Clarification/to Contracting Officer

5-31-2016

Proposals Due 7-1-2016

Estimated Contract Award 7-29-2016

L.7 COMMUNICATIONS

The purpose of communications is to ensure there are mutual understandings between the FAA and the Offeror about all aspects of this solicitation including the Offerors’ submittal/proposal. All communications must be with the CO identified in Section G, Contract Administration. Information disclosed as a result of oral or written communication with the Offeror may be considered in the evaluation of the Offerors’ submittal. All communications must be documented and controlled through the Contracting Officer to ensure that the Offerors are treated equitably and with the same level of interest. Communications with one Offeror does not require communications with any other Offeror.

Communications may be conducted to enhance the FAA’s understanding of the Offerors’ proposal, allow reasonable interpretation of the Offerors’ proposal, or to facilitate the FAA’s evaluation process. It may also be used to clarify ambiguities in the Offerors’ proposal or other concerns (e.g., perceived deficiencies, weaknesses, errors, omissions, or mistakes) as well as information relating to relevant past performance. Such communications will not be used to cure proposal deficiencies or material omissions, alter the technical elements of the Offerors’ proposal, and/or otherwise revise the proposal.

L.8 NON-GOVERNMENT EVALUATORS AND ADVISORS

The Offerors are hereby notified that the FAA may make all proposals submitted, including any privileged or confidential commercial or financial information contained therein, available to FAA contractor employees, as necessary, for the sole purpose of assisting the FAA in its evaluation of proposals. The contractors include:

• Tetra Tech AMT

• Engility Corporation

These individuals will be required to protect the confidentiality of any specifically identified privileged or confidential commercial or financial information obtained as a result of their participation in this evaluation. Individuals will be authorized access to only those portions of the proposal data and discussions that are necessary to enable them to provide specific recommendations on specialized matters or on particular problems. Any objection to disclosure of information to these non-government evaluators and advisors should be provided in writing to the Contracting Officer listed in paragraph G.5 no later than 14 calendar days after SIR release and must include a detailed statement with the basis of the objection. All non-Government personnel have signed, or will sign before the evaluation process begins, PART I – SECTION L Page 3 non-disclosure and no conflict of interest statements. Responsibility for the source selection decision remains with the FAA.

L.9 PLACE, DATE, TIME AND FORMAT FOR PROPOSAL SUBMISSION

a. The Offerors’ questions/clarifications must be received by the Contracting Officer no later than 3:00 PM EST. May 31, 2016 Eastern Daylight Savings Time, at the following email address:

dwayne.berry@faa.gov.

b. The Offerors’ Proposal must be received by the Contracting Officer no later than 5:00 PM EST.

July 1, 2016 Eastern Daylight Savings Time, at the following email address:

dwayne.berry@faa.gov.

c. Proposals must be delivered via email to the Contracting Officer (hard copies are not required). A timely submittal is one that is received In Accordance With (IAW) place, date, and time as stated above. Upon email receipt of the Offerors’ proposal, the FAA will respond with a confirmation email.

d. Size Limitation of Emails Transmitted by the FAA Email System: The FAA email system has a size limit for emails with attachments of 20mB. Emails with attachment sizes that exceed this maximum value will automatically delete attachments whose size causes the excess. If your email attachments will jointly via one or more attachments exceed 20mB, please send the documents via separate emails as Proposal Part 1, Part 2, etc. The FAA will respond to each separate email with a confirmation email.

L.10 INSTRUCTIONS FOR PROPOSAL

The Offerors are instructed to ensure that all aspects of the factors in Section M are addressed. Also, unless explicitly instructed otherwise, the Offerors should address the entire period of performance of the contract, including potential options.

The Offerors must submit factual and concise written information as requested in this SIR. Proposals should be specific in order to provide the FAA evaluators with enough information to be able to judge the technical and financial ability of the Offeror to conduct this requirement. Documents that support specific requirements, such as data sheets, plans or plan outlines, or resumes may be attached within the volume that they support. It must be fully explained which requirement the attachment(s) supports and how it supports the requirement. The proposal must not merely offer to perform work in accordance with the SOW, but must detail the actual work proposed as specifically as practical. Proposals that repeat the information contained in the Statement of Work (SOW) without sufficient elaboration, or that merely paraphrase Section C of the SIR, or that use nonspecific phrases such as “in accordance with standard procedures” or “in accordance with well-known techniques” will not be acceptable. Omission of, or an underdeveloped response to, the requirements of this SIR may render a proposal incomplete as it relates to the requirements of the SIR and, therefore, may cause it to be found unacceptable for further consideration.

L.11 PROPOSAL CONTENTS

The Offeror must submit a proposal that contains the following:

Section 1 (Evaluation Factor 1- Past Performance)

This section must include the information requested below and is limited to no more than one (1) page per reference, single-sided. The FAA will evaluate the Offerors’ Past Performance in accordance with Section M.4.1. The Offeror must submit the following information for both the Offeror and proposed first-tier subcontractors:

a. List three (3) contracts in similar size, scope and complexity to this SIR completed during the last three (3) years or active contracts with a minimum of one year of performance. Contracts listed

PART I – SECTION L Page 4 may include those with the FAA, other Federal departments or agencies, agencies of state and local Governments and commercial customers. Include the following information for each contract/subcontract:

1. Name of customer

2. Contract number

3. Contract type

4. Total contract value

5. Duration of contract

6. Summary of supplies furnished

7. Summary of services furnished

8. CO name and telephone number

9. Program Manager name and telephone number

10. Administrative CO (if different from # 7) and telephone number

11. First-tier subcontractors.

b. For the three (3) past performance contracts listed in a. above, the Offeror must submit the Past Performance Questionnaire provided in Section L, Attachment L-1 to each customer for completion and provision to the designated Contracting Officer. The Offeror must instruct each customer that the completed Questionnaires must be submitted to the designated CO IAW the submission deadline and methodology stated in the Questionnaire.

c. For the three (3) contract/subcontract identified above, the Offeror must provide and discuss information, as appropriate, in the following areas:

1. Significant problem(s) encountered and corrective actions taken;

2. Quality awards or certifications.

In addition to the provided past performance information and customer feedback, the FAA reserves the right to contact customers to clarify past performance related comments and to obtain information from other sources to evaluate the Offerors’ past performance.

Section 2 (Evaluation Factor 2- Capability/Capacity to Accomplish this Work)

This section must include information that will allow the FAA to evaluate the Offerors’ Capability/Capacity to perform the tasks called for in the SOW and make a determination IAW Section M.4.2. This Section is limited to no more than twenty-five (25) pages single-sided. This number includes the resume pages.

The Offerors’ response should specifically address the following:

a. Program Management - The Offeror must demonstrate how their program management approach meets the contract requirements. This must include:

1. Management Organization - Present a company organizational chart(s) and sufficient supplemental narrative to fully describe all organizational levels, plans, relationships and activities. This chart must be hierarchical in nature and should clearly delineate all major area functional responsibilities and management positions and activities. This chart must be hierarchical in nature and should delineate clearly all major area responsibilities and management positions.

2. Policies and Procedures - Describe internal policies and procedures to be used in managing the contract.

PART I – SECTION L Page 5

3. Contractor Work Breakdown Structure (CWBS) - The CWBS must include all activities related to the first production unit of the Remote Radio Control Interface Unit (RRCIU).

The CWBS must identify all subcontracted elements or tasks and must include a CWBS dictionary that describes the efforts, tasks, tests, components, etc. that are included in the CWBS element by the Offeror.

4. Network Logic Schedule - Present a baseline schedule related to the first production unit of the RRCIU and processes for control of the schedule.

5. Resource Planning - Provide a detailed description of how the Offeror will allocate and plan resources to meet the delivery requirements of the project. Discuss any resource planning tools used for this purpose.

6. Risk Management - Describe the internal approach and method for the identification, assessment, mitigation, and communication of program risks. This approach should include provision for identifying risk areas, assessing risk factors, assigning appropriate resources to reduce risk factors, identifying and analyzing alternative actions available, identifying the most promising alternatives, and planning for implementation of risk reduction. Describe your risk management communication approach to notify the government when management indicators (metrics) show a deviation of 3% or greater between planned and actual indicators.

7. Data Management - Describe the organization, procedures, and tools to be used to ensure that all data deliverables required by the contract are made in a timely manner.

b. Key Personnel - The Offeror must provide experienced and qualified personnel who are able to support the requirements of the contract. Resumes for key personnel shall include education and years of relevant experience. Each person specified by the Offeror must be available, must be full-time, and must be employed by the Offeror at the time of contemplated contract start date.

Each resume must not exceed two pages.

c. Quality Assurance –. The Offeror must provide a Quality System Plan (QSP). The QSP must ensure compliance with the requirements of this contract. The QSP must include complete coverage of all of the information, instructions and documentation necessary to produce a quality part, component, equipment, subsystem, or system.

Section 3 (Evaluation Factor 3- Technical Approach)

This section must include information that will allow the FAA to evaluate the Offerors’ technical approach to perform the tasks called for in the Statement of Work (SOW) and make a determination under Section M.4.3. This Section is limited to no more than ten (10) pages single-sided. The Offerors’ response should specifically address the following:

a. Manufacturing - The Offeror must demonstrate capabilities of manufacturing RRCIUs in compliance with FAA-E-2663a on schedule and according to the quantities stated. The Offeror must discuss the facilities, equipment, and production capabilities to produce and deliver 15 RRCIUs and 26 RRCIU Kits per month. The Offeror must discuss their capability to have a fully operational production line capable of producing RRCIUs within three months after contract award.

b. Testing - The Offeror must demonstrate their capability to conduct production acceptance testing IAW FAA-E-2663a. The Offeror must discuss the equipment and testing capabilities, procedures, personnel, timelines, locations, and outcomes. Engineering Support - The Offeror must demonstrate their ability to provide engineering support services that include but are not limited to system and equipment maintenance and engineering, testing, product improvement, and developing documentation such as a Technical Data Package (TDP).

PART I – SECTION L Page 6

Section 4 (Evaluation Factor 4- Pricing)

The Offeror must furnish proposed prices by filling in prices for section B on pages 1-4 of the SIR. The pricing information must be sufficient for the FAA to determine that the prices are fair, reasonable, and in compliance with Section M.4.4 COST/PRICE. The CO, at its discretion, may request further supporting documentation from all, some, or one offeror, if required to determine if offered prices are fair and reasonable. Such supporting documentation may request applied labor hours, labor rates, material estimates and item prices, as well as indirect costs and profit.

L.12 PROPOSAL SCREENING

a. Each Offeror’s proposal must be complete and conform to the instructions in Section L.9, 10, and L.11. Incomplete proposals or proposals which contain significant deviation may result in the exclusion of such proposals from further consideration.

b. Each Offeror’s proposal will be initially screened for complete responses to requirements, accuracy, and timeliness in accordance with Section L. 9. 10, and 11. If the Offeror’s proposal does not meet the initial screening criteria of completeness, accuracy, and timeliness, it will not be further evaluated. It is the Offerors’ responsibility to ensure the completeness of the proposal.

The evaluation of proposals will be conducted on the basis of the information contained in the written proposal. The FAA will not assume that the Offeror possesses any capabilities not specified in the written proposal.

c. Provided the proposal is not eliminated during this screening process, the FAA will conduct a detailed evaluation of the Offerors’s proposals in accordance with Section M.3, Evaluation Factors.

L.13 CONTRACTOR RESPONSIBILITY

Notwithstanding the evaluation methodology outlined in this SIR, an Offeror must also be found responsible by the CO prior to the award of any resultant contract. The Offeror must submit the following information:

1. Sufficient information to demonstrate the financial capability to fund and perform a contract of this size and duration.

2. Information that shows the book value of the Offerors’ company and team members.

3. A description of all current or pending legal action under Federal Government contracts within the past 3 years. This must include but is not limited to: Requests for Equitable Adjustments (formal or informal) or pending or ongoing claims (formal or informal) in excess of $5M, pending or ongoing cure notices, Terminations for Convenience or Terminations for Default.

As a minimum, to be determined responsible, a prospective contractor must:

a. Have adequate financial resources to perform the contract, or the ability to obtain those resources;

b. Be able to provide the level of effort contemplated by the contract, taking into consideration all other business commitments;

c. Have a satisfactory record of integrity and business ethics;

PART I – SECTION L Page 7

d. Have a satisfactory performance record;

e. Have the necessary organization, experience, accounting and operational controls; and

f. Be otherwise qualified and eligible to receive an award under applicable laws and regulations.

This appendix will not count against the page count. Before being declared non-responsible, the Offeror will be notified of the proposed determination of non-responsibility, served with a summary of the information upon which the FAA is relying, and provided with an opportunity to be heard in accordance with applicable law.

L.14 DEBRIEFING

Debriefings are conducted with the goal of educating both successful and unsuccessful offerors of where changes can be made to improve future source selection participation. The debriefing will include a summary of the evaluation findings relating to the Offerors’ offer.

The Offeror may request a debriefing by providing an email request to the CO at dewayne.berry@faa.gov within five (5) business days after being notified of contract award. The CO will notify the Offeror (via email with receipt requested) of their debriefing date, time, and location. The Offeror must respond back to the CO’s email formally acknowledging receipt. This will serve as official notification of the debriefing.

Debriefings will be conducted only after source selection activities for the award of the contract are complete. The Offeror must provide any questions to the CO via the email above, no later than five (5) business days before the Offerors’ scheduled briefing date and time.

L.15 3.2.2.3-20 ELECTRONIC OFFERS (JULY 2004)

a. The Offeror must submit responses to this SIR by electronic e-mail. The Offerors’ proposal must arrive at the place and the time specified in the SIR, Section L.9.

Electronic offers must refer to this SIR and include, as applicable, the item or sub-items, quantities, unit prices, time and place of delivery, all representations, and other information required as well as a statement specifying the extent of the Offerors’ agreement with all the FAA's terms, conditions, and provisions.

b. The FAA may decline to consider electronic offers that do not include required information or that reject any of the terms, conditions, and provisions of the SIR.

c. The FAA reserves the right to make the award solely on the electronic offer. However, if the CO requests, the Offeror must promptly submit the complete original (hard copy) signed proposal.

d. The Offerors must send their offer electronically to Dwayne Berry at dwanye.berry@faa.gov.

e. The FAA will not be responsible for any failure attributable to non-delivery beyond a general, verified unavailability of its email system during the time of submission. Offerors must take into consideration system traffic and allow for such potential factors to ensure a timely delivery.

L.16 3.9.1-3 PROTEST (NOVEMBER 2002)

AS A CONDITION OF SUBMITTING AN OFFER OR RESPONSE TO THIS SIR (OR OTHER

SOLICITATION, IF APPROPRIATE), THE OFFEROR OR POTENTIAL OFFEROR AGREES TO BE

BOUND BY THE FOLLOWING PROVISIONS RELATING TO PROTESTS:

mailto:Antonio.Stewart@faa.gov

PART I – SECTION L Page 8

a. Protests concerning FAA Screening Information Requests (SIRs) or awards of contracts must be resolved through the FAA dispute resolution system at the Office of Dispute Resolution for Acquisition (ODRA) and must be governed by the procedures set forth in 14 C.F.R. Parts 14 and 17, which are hereby incorporated by reference. Judicial review, where available, will be in accordance with 49 U.S.C. 46110 and must apply only to final agency decisions. A protestor may seek review of a final FAA decision only after its administrative remedies have been exhausted.

b. Offerors initially should attempt to resolve any issues concerning potential protests with the CO. The CO should make reasonable efforts to answer questions promptly and completely, and, where possible, to resolve concerns or controversies. The protest time limitations, however, will not be extended by attempts to resolve a potential protest with the CO.

c. The filing of a protest with the ODRA may be accomplished by mail, overnight delivery, hand delivery, or by facsimile. A protest is considered to be filed on the date it is received by the ODRA.

d. Only an interested party may file a protest. An interested party is one whose direct economic interest has been or would be affected by the award or failure to award an FAA contract. Proposed subcontractors are not "interested parties" within this definition.

e. A written protest must be filed with the ODRA within the times set forth below, or the protest must be dismissed as untimely:

1. Protests based upon alleged improprieties in a solicitation or a SIR that is apparent prior to bid opening or the time set for receipt of initial proposals, must be filed prior to bid opening or the time set for the receipt of initial proposals.

2. In procurements where proposals are requested, alleged improprieties that do not exist in the initial solicitation, but which are subsequently incorporated into the solicitation, must be protested not later than the next closing time for receipt of proposals following the incorporation.

3. For protests other than those related to alleged solicitation improprieties, the protest must be filed on the later of the following two dates:

i. Not later than seven (7) business days after the date the protester knew or should have known of the grounds for the protest; or

ii. If the protester has requested a post-award debriefing from the FAA Product Team (PT), not later than five (5) business days after the date on which the PT holds that debriefing.

f. Protests must be filed at:

Office of Dispute Resolution for Acquisition, AGC-70

Federal Aviation Administration

800 Independence Ave., S.W

Room 323

Washington, DC 20591

Telephone: (202) 267-3290

Facsimile: (202) 267-3720

g. Additional information and guidance about the ODRA dispute resolution process for protests can be found on the ODRA.

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L.17 DISPOSITION OF UNSUCCESSFUL PROPOSALS

Proposals or amended/alternate proposals from Offerors will not be returned. The successful proposal will be retained in the SIR file and the remaining copies will be destroyed.

End of Section L

ATTACHMENT J.9 PAST PERFORMANCE QUESTIONNAIRE